Manager Facilities Administration

• Oct 2022 - Present

▶️ Managed facilities which involved tasks such as budget preparation, vendor selection, purchase, contract negotiation, liaison with external agencies, process improvements and provided administrative support to associate events ▶️ Devised plans covering KPIs / metrics, SLAs, acceptance criteria, deliverable, turnaround time, risks, root cause analysis, release of tender and offering of AMCs ▶️ Steered all aspects of people management which included appraisal, training… Show more ▶️ Managed facilities which involved tasks such as budget preparation, vendor selection, purchase, contract negotiation, liaison with external agencies, process improvements and provided administrative support to associate events ▶️ Devised plans covering KPIs / metrics, SLAs, acceptance criteria, deliverable, turnaround time, risks, root cause analysis, release of tender and offering of AMCs ▶️ Steered all aspects of people management which included appraisal, training, mentoring, individual growth and controlling of attrition ▶️ Analysed suppliers by assessing quality, timeliness and compliance of deliveries to maintain cost controls and maximized sustained operational efficiency ▶️ Coordinated general meetings, brainstorming sessions and Kaizen events to enhance coordination/collaboration and maintain culture based on trust and group problem-solving to improve established processes ▶️ Monitored & ensured regulatory compliance by supervising all audits to verify protocol adherence Show less ▶️ Managed facilities which involved tasks such as budget preparation, vendor selection, purchase, contract negotiation, liaison with external agencies, process improvements and provided administrative support to associate events ▶️ Devised plans covering KPIs / metrics, SLAs, acceptance criteria, deliverable, turnaround time, risks, root cause analysis, release of tender and offering of AMCs ▶️ Steered all aspects of people management which included appraisal, training… Show more ▶️ Managed facilities which involved tasks such as budget preparation, vendor selection, purchase, contract negotiation, liaison with external agencies, process improvements and provided administrative support to associate events ▶️ Devised plans covering KPIs / metrics, SLAs, acceptance criteria, deliverable, turnaround time, risks, root cause analysis, release of tender and offering of AMCs ▶️ Steered all aspects of people management which included appraisal, training, mentoring, individual growth and controlling of attrition ▶️ Analysed suppliers by assessing quality, timeliness and compliance of deliveries to maintain cost controls and maximized sustained operational efficiency ▶️ Coordinated general meetings, brainstorming sessions and Kaizen events to enhance coordination/collaboration and maintain culture based on trust and group problem-solving to improve established processes ▶️ Monitored & ensured regulatory compliance by supervising all audits to verify protocol adherence Show less

Manager Facilities and Administration

• Feb 2014 - Aug 2020

Assistant Manager Facilities and Administration

• Aug 2008 - Feb 2014

▶️ Developed self-organizing team by delivering continuous training, motivation, interviews, dialogues and brainstorming workshops fostering cross-functionality ▶️ Supervised inventory activities, including ordering and requisitions, stocking and shipment receiving ▶️ Reconciled, prepared and apprised stakeholders with various reports / presentations which included RACI matrix, charts, stories, possible risks, risk mitigation strategies etc. ▶️ Examined accounting… Show more ▶️ Developed self-organizing team by delivering continuous training, motivation, interviews, dialogues and brainstorming workshops fostering cross-functionality ▶️ Supervised inventory activities, including ordering and requisitions, stocking and shipment receiving ▶️ Reconciled, prepared and apprised stakeholders with various reports / presentations which included RACI matrix, charts, stories, possible risks, risk mitigation strategies etc. ▶️ Examined accounting data related to administrative costs to ensure budgetary compliance ▶️ Devised efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities; ensured queries, issues & grievances were liquidated in time bound manner ▶️ Generated MOM(Minutes of Meeting) and edited subcontractor proposals, project punch list, transmittal and memorandums for organizational support ▶️ Offered support in logistics for programs, meetings and events, including organizing foreign delegations, agenda preparation, dashboards etc.

Administration Assistant

• Aug 2005 - Aug 2008

▶️ Member of ‘Organization Safety Committee’ and ‘Emergency Response Team’, participated and executed special projects with risk assessment, security and IT audits ▶️ Conducted periodic reviews on necessary technology up gradation of equipment, IT assets and associated networking ▶️ Ensured methodical handling of office mails and associated filing system and prepared periodic reports ▶️ Monitored security environment and participated in disaster recovery and… Show more ▶️ Member of ‘Organization Safety Committee’ and ‘Emergency Response Team’, participated and executed special projects with risk assessment, security and IT audits ▶️ Conducted periodic reviews on necessary technology up gradation of equipment, IT assets and associated networking ▶️ Ensured methodical handling of office mails and associated filing system and prepared periodic reports ▶️ Monitored security environment and participated in disaster recovery and response audits