Management Assistant

• Jan 2023 - Present

Administrative Assistant

• Feb 2022 - Dec 2022

•Serves as a primary resource for City employees, Council members, Board and Commission members, committees and Task Forces, citizens or visitors, answering complex questions regarding policy, procedural, informational or technical inquiries, requiring a thorough knowledge of City and department programs, functions, organizational structure, as well as the use of independent judgment and discretion in the release of confidential or sensitive information. •Leads, plans, and coordinates the administrative, technical, and analytical tasks in support of a department head, Council appointed officer or other equivalent level City official. •Participates in the training of new managers; assists employees with work problems or issues; monitors vacation and sick time. •Prepare documents from notes, rough drafts, oral instructions, memos, transcripts of minutes and reports, and Council or Commission agenda and minutes; edits drafts for composition and grammatical structure. • Maintains departmental or division cost or budgetary records, formulates portions of departmental or division budget requests, uses citywide accounting system (SAP) to monitor budgets, track/research payments, and prepares annual budget request(s); may serve as departmental or division timekeeper. • May be required to create and update information on the internet and intra-net. • Serves as central liaison for department or division locations in the dissemination of information. Relieves department head of certain administrative matters by following up on projects, transmitting information, and keeping managers informed of department activities. •Uses computers, software programs, other technology tools, and office equipment relevant to the department needs to perform a variety of administrative and technical tasks as assigned. Show less