Executive Administrative Assistant

• Apr 2021 - Present

Executive Administrative Assistant at M3N DESIGN + ARCHITECTURE Executive Administrative Assistant at M3N DESIGN + ARCHITECTURE

Project Coordinator/Document Control/secretary

• Sep 2019 - Apr 2021

Secretary/Document Cotroller/Technical Clerk/ QC Assistant

• Jan 2013 - Apr 2021

PROFESSIONAL SUMMARY: ARABIAN BEMCO CONTRACTING CO . Total Experience 03+ years CURRENT PROJECTS: QURAYYAH COMBINED CYCLE POWER PLANT PHASE –II OF 4,600MW AT QURAYYAH, Kingdom of Saudi Arabia (KSA). • Currently employed with “ARABIAN BEMCO CONTRACTING CO.” as a Document Controller. CURRENT RESPONSIBILITIES:  Preparing of all internal & external RFI Documentation, Collection of all applicable Document. Filling & tagging of ECC/CCC Packages.  Update Records RFI’s, NCR, Punch List, NDT Reports.  Preparing Draft Letters, Regarding QA/QC department, reply of Client.  Preparing the record of Man power of QA/QC Department  Co-ordinate with Sub-Contractor for Quality Control Documentation.  COMPLETE ENTRY OF EXTERNAL RFI’S FOR ALL DECIPLINS ON DAILY BASIS.  SCHEDUAL MAKING OF ALL DECIPLINS AND MAINTAINING ON DAILY BASIS.  ALL EXTERNAL LOGS MAINTAINTING OF ALL DECIPLINS ON DAILY BASIS.  RECEIVING OF EXTERNAL RFI’S FROM SEC.  SENDING OF DAILY EXTERNAL RFI,S SCEDUAL TO ALL OVER QURAIYAH CONCERNING ENGINEERS AND QC INSPECTORS.  COLLECTION OF PACKAGES RELATED TO THE RFI’S FROM SEC.  UPDATING OF TOTAL EXTERNAL LOGS.  Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.  Input document data into the standard registers ensuring that the information is accurate and up to date  Generate the various document control reports as required.  Typing of site documents, and follow up of all the site needs  Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable  Maintain updated records of all approved documents and drawings and their distribution clearly  Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.  Maintain the files and control logs as required by the project. Show less

Project Coordinator/Document Control/secretary

• Sep 2019 - Sep 2019

Document Controller

• Jun 2018 - Sep 2019

Document controller/Data entry Operator

• Nov 2007 - Aug 2012

MULTI TASK JOB WAS THERE MANAGENING OF EBAY & PAPAL ACCOUNTS, COMPLETE SELLING. DATA ENTRY ANR SOME RESPONSBILITES AS A DOCUMENT CONTROLLER AS MENTIONED BELOW: 1. Preparing of all internal & external RFI Documentation, Collection of all applicable Document. Filling & tagging of ECC/CCC Packages. 2. Update Records RFI’s, NCR, Punch List, NDT Reports. 3. Preparing Draft Letters, Regarding QA/QC department, reply of Client. 4. Preparing the record of Man power of QA/QC Department 5. Co-ordinate with Sub-Contractor for Quality Control Documentation. 6. COMPLETE ENTRY OF EXTERNAL RFI’S FOR ALL DECIPLINS ON DAILY BASIS. 7. SCHEDUAL MAKING OF ALL DECIPLINS AND MAINTAINING ON DAILY BASIS. 8. ALL EXTERNAL LOGS MAINTAINTING OF ALL DECIPLINS ON DAILY BASIS. 9. RECEIVING OF EXTERNAL RFI’S FROM SEC. 10. SENDING OF DAILY EXTERNAL RFI,S SCEDUAL TO ALL OVER QURAIYAH CONCERNING ENGINEERS AND QC INSPECTORS. 11. COLLECTION OF PACKAGES RELATED TO THE RFI’S FROM SEC. 12. UPDATING OF TOTAL EXTERNAL LOGS. Show less

Secretary/Document Cotroller/Technical Clerk/ QC Assistant

• Mar 2008 - Jan 2009

• Responsible for Coordinating with all departments of the company in order to assure that all documents are kept in the right place and in the right department files archive. • Preparing the presentations for the monthly and weekly meetings. • Receipt and dispatch of all incoming and outgoing mails from all delegates and client. • Taking care of Incoming & Outgoing correspondence and transmittals • Scanning of Documents for Records. • Assisting to Administrator for employee details, time sheet &other official documents • Maintain the all records of the employee’s background verification. • Maintain the all records of the courier. • Maintain the all records of the payment voucher & invoice. • Preparing of Time Sheets & Leave Requests. • To prepare the memo & circular. • Supporting all Section Heads in clerical activities like preparing Minutes of Meetings, printing, coping, scanning and distribution of related documents. Show less