Property & Project Accountant

• Aug 2021 - Present

• Complete accounting cycle o Managing accounts payable and receivable (invoicing, collection of amounts due, monitoring and resolving problematic cases) o Ensuring that the necessary approvals are obtained (Contracts / Purchase Orders / Invoices) o Monitoring Project budgets, Contracts and Purchase Orders o Preparing and monitoring of subcontractor payments o Rigorous monitoring of Revenue Québec attestations, denunciations, discharges and CCQ & CNESST compliance documents o Bank reconciliations o Month End processes o Analysis and monthly preparing of GST / QST rebates o Other • Analysis and maintenance of general ledger accounts for several entities • Preparing of journal entries and month-end accruals • Managing company credit cards, as well as employee expense reports • Inter-company recharges • Cash Flow • Year-end files for the auditors • Other tasks according to needs and instructions Show less

Project Accountant

• Jul 2019 - Jun 2021

• Reviews contract set up and project coding system in the ERP system • Timely and accurate monthly client billing and holdback release. • Review and process subcontract invoices, preparing and completing payments to subcontractors while ensuring compliance to policies and contract terms. • Review of transactions posted to the accounting system from the job sites. • Review Monthly Forecasts, analyze profitability and communicate potential issues • Assist in gathering data for month-end project accruals • Ongoing communication with project managers, site staff and head office regarding projects • Assist project managers in understanding accounting and administrative procedures • Coordinate the closing of jobs in the accounting system. • Identify, research and assist in implementing more efficient processes for project cost reporting and billing • Assist in preparation for annual financial audit and client project audits • Assist and/or leading with special projects relating to job costing as may be required • Collaborates with the Accounting team, supporting various needs from time to time Show less

Accounts Payable Specialist

• Dec 2018 - Jun 2019

• Manage vendor payments, ensuring completion to meet month end deadlines • Review documents that support payments to ensure transactions are properly authorized, accurate, and processed on a timely basis • Verification and matching of local and foreign suppliers invoices to PO and supporting documents • Posting of supplier invoices and credit cards following processes, procedures and policies provided to ensure invoices are entered accurately, avoiding duplicate payments • Verification and GL distribution of credit card charges • Debit/Credit memos to suppliers, petty cash reconciliation • Reconciliation of vendor accounts, outstanding PO’s and outstanding balances on the Aging Report • Month-end procedures including AP reconciliations • Continually strive to improve controls to minimize risk of payment errors • Assist controller with specific tasks Show less

Accounts Payable Specialist

• May 2017 - Oct 2018

• Processing supplier invoices for payment • Validate invoices for basic data accuracy • Send invoices for approval and coding as well as matching with supporting documents and following up on unmatched items • Follow-up on invoices inflow • Validate that goods were received and that proper prices have been invoiced in accordance with the purchase order • Obtain the necessary approval for service, utility and non-PO invoices • Ensure all batches have posted correctly into ERP and file all supporting documentation in a timely manner • Responsible for the input of recurring/ monthly payments (i.e., lease commitments and other miscellaneous services) on a timely basis and maintenance of these files • Verify and obtain authorization for any discrepancies in prices over authorized limit, quantity received and freight charges • Validate and/or calculate applicable taxes and ensure proper accounting treatment • Communicate with the business unit regarding any taxation errors • Communicate with suppliers and internal customers to obtain information and clarify/ resolve issues • Communicate effectively to suppliers and/or procurement staff on any invoice discrepancies • Ensures invoices are only paid once • Ensures timely payment of all invoices to avoid late payment fees and optimize cash discounts • Answer queries from internal customers and those from suppliers • Validate vendor statements and inquiries, investigates discrepancies, communicate with vendors and internal personnel to find invoices • Follow up on aging items and ITBR items as well as invoices inflow • Responsible for internal adjustments or error corrections • Customer Master Data maintenance • Weekly forecast • Provide accounting support to Valmet - Mexico (Valmet Technologies S. de R.L. de C.V) Show less

Invoicing Representative

• Oct 2015 - Apr 2017

● Review​ ​and​ ​audit​ ​all​ ​carrier/supplier​ ​documents ● Redact​ ​and​ ​categorize​ ​paperwork ● Process​ carrier/supplier​ ​payments ● Create​ ​Remit​ ​to’s ● Invoice​ ​customers​ ​and​ ​distribute​ ​invoices​ ​accordingly​ ​(mail,​ ​fax,​ ​email,​ ​EDI,​ ​​etc.) ● Maintain/Update​ ​Customer​ profile and ​invoicing​ ​requirements ● Communicate​ ​with​ ​suppliers​ ​and/or​ ​sales​ ​teams​ ​and​ ​advice​ ​of​ ​any​ ​issues ● Alert​ ​appropriate​ ​Internal​ ​department​ ​of​ ​other​ ​issues​ ​(short/damages​ ​–​ ​Claims,​ ​possible double​ ​brokering​ ​-​ ​Safety​ ​dept,​ ​payment​ ​hold​ ​–​ ​AP/Carrier​ ​development​ ​etc.) ● Process​ ​adjustments​ ​and​ ​communicate​ ​with​ ​AP​ ​&​ ​AR​ ​when​ ​necessary ● EDI​ ​–​ ​Review​ ​rejected​ ​invoice,​ ​correct​ ​and​ ​re-submit​ ​if​ ​needed ● SNI​ ​–​ ​Use​ ​bi-weekly​ ​report​ ​and​ ​TTSLS​ ​reporting​ ​to​ ​assist​ ​sales​ ​teams​ ​to​ ​resolve​ ​pending issues. ● Contact​ ​suppliers​ ​to​ ​obtain​ ​missing​ ​paperwork ● Support​ ​sales​ ​and​ ​operations​ ​on​ ​all​ ​invoicing​ ​related​ ​needs​ ​(providing​ ​POD​ ​or​ ​copy​ ​of​ ​invoice, reverting​ ​shipments​ ​back​ ​to​ ​complete​ ​status,​ ​correcting​ ​or​ ​create​ ​balance​ ​due​ ​invoices​ ​etc.) ● Provide accounting support to Traffic Tech - Mexico (Traffic Tech SA de CV) Show less

Logistics and Operations Associate

• Apr 2014 - Sep 2015

PH Windsolutions Inc. is a tooling fabricator for the wind turbine blade industry. In support of the logistics process: • Preparation of shipping documents and customs to ensure the smooth flow of shipments and timely customs clearance, avoiding storage and other charges and delays; • Liaise with customers, vendors and third parties on shipment requirements and ensuring shipments to meet delivery requirements; • Responsible for updating and maintaining the import/export system with all pertinent data received from freight forwarders, vendors and customers; • Calculates the estimated landed cost factors of each import order based on the sales terms (Incoterms, tariff, country of origin, etc.) agreed with the customers; • Coordinate with other departments to ensure operating efficiency; • Negotiate and contract rate agreements with carriers, reconcile established rate levels with available purchased transportation providers, seek out new carriers to provide service at competitive rate levels; • Schedule movement of shipments to assigned locations and follow up to ensure shipments are not delayed; • Proactively minimize transportation/logistics grievances while maintaining professionalism and superior customer service. In support of operations: • Administrative oversight and reports generated by projects developed under the Industrial Research Assistance Program Projects (IRAP) initiative and the Scientific Research and Experimental Development (SR & ED) program; • Monitoring various administrative tasks related to the internal management (i.e., quotes, purchase orders, sales order confirmations, etc.); • Participate in the production team weekly meetings; • Perform basic bookkeeping tasks (Data Entry, filing & archiving of receipts and documents); • Perform diary and email of the Director of Operations. Show less

Office Clerk

• Nov 2013 - Mar 2014

Manufacturer and distributor of environmentally friendly products in the electrical field. (E-bikes, electric bikes, scooter, 3 and 4 Wheel, solar panel, lights, etc.) • Supported the preparation of documents and forms required for the implementation of commercial agreements with three major retailers (Costco, Walmart & TJ Maxx). • Performed basic bookkeeping duties, maintain the payable and receivable records. • Wrote and designed the products brochures, catalogs and labels in English, French and Spanish. • Developed the office administrative tasks, including the mailing of bills, contracts, policies, invoices and cheques. Show less

Credit and Collects Coordinator

• Jan 2008 - Apr 2010

Distributor of healthcare supplies, with presence in Venezuela, Colombia and Costa Rica. Reduced rotation period of the accounts receivable in my region, from 120-90 days to 60-45 days. Attained an average over 90% in compliance of payment agreements. Produced the highest level of active clients (clients without service suspended for non-payment) of my department. Optimized (teaming with IT) the content of client’s data on JD Edwards software database. Distributor of healthcare supplies, with presence in Venezuela, Colombia and Costa Rica. Reduced rotation period of the accounts receivable in my region, from 120-90 days to 60-45 days. Attained an average over 90% in compliance of payment agreements. Produced the highest level of active clients (clients without service suspended for non-payment) of my department. Optimized (teaming with IT) the content of client’s data on JD Edwards software database.

Credit and Collects Regional Coordinator

• Dec 2006 - Jan 2008

Venezuelan leader in the manufacture, distribution and sale of paints, resins & packaging materials. Increased client’s data base system reliability, detecting and removing a significant amount of alleged defaulter customers, caused by the lack of adequate input of payment records. Established a standard procedure for discounts, in accordance with payment dates. Improved the allocation and modification of customer credit limits, using customer's credit references. Venezuelan leader in the manufacture, distribution and sale of paints, resins & packaging materials. Increased client’s data base system reliability, detecting and removing a significant amount of alleged defaulter customers, caused by the lack of adequate input of payment records. Established a standard procedure for discounts, in accordance with payment dates. Improved the allocation and modification of customer credit limits, using customer's credit references.

Sales Administrative Coordinator

• Feb 2005 - Dec 2006

Venezuelan leader in the manufacture, distribution and sale of paints, resins & packaging materials. Reduced by 25% the response time to the Franchisee. Implemented the procedure for issuing updated reports of franchisees buying performance. Improved the control of fees charged to the franchisee. With support from IT, I implemented the SAP Inventory application, reducing inventory times and the number of people required for control. Venezuelan leader in the manufacture, distribution and sale of paints, resins & packaging materials. Reduced by 25% the response time to the Franchisee. Implemented the procedure for issuing updated reports of franchisees buying performance. Improved the control of fees charged to the franchisee. With support from IT, I implemented the SAP Inventory application, reducing inventory times and the number of people required for control.

Customer Service Coordinator

• Jul 2001 - Feb 2005

Reduced the customer response times by 33%. Standardized procedures for the receipt, handling and processing customer orders retailers of automotive fuel, marine and lubricants in general. Reduced the customer response times by 33%. Standardized procedures for the receipt, handling and processing customer orders retailers of automotive fuel, marine and lubricants in general.

Administrative Assistant

• Jan 2000 - Jun 2001

Intern

• May 2000 - Aug 2000