Experience

Kuwait Investment Company

• Investment Management
• 1 - 100 Employee

• Executive Secretary – Head Office / Assistant Secretary of the BOD

  • Sep 2022 - Present

  A c h i e v e m e n t s: • Ensure documents are filed in a systematic way and are readily available to the CEO, Secretary of the Board of Directors and Legal Consultant when requested. • Manage external contacts and proactively understand who they are and who the primary contacts are, and keeping track of periodic communication is needed. • Receiving and screening phone calls and redirecting them when appropriate. • Prepare and coordinate meeting agendas, minutes, and PowerPoint presentations for BOD meetings and various executive level meetings. • Attending all Board meetings and ensuring that accurate minutes of meetings are taken and approved. • Work with the CEO, Secretary of the Board of Directors and Legal Consultant to manage the calendar and schedule (Board Meetings, Conferences). • General administrative responsibilities, maintain legal files including litigation files, confidentiality agreements, and other confidential documentation. • Manage and maintain the First Assistant Corporation Counsel’s calendar, including scheduling meetings and conference calls. • Prepare correspondence and memoranda for review and signature. • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.). • Arranging travel arrangements such as flights, hotel reservations, and rental cars for senior management. Show less



Triple e Holding Company

• Oil and Gas
• 1 - 100 Employee

• Office Manager for Chairman and CEO Office / Assistant Secretary of the BOD

  • Jun 2014 - Jun 2022

  A c h i e v e m e n t s: • Managing the schedule and tasks of the President and manage the logistics of the Executive Committee and Board of Directors. • Following up on all reports that must be submitted and insure timely reporting and receipt. • Administering typing, filing system, mail and follow up with company operations and staff. • Management correspondence and administer all secretarial requirements. • Participating in HR-related activities. • Assisting in preparing presentation, correspondences and communication and formatting of the reports. • Arranging the travel plans, hotel reservations and visas for senior management. • Checking & filtering all the e-mails (outgoing & incoming). • Documentation of the work through Minutes of meeting. • Possess high level written and oral communications skills in English and Arabic. • Working closely with the Chairman of the Board in the planning and organizing the BOD meetings. • Coordinating among the various Board members, as well as between the Board and other Company constituencies (including Shareholders, management and employees). • Notifying all directors of the Board meetings and assisting the Chairman to set the agenda for Board meeting. • Attending all Board meetings and ensuring that accurate minutes of meetings are taken and approved. • Circulating minutes of meetings 1 week after the meeting to all Board members. • Maintaining meetings records, and documents relating to all Board and Committee meetings. • Following up on action items of both the Board and its Committees. Show less



Alsabah Award

• Kuwait
• Non-profit Organizations

• Celebrations and Conferences Coordinator

  • Jan 2014 - Jul 2015

  His Highness Sheikh Salem Al-Ali Al-Sabah Information Award His Highness Sheikh Salem Al-Ali Al-Sabah Information Award



Qualitynet

• Kuwait
• Telecommunications
• 100 - 200 Employee

• Executive Secretary for CFO Office

  • May 2012 - May 2014

  A c h i e v e m e n t s: • Preparing and follow-up of Purchase Orders and oversee the receipt of procurement and carry out all the tasks assigned to this job. • Preparing and print Bank Transfers Letters, Refund Letters to Bank and archiving it in the Computer and follow-up. • Daily access on line Bank Balances and send it to concerned employees. • Issuing letters of guarantee and certified cheques, receiving, and delivered to the officials in requesting Department and follow-up. • Preparing & Cancellation for Standing Order Letters to Bank and follow-up. • Directly supervisors the firm's technical and legal support teams, and its cooperation with the senior lawyers and legal consultants. • Additionally, manages the office budget and managers vendor relationship. • Arrange travels ~ including complex international travel ~, hotels and cars reservations, maintain and schedule managers calendar, including interviewing callers and making proper referrals, prepare material and make arrangements for meeting as required. • Answer telephone and reply to questions in accordance with general instructions or refer calls to appropriate person. • Supervising and monitoring the work staff - coordinate and process general administrative work ~ time cards leave requests, etc.~ and discussing problems with staff. • Printing and processing all correspondence – many highly confidential, internal and external correspondence for all management employees and archiving it electronically. • Files all forms, maintains all records, and submits all evidence necessary to maintain. • Work on any special project and carry out any other duties and tasks as assigned by the management. Show less



Experia

• Jordan
• Medical Device
• 1 - 100 Employee

• Administrator Coordinator - HR Dept.

  • Aug 2010 - Jul 2011

  A c h i e v e m e n t s: • Implement local recruitment process ~ sourcing candidates, screening CVs, short listing for interview ~ to select a suitable talent meet the job criteria. • Keep Resumes database and filing system, and approach rejected candidates by mail or phone to give feedback about interviews in accordance with HR & Admin. Assistant. • Conduct joining formalities for new employees and ensure all the documents and information needed are collected and forwarded to payroll within the given timeframe. • Create new employee files and ensures that all filing is up to date - Filling on daily basis all HR related documents like annual leaves, business trips, training trips, housing, transportation, increments, bonuses, e-mails, faxes. • Assistance in the education and employment training to improve the Image of the company. • Participating in creating salary. • Administer all current HR functions and deploy new processes, policies and systems. • Monitoring and control of all personnel files and paperwork and government business for employment. • Monitor and control the administrative matters in the administration ~ reporters, receptionists, drivers ~. • Entering Leave Application of Annual Trips, Business & Training Trips and Sick Leaves. • Updating employee data in Medical Health Program for issuing, deletion and amendment of medical cards. Show less



Cairo Amman Bank

• Jordan
• Banking
• 700 & Above Employee

• Operations Officer | Head Office | - Customers Service Officer | Branches |

  • Mar 2006 - Jul 2010

  A c h i e v e m e n t s: • Accounts opening. • Giving loans to customers. • Member of a credit committee for granting loans. • Issuing visa cards and all related issues. • Preparing salaries - Receive salary reports from Government and private sector to be Transferred to employee’s accounts. • Preparing financial transfers. • Maintain Standing Order transactions in good order. • Establish and maintain files and records. • Coordination between Central Operations Unite & the bank's Branches in which Concern the procedures of accounts. • Usually use orders & procedures on next systems: BANK MASTER, BRANCH BOWER UNDER WINDOWS & ICBS. Show less



Mishwar Restaurants

• Al Khubar, KSA

• Human Resources & Personnel Coordinator

  • Aug 2004 - Feb 2006

  A c h i e v e m e n t s: • Participating in creating payroll. • Responsible for new employee orientations and training coordinating with HR Department. • Maintain both hard and digital copies of employees' records. • Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts. • Schedule meetings, interviews, HR events and maintain agendas. • Coordinate training sessions and seminars. • Preparing reports, memos, records & forms. • Preparing all data relevant to Staffing, Turnover and Transfers. • May participate in the planning and execution of special events for department. • Taking part in established & created performance review form for restaurants employees. Show less