Sara Ruhland

Executive Assistant to the Public Works Director at City of Duvall
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Contact Information
us****@****om
(386) 825-5501
Location
US
Skills

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Bio

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Credentials

  • Building ArcGIS Applications with Web AppBuilder
    GeoSpatial Training Services
    Feb, 2015
    - Nov, 2024

Experience

  • City of Duvall
    • United States
    • Government Administration
    • 1 - 100 Employee
    • Executive Assistant to the Public Works Director
      • Mar 2011 - Present

      Provide confidential administrative support and coordinate office operations for the Director of Public Works.Assemble budget information for Director of Public Works and assist in the department budget preparation, planning and monitoring as directed.Develop, monitor, and maintain office procedures, routine forms, applications, records and filing systems; scan and index city records into computerized document imaging system.Conduct research and coordinate assignments to facilitate projects assigned.Independently manage special projects that may arise such as special event coordination, water and energy conservation programs, audits, and special citywide initiatives.Perform regular and recurring duties necessary for the management of the Federal National Pollutant Discharge Elimination System (NPDES) Permit requirements. As GIS Coordinator update, maintain, and organize information in the city’s geographical information system; retrieve, check, maintain, and distribute surveying information as needed. Show less

    • Engineering Aide
      • Nov 2003 - Mar 2011

      Office duties including project closeouts for public works projects, filing, preparing projects for archiving, front desk duties, and preparation of letters as requested. Manage intake and routing of development project application submittals, route plans and reports to various reviewing departments and consultants, and consultant budgets. Created and managed spreadsheets to provide for quicker and more accurate projects. Prepare correspondence and manage electronic and paper documentation files for Public Works Director. Maintain Development Design Standards Manual with current updates.In 2007 created a website for the Main Street Reconstruction Project. Using Homesite software helped develop new City website in 2005. Maintain and update webpages weekly for four years.Create tracking spreadsheets and manage paperwork to process payments through final project closeout for an EPA Main Street Grant and DOE WWTP Grant. Coordinate with EPA and FTA personnel to insure all grant requirements are met.Duvall Days Steering Committee Member 2005 – 2009. Responsibilities include logistics with arranging for vendor locations for 60 vendors and 10 food vendors, generators, utility carts, shuttles, signs and banners, press releases, and general supplies. Show less

  • David Evans and Associates, Inc.
    • United States
    • Civil Engineering
    • 700 & Above Employee
    • Administrative Assistant
      • 2000 - 2003

      Created a filing system for a major land development project. Responsible for project setup, maintaining active files and final project closeout as well as archiving files. Schedule meetings, travel arrangements and preparation of letters as required. Document preparation and editing, including correspondence, task orders, proposals, resumes for marketing purposes, reports and contracts. Created a filing system for a major land development project. Responsible for project setup, maintaining active files and final project closeout as well as archiving files. Schedule meetings, travel arrangements and preparation of letters as required. Document preparation and editing, including correspondence, task orders, proposals, resumes for marketing purposes, reports and contracts.

  • Port Blakely
    • United States
    • Forestry and Logging
    • 1 - 100 Employee
    • Administrative Assistant
      • 1998 - 2000

      Front desk duties, including answering phone bank, greeting public, answering general questions and distributing mail. Scheduling meetings, preparation of letters and ordering office supplies. Front desk duties, including answering phone bank, greeting public, answering general questions and distributing mail. Scheduling meetings, preparation of letters and ordering office supplies.

Education

  • University of Phoenix - Bellevue
    BSBA, Business Administration
    1998 - 2000
  • University of Mary

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