Sarah Jeffery

PMO Compliance Systems Manager at Hovis Ltd
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Contact Information
us****@****om
(386) 825-5501
Location
London, England, United Kingdom, UK
Skills

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5.0

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LinkedIn User

excellent and extremelly pleasent to work with!

Christel Van Den Borre

Sarah worked as Sr Administrative Associate at Bristol-Myers Squibb International in United Kingdom. As a colleague and based in Belgium, we had pleasant and efficient phone contacts. Sarah is a reliable and dedicated person. She will be a credit to any company which employs her.

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Credentials

  • Agile® Foundation & Practitioner
    APMG International
    Dec, 2019
    - Nov, 2024
  • PRINCE2® Foundation and Practitioner Certification
    APMG International
    Dec, 2018
    - Nov, 2024
  • IEMA Foundation Certificate
    IEMA
  • IOSH Managing Safely
    IOSH
  • NEBOSH General Certificate
    NEBOSH

Experience

  • Hovis Ltd
    • United Kingdom
    • Food and Beverage Manufacturing
    • 700 & Above Employee
    • PMO Compliance Systems Manager
      • Mar 2015 - Present

      - Accountable for the Central Health, Safety and Environment budget and training budget to ensure inline with baseline plan and no overspend - Accountable for clear management reporting, analysis and support across Hovis in the areas of health, safety and environment and CAPEX i.e. period reporting, CEO review, weekly LTA report, ad hoc reports - Regular analysis of EHS data and management of gap analysis across all sites - Lead and drive existing and new initiatives to support the needs of the EHS Managers and the wider business - Drive forward compliance in EHS as a central function. Communicating information/changes to Site Duty Holders and EHS Managers - Ownership of EHS management system - SME for training, user support, creation of new templates, reporting - Conduct on-going sampling of quality of entries input on the EHS management system and feedback to sites - Lead and manage training plans across all sites - Book centrally run training and communicate to sites joining instruction and training objectives - Ownership of EHS intranet page and system access - Organise EHS Quarterly team meeting, travel and hospitality - Update policies and procedures as and when required - Raise purchase orders as required on SAP - Provide CAPEX future Spend and Cash Flow project forecasts aligned with current business financial reporting key dates and project analysis - Provide CAPEX historical performance updates on projects delivered – operational and financial criteria - Management of Compliance inbox - Manage overdue insurance inspections across all sites - Act as a central point of contact for the team on EHS issues - Identify and develop trusted relationship with execs, stakeholders and the wider business - Participate in establishing practices, templates, policies, tools to expand and mature these capabilities for the organisation - Continue professional development in order to keep abreast of methods, frameworks and best practices Show less

  • Cell and Gene Therapy Catapult
    • United Kingdom
    • Biotechnology Research
    • 200 - 300 Employee
    • Programme Management Officer
      • Aug 2014 - Feb 2015

      • Primary link between the Business Development, Finance and the Operational functions to ensure seamless workflow from Lead to Opportunity to Project within internal portfolio management and finance systems • Provided up to date portfolio spend information to the Finance group • Communicated and assigned Programme Managers to defined projects as directed by the Executive Management Committee (EMC) • Tracked resource use within the portfolio and communicated to EMC • Ensured resource is prioritised as specified by the EMC • Ensured project dashboards were up to date and of high quality for regular EMC and Board review • Managed Portfolio Risk Register and highlighted status to EMC • Secretarial support for Programme Management meeting, Project Quarterly review and Board meetings • Assisted in delivering Programme Manager training activities and auxiliary support • Development, storage and distribution of project management documents • Raised shopping carts for project spend • Ensured correct recording and record retention for Contract and Grant compliance Show less

  • GSK
    • United Kingdom
    • Pharmaceutical Manufacturing
    • 700 & Above Employee
    • Project Coordinator - Global Project Management - Strategy & Business Development (Secondment)
      • Jun 2013 - Aug 2014

      • Provided administrative support for the Global Project Management Strategy and Business Development team, principally planning and coordinating project meetings and events including liaison with multiple markets globally• Delivered high quality project management support for Project teams hitting key milestones and end point in line with strategy• Managed ad hoc elements of the project following established procedure i.e. macro plans, risk and issues log, change control log and project plans• Tracked status of key element of projects according to agreed protocols, providing regular and ad hoc reports• Facilitated the Project Experience, joint planning sessions and workshops• Provided support to deliver accurate reporting for Business Development/Open Innovation, Priority Project• Review and Plan Reporting for the Consumer Healthcare Leadership Team and Consumer Executive Team• Conducted quarterly sponsor feedback sessions and annual voice of the customer reviews to become a team of world class project managers• Ownership of Global Project Management teamsite and sub sites• Tracked, monitored and reported to the budget holder on department budget according to agreed protocols• Liaised with UK Shared Financial Services department and external suppliers to ensure timeliness of billing and supplier payment• Designed and prepared PowerPoint presentations, excel spreadsheets and provided expert advice to the team on the use of PowerPoint, Excel and other software used within the department• Sourced, collated and distributed information and materials for internal and external meetings liaising with GSK contacts worldwide and external advisors• Acted as central point of contact for administrative and office management issues relating to the wider project Show less

    • Senior Team Co-ordinator Adult Specialist Nutrition & Functional Beverages
      • Aug 2010 - Jun 2013

      • Support to Director of Research & Development Adult Specialist Nutrition, New Product Development Director, Sensory Manager and reporting teams• Maintain complex, busy diary for Head of Research & Development plus two Directors • Meeting management for the team including managing and organising workshops, team building events and large attendance meetings• Organise extensive and complex travel for the team including procurement of all visas, logistics and creation of individual travel packs• Attend Adult Specialist Nutrition and New Product Development Team meetings and EHS quarterly meetings, take minutes, prepare and distribute agenda and follow up actions• Managed office refurbishment for the Nutrition Category Q1 2013• Managed the branding of the Nutritional Healthcare Future Group Hub Q3 2010• Mentor to new starters and PA to VP Functional Beverages• Coordinate recruitment and new starter process in the department to include induction plans and system set up for all new starters• Prioritise and manage high volumes of correspondence• Establish and maintain key contacts and liaise with senior management• Preparation of PowerPoint presentations• Liaise with markets and agencies, supply materials, samples and finished products and develop presentations• Creation and management of purchase orders and invoices for the ASN and NPD team• Preparation and approval of expenses and invoices including tracking expenditure against departmental and travel budget• Resolve queries from agencies, markets and academic institutes concerning projects and escalate as appropriate• Provide effective administrative support to the team by setting up new departmental processes, ways of working and administration projects• Work collaboratively and independently as part of the administration team covering for members of the team as required• Active member of the Environment Health and Safety team Show less

  • Bristol Myers Squibb
    • United States
    • Pharmaceutical Manufacturing
    • 700 & Above Employee
    • Executive Assistant (Contract)
      • Jun 2008 - May 2010

      Key responsibilities include: • Support to 3 Directors • Managed complex calendars for three Directors across different time zones, arranged and booked conference calls, organised travel, hotel arrangements and managed multiple expenses for each Director. • Collated communication materials, created agenda and reports to weekly deadlines. This included creation of correspondence, reports, minutes and presentations of a confidential nature. • Supported EMEA (Europe, Middle East and Africa) and International/Regional Head of Countries by preparing presentations, logistics for meetings and travel arrangements for delegates and speakers. • Maintained departmental employee confidential records. • Managed National Faculty bookings to ensure speakers were confirmed, prepared all relevant documentation and presentations to deadline. • Ensured all documentation and presentations of respective functions were uploaded, processed and finalised accurately. • Facilitated, reviewed and approved field generated job bags using Zinc e.g. speaker slides in conjunction with Sales Force members. • Supervised induction process for new members of the team. • Regular updates with job initiators to report and ensure complete copy approval coverage. • Maintained Regional metrics and provided updates to Pharmacovigilance metrics handbook. • Co-ordinated EMEA (Europe, Middle East and Africa) copy approval. • Maintenance of critical Safety Mailing/distribution lists including the updating of International GPV (Global Pharmacovigilance) Resource details together with organisational charts, personal files for International and Regional Pharmacovigilance. Show less

  • BT Group
    • United Kingdom
    • Telecommunications
    • 700 & Above Employee
    • Personal Assistant to CEO
      • Jan 2007 - Jun 2008

      • Extensive, complex diary management, coordinated client visits and travel arrangements, hotels and transport. • Supervised a team of two administrators. • Responsible for six weekly reviews and renewal of contract presentations. • Collated weekly and year to date figures for team meetings, distributed opportunities, leads and campaigns for sales team. • Reconciliation of financial year accounts and sales orders. • Played a key role in the design, development & implementation of processes and systems to improve the service offered to the business. • Managed payroll, expenses and calculated sales agent’s monthly figures for commission. • Ongoing assessment and evaluation to continually develop the service provided by the team. • Managed all customer complaints and responded to them within 24 hours. • Prepared team’s 1-1’s and compared with previous action points and sales achievements set against sales targets. • Administered petty cash, invoice and cheque payments. • Organised team events to include a trip to Monaco for 30 people. • In charge of inducting and arranging access for new members of the team. Show less

  • Parexel
    • United States
    • Pharmaceutical Manufacturing
    • 700 & Above Employee
    • Personal Assistant to Finance Director
      • Aug 2005 - Nov 2006

      • Managed Directors complex calendar, arranged and booked conference calls. • Support to two Finance Managers which included diary and travel management. • Administered all contracts and documents sent to Director for signature and maintained signed records. • Followed up query resolution and arranged for the timely distribution of contracts. • Ensured all contracts presented were verified and supported by the Legal Department. • Assisted General Ledger staff in banking routines, petty cash and other ad hoc procedures. • Provided general cover within the department providing administrative assistance to both Accounts Payable and Billing ensuring that deadlines are adhered to. • Worked closely with all members of the Finance team, Procurement and Facilities department and other employees in the North Region to which the Finance department provided an internal service. • Maintained external relationships with suppliers, bank contacts, procurement suppliers and all staff within PAREXEL both in the UK and worldwide. Show less

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