Samantha Norling
Data Architect and Newfields Lab Manager at Indianapolis Museum of Art- Claim this Profile
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Topline Score
Bio
Credentials
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Certificate in XML and RDF Based Systems
Library Juice AcademyJul, 2017- Nov, 2024
Experience
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Indianapolis Museum of Art
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United States
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Museums, Historical Sites, and Zoos
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1 - 100 Employee
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Data Architect and Newfields Lab Manager
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Feb 2022 - Present
• Manage short- and long-term plans for technology at Newfields in conjunction with the CFO • Prioritize and lead technology- and analytics-related projects in collaboration with key stakeholders across Newfields, prioritizing requests to best meet institutional goals and serve Newfields’ mission and core values • Identify opportunities and implement strategies for improvements of institutional technology solutions and data usage • Meet with department leads to establish policy, evaluate operations, onboard new projects, and proactively identify upcoming needs related to technology implementations, data analytics, and efficient business workflows and processes • Maintain project documentation, issue management, and change requests and management • Hold Newfields Lab and client status meetings to provide visibility to project deadlines, goals, objectives, and issues • Resolve conflicts related to Newfields Lab schedule, team, and performance, coaching and guiding team members to complete tasks and project deliverables • Direct the efforts of Newfields’ software developers and designers who are responsible for the creation and maintenance of clean, well-documented, and efficient software and services • Identify and manage relationships with third-party solution providers that can work strategically with Newfields to find technology-based solutions • Develop relationships and collaborations with other leaders in the field • Help identify grant-based opportunities to support the work of the technology group • Strengthen Newfields’ reputation as a leader in the cultural field in the use of technology • Responsible for managing the budget and operations of the technology development group
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Digital Collections Manager (Data Architect)
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Jan 2020 - Feb 2022
• Prioritized and led analytics-related projects in collaboration with system super users and other key stakeholders, prioritizing requests to best meet institutional goals and serve Newfields’ mission and core values• Identified opportunities and implemented strategies for improvements of institutional data usage and integrations with new and existing data systems, documenting those solutions and processes• Met regularly with key stakeholders to establish policy, evaluate operations, onboard new projects, and proactively identify needs related to data analytics and efficient business workflows and processes• Prioritized and responded to ad hoc SQL queries/procedures, custom reporting, and efficient workflow development requests, including but not limited to those that pertained to the following systems: collections, ticketing, membership and fundraising, digital asset management, and information storage and retrieval• Led a cross-departmental team in the development of new and improved collections (art, archives, and horticulture) data and asset pipelines and APIs, and provided ongoing management and prioritization of future upgrades and implementation of related digital projects• Provided guidance, technical support, and administration of Newfields’ digital asset management system• Contributed to policy, standards, and systems and workflow development related to records management and information architecture
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Digital Collections Manager
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Jun 2017 - Dec 2019
• Collaborated with Newfields Lab, Registration, and Curatorial to strategically approach collections data clean-up, migration, online delivery, and linking projects• Fostered and maintained relationships with database vendors to represent Newfields’ interests in the development of new features and asset and data collections within databases• Served as an expert on collections data and digital assets managed by Registration, Curatorial, Conservation, Photography, Production Services, Horticulture, and Library & Archives departments; Responsible for the overarching workflow and infrastructure to support effective stewardship of collections• Collaborated with institutional archivist to establish and manage the document collections and archival repository within Piction, establishing workflows spanning the digital document life cycle• Provided education and training of museum staff on digital asset, documents, and data management
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Archivist
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Jan 2014 - Jun 2017
• Managed all aspects of the operations of the IMA Archives as the primary steward of over 130 years of physical and electronic institutional records and related special collections, including a wide variety of audio/visual formats and thousands of architectural records.• Primary duties included: appraisal and acquisition of physical and electronic additions to the archives; records management advising for all museum departments; budget, emergency preparedness, and strategic planning; applying preservation measures as needed; creating detailed finding aids; and providing reference services to IMA staff and outside researchers.• Managed the completion of the National Endowment for the Humanities grant-funded project, “Documenting Modern Living: Digitizing the Miller House & Garden Collection" and collaborated with the digital designers and developers of the IMA Lab to create the Digital Archives Portal.• Determined metadata standards for digital object records, created digital surrogates of physical archival material via photography and scanning methods, tracked and reported progress, and handled internal and external reproduction orders and rights considerations.• Collaborated with staff from IT, Registration, Exhibitions, and Rights & Reproductions on the implementation of a new digital asset and document management system.
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Indiana Historical Society
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United States
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Museums, Historical Sites, and Zoos
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1 - 100 Employee
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Collections Assistant, Reference Services
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Oct 2013 - Jan 2014
• Responded to patron reference requests onsite and electronically via e-mail and telephone• Staffed the library Reading Room to assist and oversee patrons accessing collection items• Retrieved and returned requested materials from the closed stacks
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Project Archivist
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Jun 2011 - Jan 2014
• Processed dozens of backlogged collections for the Manuscripts and Visual Collections department, including the Red Skelton Research Archive• Created finding aids, including the "Guide to Jewish History Materials" and individual collection guides• Implemented appropriate preservation principles and techniques• Trained and supervised a new division volunteer in applying best practices of the archives profession• Assisted an outside cultural institution in identifying unprocessed collections material relevant to the design of a large museum permanent exhibition• Designed and led an educational program featuring collection items related to the Jewish history of Indiana• Worked on the research team for the exhibit, You Are There: Making a Jewish Home, 1950
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Dow AgroSciences
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United States
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Biotechnology
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700 & Above Employee
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Archivist/Historian
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Oct 2013 - Dec 2013
• Established an historical archive for the company within the Public Relations Department • Worked with IT to establish functional requirements and select a collection management system • Made appraisal decisions regarding accessions and collection items for digitization • Managed the budget and ordered supplies for the preservation and storage of collection items • Cataloged museum and archival collection items, including digital objects • Established an historical archive for the company within the Public Relations Department • Worked with IT to establish functional requirements and select a collection management system • Made appraisal decisions regarding accessions and collection items for digitization • Managed the budget and ordered supplies for the preservation and storage of collection items • Cataloged museum and archival collection items, including digital objects
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Association of American Medical Colleges
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Washington, DC
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Archives Intern
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May 2013 - Aug 2013
• Inventoried backlog of two major AAMC governance groups: Council of Deans and Council of Teaching Hospitals • Identified important records series and worked with representatives from governance groups to fill gaps • Created and implemented a new arrangement plan appropriate for the updated governance collections • Assisted in the completion of a grant to digitize select archival collections and make them available online • Prepared records for off-site storage at Iron Mountain • Inventoried backlog of two major AAMC governance groups: Council of Deans and Council of Teaching Hospitals • Identified important records series and worked with representatives from governance groups to fill gaps • Created and implemented a new arrangement plan appropriate for the updated governance collections • Assisted in the completion of a grant to digitize select archival collections and make them available online • Prepared records for off-site storage at Iron Mountain
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Center for Digital Scholarship at IUPUI
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Indianapolis, Indiana Area
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Graduate Student Assistant
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Sep 2012 - May 2013
• Assisted with the digitization of print and visual materials through scanning and image manipulation • Utilized the programs in Adobe Creative Suite to enhance and ensure the quality of digital images • Became familiar with the processes by which digital collections are curated, delivered and made accessible • Uploaded and entered metadata for digital files into CONTENTdm software • Assisted with the digitization of print and visual materials through scanning and image manipulation • Utilized the programs in Adobe Creative Suite to enhance and ensure the quality of digital images • Became familiar with the processes by which digital collections are curated, delivered and made accessible • Uploaded and entered metadata for digital files into CONTENTdm software
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Library of Congress
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United States
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Libraries
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700 & Above Employee
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Junior Fellow - Manuscript Division
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May 2012 - Aug 2012
• Arranged and described selections from the Papers of Charles and Ray Eames • Created a finding aid describing the contents and arrangement of selected collection items • Created and implemented a detailed plan for the processing of the personal papers • Prepared a display and presentation featuring items from the manuscript collection • Attended training session on the Integrated Library System, Voyager • Arranged and described selections from the Papers of Charles and Ray Eames • Created a finding aid describing the contents and arrangement of selected collection items • Created and implemented a detailed plan for the processing of the personal papers • Prepared a display and presentation featuring items from the manuscript collection • Attended training session on the Integrated Library System, Voyager
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Indiana Statehouse Tour Office
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Indianapolis, Indiana Area
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Graduate Student History Intern
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Aug 2011 - May 2012
• Conducted historical research projects to enhance the Tour Office reference library • Created the "Great Hoosiers in Sculpture" biographies which have since been published online at http://www.in.gov/idoa/2775.htm • Conducted guided tours of the Indiana State House • Educated visitors about the structure and functions of the three branches of representative government • Conducted historical research projects to enhance the Tour Office reference library • Created the "Great Hoosiers in Sculpture" biographies which have since been published online at http://www.in.gov/idoa/2775.htm • Conducted guided tours of the Indiana State House • Educated visitors about the structure and functions of the three branches of representative government
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IUPUI University Library Interlibrary Loan Department
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Indianapolis, Indiana Area
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Graduate Student Assistant
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Jun 2011 - Dec 2011
• Processed and filled borrowing requests from IUPUI University Library users through ILLiad system • Processed and filled lending requests for users of libraries around the world through ILLiad system • Pulled requested items from the University Library stacks • Processed and filled borrowing requests from IUPUI University Library users through ILLiad system • Processed and filled lending requests for users of libraries around the world through ILLiad system • Pulled requested items from the University Library stacks
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The Old Cathedral Library
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Vincennes, Indiana
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Rare Books Cataloger
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Jan 2011 - Jun 2011
• Created copy and original MARC catalog records following AACR2 guidelines for collection of rare books dated as early as the fourteenth century • Assigned LCCN to each title • Experience with OCLC Connexion software • Reorganized the collection for easier accessibility and better preservation of books • Created copy and original MARC catalog records following AACR2 guidelines for collection of rare books dated as early as the fourteenth century • Assigned LCCN to each title • Experience with OCLC Connexion software • Reorganized the collection for easier accessibility and better preservation of books
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Vincennes Rivet High School
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Vincennes, Indiana
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Substitute Teacher
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Nov 2010 - Jun 2011
• Taught courses in grades 6-12 in all school subjects when teacher was absent • Followed teacher instructions and lesson plans to keep classes on track • Coached the Junior Academic Super Bowl, Social Studies Team • Followed disciplinary guidelines when needed • Taught courses in grades 6-12 in all school subjects when teacher was absent • Followed teacher instructions and lesson plans to keep classes on track • Coached the Junior Academic Super Bowl, Social Studies Team • Followed disciplinary guidelines when needed
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Catalog Intern
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May 2010 - Oct 2010
• Worked on a project to catalog and organize the museum collection• Created an artifact information sheet to be used for cataloging objects• Trained in handling rare and fragile documents and artifacts• Created a cataloging system for the Building Superintendent's personal collection of books
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Tour Guide
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Jan 2010 - May 2010
• Conducted individual and group tours• Interacted with a wide variety of visitors• Worked in the museum shop, handling money and operating the cash register
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United States Holocaust Memorial Museum
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United States
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Museums, Historical Sites, and Zoos
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300 - 400 Employee
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Museum Services Intern
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Sep 2009 - Jul 2010
• Organized meetings between USHMM interns and museum professionals from various DC-area museums • Created the "USHMM Intern Guide to DC" as part of the Intern Acclimation to DC Project • Conducted orientations for school groups and other registered groups visiting the museum • Conducted an interactive educational program about the museum's architecture, What Makes this Building Talk • Facilitated discussions between Holocaust survivors and visiting groups • Documented visitor comments in a database • Worked on a museum-wide project to update the employee registry
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American University Housing and Dining Programs
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Washington D.C. Metro Area
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Resident Assistant
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Jan 2009 - May 2010
• Planned, organized and facilitated large group events • Acted as first responder to incidents and emergencies in residence halls • Documented and assisted with disciplinary measures and facilities issues • Assisted residents in troubleshooting issues and accessing campus resources • Designed learning outcomes as a member of the “University Spirit and Purposeful Leadership” committee • Planned, organized and facilitated large group events • Acted as first responder to incidents and emergencies in residence halls • Documented and assisted with disciplinary measures and facilities issues • Assisted residents in troubleshooting issues and accessing campus resources • Designed learning outcomes as a member of the “University Spirit and Purposeful Leadership” committee
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Education
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2019 - 2021
Indiana University–Purdue University Indianapolis
Certificate in Fundamentals of Data Analysis, Computer Science -
2011 - 2013
Indiana University School of Library and Information Science at Indianapolis
MLS, 4.0 -
2011 - 2013
Indiana University-Purdue University at Indianapolis
MA, History, Public History Specialization -
2007 - 2010
American University
BA, American Studies
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