Events Lead

• Mar 2023 - Present

Director of Member Events

• Apr 2022 - Dec 2022

• Designed 22-25 member events and experiences per month from conception through post-event, managing on-site production and post-event follow-up, ensuring consistent, high-level service throughout all phases of events • Developed member event content strategy by partnering with Member Engagement Committee and the Board of Governors • Managed all logistics related to member events, including speaker management, room allocation, timeline development, room set-ups, food and beverage service, AV and staffing requirements • Managed all virtual events, including speaker prep and introduction, Q&A moderation and behind the scenes webinar management, including creation of hold slides, polls and transcription • Built and maintained Northstar Events calendar • Worked closely with the Membership & Marketing team to promote all member events via monthly magazine, weekly newsletter, email campaigns, social media and text messaging platforms • Created BEO’s and attended bi-weekly meetings with with club operations staff to ensure flawless execution of member events Show less

Events Specialist

• Jul 2016 - Apr 2022

• Served as a primary contact for in-person, hybrid and virtual events and conferences, including summer conference housing programs for University and non-University clients, ranging in size from 20-2,500 attendees and venue budgets up to $300,000 • Assisted with planning of large-scale Institutional events, such as Matriculation and Commencement with 20,000 attendees • Created facility fees, proposals and contracts for new inquiries and annual clients • Advised clients and develop proposals for event set-ups, menus, audio-visual, security, timeline and other logistics • Built virtual and hybrid event architecture and create websites, registration pages and zoom meetings and webinars • Partnered with on-campus service providers and external vendors to arrange for all event logistics • Led pre-con and post-con meetings and site visits for both new inquiries and contracted clients • Allocated summer clients to housing blocks and managed room lists • Provided exceptional customer service for new and returning clients to ensure the overall success of each program • Established and maintained collaborative relationships with University and non-University vendors while making negotiations and arrangements both in planning and as an onsite liaison during events Show less

Campus Visits and Events Coordinator/ Senior Assistant Director of Admissions

• Sep 2014 - Jul 2016

• Planned, organized & executed on-campus recruitment events and visits up to 2,000 guests with up to 40 concurrent sessions• Developed event programs through collaboration with deans to coordinate key messaging and scheduled appropriate presentations, panels, fairs, and other events• Created event diagrams and catering menus; coordinated AV logistics and security plans with on-site providers and external vendors• Partnered with marketing team to create program agendas, invitations and confirmations• Maintained online event registration site• Developed specialty visit program for accepted students; recruited for and managed host database; responded to approximately 75 accepted student inquiries per year by matching accepted students with an appropriate host and coordinated all details of visit• Partnered with athletics and acted as recruitment visit coordinator of 17 NCAA varsity sports, totaling approximately 100 visits annually• Prepared post-event data analysis and reports for all on-site programs and events• Served as first point of contact in visitor center for all campus guests• Hired, trained and managed 30-35 student Admissions Ambassadors and 6-8 Gold Key Ambassadors annually• Facilitated individual mentoring sessions and reviews; planned and presented training sessions for personal improvement skills and job training. Show less

Campus Visits and Events Coordinator / Assistant Director of Admissions

• Nov 2008 - Sep 2014

• Planned, organized & executed on-campus recruitment events and visits up to 2,000 guests with up to 40 concurrent sessions• Developed event programs through collaboration with deans to coordinate key messaging and scheduled appropriate presentations, panels, fairs, and other events• Created event diagrams and catering menus; coordinated AV logistics and security plans with on-site providers and external vendors• Partnered with marketing team to create program agendas, invitations and confirmations• Maintained online event registration site • Developed specialty visit program for accepted students; recruited for and managed host database; responded to approximately 75 accepted student inquiries per year by matching accepted students with an appropriate host and coordinated all details of visit• Partnered with athletics and acted as recruitment visit coordinator of 17 NCAA varsity sports, totaling approximately 100 visits annually• Prepared post-event data analysis and reports for all on-site programs and events• Served as first point of contact in visitor center for all campus guests• Hired, trained and managed 30-35 student Admissions Ambassadors and 6-8 Gold Key Ambassadors annually• Facilitated individual mentoring sessions and reviews; planned and presented training sessions for personal improvement skills and job training. Show less