Samantha Cosentino
Executive Assistant at Republic Holdings Corporation- Claim this Profile
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Topline Score
Bio
Credentials
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Project Management Professional (PMP)
Project Management InstituteApr, 2017- Oct, 2024
Experience
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Republic Holdings Corporation
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United States
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Real Estate
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1 - 100 Employee
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Executive Assistant
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Jan 2021 - Present
*Transcribe and manage chairman's extensive correspondence related to real estate development of multi-family, office, hotel, retail, institutional and public/private sector projects in top commercial and residential markets in country. Quickly learned real estate terminology and acronyms to better execute my transcription duties. Created glossary for future employee use *Oversaw migration of Republic website to new backend CMS platform ensuring quality control so public-facing front end appeared the same. Coordinated regular communication between coders, designers and Republic staff providing content and information *Regularly update website content including photoshopping new employee headshots, finding, editing and uploading high-res property images, removing old content and correcting style errors. Created a style guide for better continuity *Created MS OneDrive database with administrative files for easier retrieval with employee work-from-home/office schedules and lack of continuous access to office server *Overhauled paper filing system for easier retrieval of files by year and financial entity. In spare time filed backlog of files sitting in piles to clear out office and make office more presentable *Coordinate travel arrangements for Republic employees and chairman's family. Created travel profile to track employee preferences, frequent flyer data, TSA PreCheck, etc. *Research open sources for background information on potential equity and development partners *Stock office supplies for Greenwich office and estates in Greenwich, Palm Beach, NYC and Washington D.C. Show less
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Senior Executive Assistant
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Jan 2013 - Dec 2019
* Researched, compiled and conveyed information related to art, education, museums, archaeology, finance and policy * Streamlined processes and monitored staff efficiencies. Trained and managed new administrative staff * Developed guidelines for staff reference on new or updated office procedures * Maintained 6,000+ contact database to catalog C-level financial, political, academic and media figures Handled confidential information and sensitive documents * Coordinated intricate travel arrangements for chairman. Trips consisted of multiple countries lasting six-to-eight-weeks. Responsibilities included itinerary creation (30+ pages), securing currency, visas, passports, technology, maps and guides. Enabled global trips for handicapped traveler with white-glove accessibility requirements. Additional planning for family of five sometimes necessary * Spearheaded project to digitally archive 1000+ paper copies of past trips to create practical database for trip planning * Managed chairman's correspondence. Responsibilities included dictation transcription, processing incoming/outgoing email, tracking scholarly papers, maintaining lists of outstanding drafts or responses * Designed business cards, letterhead and holiday and event invitations * Coordinated across Administrative and Research departments Show less
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Operations and HR Coordinator
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Jun 2010 - Jan 2013
* Managed operations for small company providing software/hardware solutions to concrete industry * Balanced and maintained annual production budget of $100,000. Reconciled expenditures with actual use. Oversaw inventory database * Designed and implemented new employee performance review process working with HR consultants. Conducted reviews and wrote evaluations. Wrote employee manual. Researched and implemented group insurance plan *Implemented marketing campaign including e-newsletters, press releases and promotional videos * Planned schedules for technician service, installation and customer support Show less
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Pippin Properties, Inc.
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United States
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Real Estate
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Literary Agents' Assistant
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Jan 2007 - May 2009
* Gatekeeper for boutique literary agency specializing in children’s literature with high-end client list, handling details including query submissions, phones, proofreading contracts and negotiating permissions * Attended annual international children’s book fair in Bologna, Italy. Consulted foreign literary agents to pitch new titles for translation. Designed 25-page catalog of foreign language translation licenses. Created booth décor for Italy * Gatekeeper for boutique literary agency specializing in children’s literature with high-end client list, handling details including query submissions, phones, proofreading contracts and negotiating permissions * Attended annual international children’s book fair in Bologna, Italy. Consulted foreign literary agents to pitch new titles for translation. Designed 25-page catalog of foreign language translation licenses. Created booth décor for Italy
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Education
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2002 - 2006
Smith College
Bachelor, Double major in Italian Language & Literature and Fine Art
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