Experience

Ithara Group

• United Arab Emirates
• Construction
• 1 - 100 Employee

• Document Controller cum Contracts Coordinator

  • Apr 2019 - Present

   Review LPO, Letter of Award and Subcontract Agreement and assess response appropriate and substantial to align provisions limited to the agreed and accepted scope of works. Assist in providing appropriate pricing and civil works calculation to Key Account Managers within the limits of scope.  Coordinates with the Procurement department in terms of local goods pricing and prepares the needed analysis to submit for final approval.  Manage and assess received RFQ’s / RFP’s and use CRM/Odoo system to ensure leads are allocated, attended, and monitored accordingly.  Prepare Pre-Qualification submittals as part of the engineering submittal documentation to obtain supplier / vendor approval.  Prepares report on lead status to identify the progress of the RFQ/RFP’s and monitor proposal pipelines.  Manage supplier/vendor portal such as Oracle, Oracle fusion, Jagger1 and SAP Ariba to ensure that bids are responded to and expressly participated.  Assess enquiries received and delegate Client requirements to respective Key Account Manager(s) to attend and coordinate accordingly.  Prepares Engineering Submittals including but not limited to Inspection Request, MSRA and Technical / Material submittal for proposed items including material compliance statement in accordance with BS EN Standards and submit the same using diverse EDMS & ERP system such as Aconex, One Drive, Jagger, and Oracle fusion.  Coordinates with Operations team for the estimated work schedule and assist Operations Project Manager in preparing Work Schedule using MS Projects. Attends technical clarifications and address product compliance together with Site Technical Team. Review and address commented material submittal and prepare feedback to obtain material approval.  Manage and maintain all technical registry to keep track of the status of all engineering submittals such as but not limited to Material & Sample submittal, Shop and As Built Drawings, Inspection Request and Close Out documents. Show less



Khalifa Al Fahad Contracting co.

• United Arab Emirates
• Construction
• 1 - 100 Employee

• SR. DOCUMENT CONTROLLER AND ASSISTANT TO THE MANAGING DIRECTOR

  • Dec 2013 - Mar 2019

  Document Control responsibilities:  Facilitate Tender process. Receives, records, and expedites measures for its acceptance or non-acceptance to participate.  Oversee and coordinate with all other document controllers to ensure activities and records at central and site offices are parallel.  Assist tender and projects department in coordinating RFI’s to obtain essential information to proceed with the stages of bidding / construction.  Administer job on hand projects’ engineering submittals in accordance with the agreed work program and ensure obtaining approval is in accordance with the Construction timetable.  Prepares report for the progress of Documents submitted (Engineering Submittals, RFI’s, IR’s, etc.) to assess the status of escalated information and address gaps of timely data response.  Maintain Files of all projects. Ensure that all documents related to the project(s) are kept in soft and hard copies. Ensure that records and registers are up to date according to its relevant revisions to prevent unintended usage of obsolete documents.  Performs site visit from time to time to ensure that documentation and record keeping are maintained, and process control are enforced accordingly. HR & Administration Duties:  Act as the Deputy MR for IMS system of the company and Lead Auditor. Ensure that processes are adhered to for the systems continual improvement.  Working closely with HR department to establish company policies, rules, and regulations to determine acceptable behavior and guidelines for best practice in the workplace.  Maintains the Managing Directors calendar; coordinates, arranges, and confirms meetings. Show less



Silver Wing Travels LLC.

• Deira

• Contracts Administrator

  • Aug 2010 - Nov 2013

  Responsible in handling and overseeing backend inventory for the hotel online reservation system. In charge in the website management in line to hotel bookings, updating live accommodation rates. Reviews all Rate Contacts such as but not limited to local hotels Tour Operator / DMC rates agreement, third party contract agreement related to API connectivity. Manages system updates and live inventory rates procedure, ensure that online availability are accurately updated and uploaded. Coordinate with IT developers and troubleshoot system to ensure that front end and inventory management system performs and produces result accurately. Negotiate for all local hotels Tour Operator or DMC contracts bound for renewal and ensure rate parity against leading competitors are within a manageable difference. Arrange and attends meetings with hotels sales manager in lieu to the acquisition of new property contracts. Facilitate office administration, preparing business correspondence such as but not limited to memorandum, letter of request, and other correspondence relevant to government (for visa) and hotel requirements. Maintains proper documentation with all contracts, other business transactions and correspondences. Show less



GCG Enterprise Solutions

• United Arab Emirates
• IT Services and IT Consulting
• 100 - 200 Employee

• HR ASSISTANT / MR FOR QUALITY / DOCUMENT CONTROL CUSTODIAN FOR QMS 9001:2000

  • Jul 2007 - Feb 2009

   Appointed MRQ (Management Representative for Quality) for QMS compliance of the company.  Appointed Internal Quality Auditor for QMS compliance of the company.  Administer internal audit, document control and review current revisions applicable for quality management system implementation.  Performs airline booking for employees who will avail annual leave and other business trips. Ensures travel will be in accordance and in order.  Performs hotel bookings for guest and other functions such as seminars & trainings.  Administrate Master Action Form for payroll purposes.  Facilitate in the monitoring of Annual Leave plan of all the employees. Ensures the eligibility to avail their annual leave benefits as well as their travel benefits.  Prepares various business correspondences such as but not limited to Salary Certificates, Salary Transfer Letters, No Objection Certificate/Letter, Office Directives and etc.  Facilitate in the preparation of company’s offer letters and contracts for newly hired employees.  In Charge, maintains and ensure that 201 files or Personal Files of all employees are intact and in accordance.  Maintains and facilitates the employees’ data base that contains records of passport, visa & labor card expiration.  Monitors and performs Monthly Probationary progress report for employees under probation, and prepares the confirmation of their probation.  In charge in the administration of clearances for employees leaving the company. Show less



Foremost Farms Inc.

• Philippines

• HR Generalist

  • May 2003 - Jun 2007

   Document Control Custodian (DCC) of the ISO 9001:2000 Quality Management System compliance of the company.  Appointed Internal Auditor of the ISO 9001:2000 Quality Management System compliance of the company.  Administer pre-qualifying exams and conduct initial screening (i.e. Interview) to those short-listed applicants.  Responsible in arranging succeeding interviews, as well as preparation of Appointment or Employment Contract for Qualified Applicants.  Provides assistance in the accomplishment of those newly hired primary employment requisites such as but are not limited to procurement of their Tax Identification Number (for Internal Revenue purposes) and PAG-IBIG & PhilHealth Memberships.  Facilitate proper orientation of newly hired personnel regarding the company¡¦s history and its existing policies.  Takes and prepares Minutes of the Meeting of Labor Management Conference (LMC), Collective Bargaining Agreement as well as the Management Committee Meeting.  Responsible in preparing necessary post-employment requirements & documents for employee benefits processing.  Prepares various business correspondence such as but not limited to Letters of Appointment, Transfers, Regular Status notice & other post-employment notices.  Conducts various research and studies from time to time as per superiors’ instruction.  Monitors and prepares monthly reports such as Overtime, Tardiness & Punctuality and Attendance Reports.  Facilitate company yearly held events such as sports festive, excursions and other company functions. Show less