Experience

Paymedia Payroll and HCM Solutions

• United States
• Accounting
• 1 - 100 Employee

• Payroll Account Manager

  • Jan 2023 - Present

   Filing and tracking employee compensation data, such as salary, overtime pay, commission and bonuses.  Filing and tracking employee and employer tax withholdings, including FICA and Medicare taxes and unemployment taxes  Filing and tracking benefits withholding, such as health insurance premiums and 401(k) retirement plan.  Filing and tracking other benefits, such as tuition reimbursement etc…  Employer benefit costs, such as the cost of administering healthcare benefits, paid sick leave and more.  Trained in the iSolved Software.  Create Invoice and deposit checks in QuickBooks.  Print and Pack Payroll for various companies for pick up, courier, or USPS, or UPS.  Various Administrative Duties. Show less



Benzel-Busch Mercedes-Benz

• United States

• Client Care Specialist

  • Sep 2020 - Jan 2021

   Managing and leading clients while maintaining Covid-19 regulations.  Maintain the company service standards to provide a consistently superior client experience.  Work with the service department to ensure superior client experience.  Received inbound calls and internet leads and follow up with clients in a prompt, courteous manner, letting each customer know that they are our number one priority.  Communicated with the prospective sales clients until they are ready to set an appointment and visit the dealership. Set up sales appointments with all customers with the focus that all customers are prospective long-term customers.  Obtained customer information and keep accurate database.  Maintained a dealership standard for response time.  Handled minor customer complaints and misunderstandings.  Prepare FedEx packaging to ensure delivery of registration, temp inspection, and license plates to clients. Show less



Dragados USA, Inc.

• United States
• Construction
• 700 & Above Employee

• Office Coordinator

  • Mar 2019 - Apr 2020

   Oversee the front desk reception and all operations of equipment and facilities.  Work closely with the Office Manager on any major requests to come to a resolution.  Implement, manage and maintain invoice tracking, purchasing and inventory control systems.  Proactively assist with the management, coordination and organization of all office events, social activities and charitable giving. In some offices, there is a social committee in which the Office Coordinator will engage as an active participant.  Regularly update and maintain Office Coordinator/Front Desk manual with proper instructions, logins, contacts, process information and procedures  Maintained good relationships with suppliers, vendors and clients.  Work with HR Vice President to support office operations by designing and implementing processes for better workflow management and tracking all projects, payments, orders, and deliveries.  Manage the reception area and supervise the receptionist.  Work closely with the IT team to resolve technology issues with server room, copiers, phones, etc. and coordination of office moves.  Understand the process and operation of loaner laptops, AV equipment, audio and web conferencing, etc. and be able to troubleshoot issues as they arise.  Prepare all new hires paperwork materials, "swag", picture, desk set up and all general office-related details (building access, security badge, etc.)  Assist with special projects based on availability and with Office Manager approval.  Coordinate internal meetings/town halls as needed - arrange for food, AV, space, etc.  Maintain Office SharePoint drive for local office.  Maintain all office services vendor contracts. Show less



Cushman & Wakefield

• United States
• Real Estate
• 700 & Above Employee

• Lead Event Coordinator/Manager of the Executive Floors/Conference Center at Metlife

  • Nov 2016 - Dec 2017

   Answered busy phones at the reception area and met and greeted all guests at the reception area.  Managed the Executive MD’s identity both internally and externally, dealing with incoming and outgoing correspondence from both internal and external sources, screened incoming and placing outgoing calls, etc…  Maintained calendar with upcoming conference reservations and confirmed bookings.  Maintained a professional work ethic in dealing with confidential and sensitive information.  Managed the conference center team, consisting of 6 employees at two different sites.  Developed and distributed all communications relating to planning and the execution of group functions, including but not limited to meetings, catering, and pricing for facility/building charges.  Forecasted group rooms, food and beverage and any potential costs that may incur.  Managed group room blocks and coordinated reservations.  Coordinated multiple events, clients and meetings simultaneously while upholding company policies and procedures.  Communicated continuously with all departments to meet and exceed clients' goals.  Provided exceptional customer service to all clients and vendors.  Conducted MetLife 200 Park Urban Campus Tours. Show less



Metropolis Group Inc.

• 22 Cortlandt Street, New York, N.Y. 10007

• Executive Assistant

  • Mar 2012 - Mar 2013

   Performed daily clerical functions: phones, typing, filing, customer service and filing.  Supported management and staff and assisted with major projects.  Managed the Executive MD’s identity both internally and externally, dealing with incoming and outgoing correspondence from both internal and external sources, screened incoming and placed outgoing calls, etc…  Assisted Executive with proposals.  Ensured seamless coordination and fulfillment of the Executive’s commitment in a rapidly changing environment.  Maintained a professional work ethic in dealing with confidential and sensitive information.  Maintained calendar with upcoming events and confirmed appointments.2  Arranged for car service and printed personal reminder cards for executives.  Prepared, sent and filed project correspondence and handled all Executive emails.  Notified Accounting of all donations/financial events for their records.  Tracked industry events and sponsorship benefits. Show less



West End Financial Advisors

• New York, NY,

• Administrative Assistant / Receptionist/Office Manager

  • Nov 2008 - Mar 2009

  Company Closed • Answered busy phones at the reception area. • Placed orders for office supplies, equipment, and services. • Performed daily clerical functions: phones, typing, filing, and customer service. • Implemented and maintained effective filing systems. • Supported management and staff and assisted with major projects. • Managed the Executive MD’s identity both internally and externally, dealing with incoming and outgoing correspondence from both internal and external sources, screened incoming and placing outgoing calls, etc… Assisted Marketing with proposals and brochure compilation. • Provided effective administration support. • Ensured seamless coordination and fulfillment of the Executive’s commitment in a rapidly changing environment. • Maintained a professional work ethic in dealing with confident and sensitive information Show less



Ted Moudis Associates

• 79 Madison Avenue #10, New York, NY 10016

• Administrative Assistant to Senior Principal

  • Nov 2007 - Feb 2008

  Reported to Maureen O’Connor at the following temporary positions: • Maintained calendar with upcoming events and confirmed appointments • Arranged for car service and printed personal reminder cards for executives. • Prepared, sent and filed project correspondence. • Performed back up reception duties, screened all calls, handled and re-routed as appropriate. • Notified TMA New York and Chicago of upcoming staff meetings/reschedule/odd events. • Arranged business/personal/family travel for executives; tracked frequent flyer/\​/hotel/credit card mileage and travel association memberships. • Coordinated industry events and TMA sponsorship benefits. • Managed all expense reporting. • Notified Accounting of all donations/financial events for their records. • Tracked industry events and sponsorship benefits. • Reviewed Marketing files with Marketing Director and Office Manager. • Assisted Marketing with proposals and brochure compilation. Show less



Tower Group Companies

• 120 Broadway, New York, NY 10271

• Administrative Assistant - Human Resources/Corporate Administration

  • Mar 2007 - Aug 2007

  Reported to Maureen O’Connor at the following temporary positions: • Office services support as back up for the receptionist. • HR Support – Inputted all time/attendance information, maintained all files for all employees, assisted with Overtime Sheets, prepared all welcome packets for all new hires, 401K - per payroll - inputted employee deductions into TR Price 401k plan. • Backed up Assistant for CEO desk, special projects for CEO as assigned. • Assisted Marketing with mailing projects, assisted with Corporate Challenge. • Opened, sorted and routed incoming mail, answered correspondence, and prepared outgoing mail. • Reviewed files, records, and other documents to obtain information and responded to requests. Show less



Westcom Corporation

• New York, NY

• Administrative Assistant/Receptionist to VP HR/Administration

  • Mar 2006 - Feb 2007

  Reported to Maureen O’Connor at the following temporary positions: Company Closed • Provided effective administration support along with extensive calendar management. • Answered busy phones and met and greeted all guests at the reception area • Managed the Executive MD’s incoming and outgoing correspondence and screened incoming calls. • Acted as liaison between Executive MD’s existing and potential clients. • Managed communications between Executive MD and various staff members. • Coordinated travel and meeting arrangements. • Implemented and maintained effective filing systems. • Assisted the Sales department with inputting contracts. • Merged existing company contracts with new ones. Show less



Evergreen International Spot Trading Inc,

• 730 5th Avenue, New York, NY 10019

• Administrative Assistant/Receptionist

  • Aug 2000 - Nov 2001

  Company Closed • Answered busy phones at the reception area. • Maintained schedules and appointment calendars for entire office staff. • Placed orders for office supplies, equipment, and services. • Supported management and staff and assisted with major projects. • Resolved accounting issues regarding invoicing. • Performed daily clerical functions: phones, typing, filing, and customer service. • Coordinated travel arrangements • Completed special projects as necessary Show less