Experience

The Military Mutual

• United Kingdom
• Financial Services
• 1 - 100 Employee

• Executive Assistant to CEO

  • Jan 2020 - Present

  EA to CEO EA to CEO



VIRTUAL EXECUTIVE PA LTD

• United Kingdom
• Executive Offices

• Executive Assistant at VEPA Ltd

  • Aug 2017 - Dec 2019

  Virtual Executive Assistant at my own company VEPA UK Ltd. Temping - Executive PA - Agencies in London as an Executive Personal Assistant and PA. Virtual Executive Assistant at my own company VEPA UK Ltd. Temping - Executive PA - Agencies in London as an Executive Personal Assistant and PA.



RSA

• Insurance
• 700 & Above Employee

• Executive Personal Assistant

  • Mar 2013 - Jul 2017

  FT100 busy insurance company in Group Corporate Centre, worked directly for the Executive Group CIO to manage all affairs and ensure his schedule is maintainedSchedule meetingsAssist with preparation of meeting materials and agendasServe as a professional representative of the CIO to top-level clients and contractorsOpen, read, and write answers to routine correspondenceFrequently sit in on business meetings and facilitate them by taking minutes and actionsCollated packs for monthly in-divisional meetings for top-level executivesBusiness travel, accommodation and visas Maintained and coordinated holiday for all IT team Collaborated with other administrative team members, HR, and finance department on projects and eventsHelped deliver significant cultural change throughout the organisation, strengthening the matrix, developing a highly capable external facing Group CIO office whilst helping implement a new operating and governance modelWorked with HR and Group CIO to achieve a significant capability uplift delivering with specific focus on Strategy and Enterprise Architecture, Programme and Project managementHelped deliver digital capability 3 specific focus areas external customer HR and self service/internal digitisation operational excellence and workflow/innovation driverless cars and telematics, procurement capability uplift delivering significant benefit to our business. Show less

• Personal Assistant

  • Mar 2010 - Mar 2013

  Personal Assistant to IT Director and 3 direct reports Senior diary managementBest use of their time and meet their requirements and prioritiesScreen and prioritise incoming information and communications (telephone, electronic, paper) responding, re-directing or referring to senior management as appropriate Prepare correspondence, reports, spreadsheets, briefing papers and presentations for meetings/conferencesOrganise meetings, making all relevant bookings and other arrangements and ensuring all attendees receive relevant advance information e.g. agenda, directions and papersTravel management itineraries for senior management and other team members as required, including travel, transport, meeting and accommodation arrangementsHandle sensitive and/or confidential information and/or documentation with appropriate discretion and regard for the physical security of associated paperwork and electronic filesContribute to the management of good and effective working relationships between senior management and others, internally and externally, through courteous, efficient communication and interactionsMaintain required files and record systems (paper and electronic) in an accurate, up-to-date, secure and orderly fashionPlan and manage own workload to maximise efficiency, reflect priorities/deadlinesOperate and comply with all relevant office procedures e.g. expense claims, documentation standards and templatesProvide ‘buddy’ back up and support, covering for absence and peak workloads for other secretaries as required Show less

• Management Secretary

  • Jun 2005 - Feb 2010

  Management Secretary to the UK Finance Actuarial DirectorOrganise the UK Finance Actuarial Director’s diary and two Actuarial Managers.Prioritisation of my own and my manager’s time and workloads in order to maximise the contribution to the business and make excellent use of time. Managing and co-ordination of diaries, making recommendations on working methods in order to improve efficiency and screening for meetings that are a priority. General support to the Actuarial team including travel and accommodation arrangements, meeting co-ordination and facility/catering/conferencing requests. I make sure I have all documents my Director needs 24 hours before hand so he can take it away and read all the relevant presentations, reports, spreadsheets and conference notes so he is preparedResponsibility for maintenance and development of appraisals, feedback from 4 of the Directors direct reports Performing PA tasks including the organisation and/or preparation of documents, presentations, travel arrangements, meetings, Inbox management and team events Complete my Director’s and Actuarial Manager’s expenses on a monthly basis, I also check all the receipts and RSA expenses policy for all expenses submitted for my Directors approvalBooking meeting rooms sending invites/agenda/presentations and book rooms for large team event meetings Scheduling meetings for the following yearMaking sure I keep my Director’s files up to date electronic and paper in the filing cabinet, as and when appropriate archiving is essential.Executive support cover to the UK Finance Director. Show less



Chevron

• United States
• Oil and Gas
• 700 & Above Employee

• Team Secretary

  • Feb 2004 - May 2005

  Responsibilities included: Managing records of annual leave for two teams, Global Gas and Marketing & Transportation Maintaining the project library, setting up project files, subscriptions, operating a central filing system for several projects and establishing document control procedures Arranging team events, catering, conferences, lunches, dinners, theatre for two departments. Organising VIP travel, accommodation, car, flights and agendas for Conferences/Steering Committees in Turkey, Houston, Kazakhstan, Russia and London Setting up new starters with blackberry, security badge, PC, laptop, visas for the family and dealing with any associated issues Updating visas for 20 members of staff, for entry in Russia, Kazakhstan, Ukraine and Nigeria as our oil pipelines were in those countries Post/fax/ordering IT equipment/Invoices global procurement requisition/SOX and all administrative duties Show less