Experience

Forum Group Dubai

• United Arab Emirates
• Real Estate
• 1 - 100 Employee

• Document Controller

  • Oct 2016 - Present

  * Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. * Ensure all documentation is controlled in accordance with the company's procedures for document control. * Responsible for advising when responses to correspondence from any interested parties. * Organize the project archive, receive, register, distribute, file both in soft and paper copies * Back Up and archive all correspondence, drawings and any other project documents. * Prepare/assist in the preparation of letter's, MOM and other outgoing documents. * Reviews completeness of documentation and prepares document transmittal's. Show less



Hill International, Inc.

• United States
• Construction
• 700 & Above Employee

• Document Controller

  • Sep 2015 - Sep 2016

  • Tracking the pending documents through periodic reporting cycle(s) • Notifying the involved party for tracking appropriate action on the pending documents • Manual follow up with the Client’s internal team to check progress for all pending documents; • Coordinating with courier companies, under guidance from the Office Manager, for shipments and deliveries to and from the onshore office; • Update corporate listing & telephone directories; • Assisting Hill HR/Mobilization Team with scanning and uploading documents when required; • Coordinate with Hill HR Administrator for employees requirements (bank letters, employee paperwork, etc.); • Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring the managers' attention; • Collates, organizes, distributes for action and information, and files all project documents and correspondence to the appropriate hardcopy or file copy format. • Practice and adhere to the Client’s total requirements for documents control according to either standardized or bespoke customized project document control programs. This includes web-based portals, database management. • Performs other administrative assignments as required using applicable automation systems/software. Must have thorough working proficiencies with all Microsoft Office Suite of software • Maintains the works place in a tidy and presentable manner; • Coordinates with other Hill operations for any incoming or outgoing documents; • Ensures all email enquiries are responded with clear and accurate responses; • Any other administrative duties as required by the Internal Office Team; • Tracking the pending documents through weekly progress reports Show less



Al Mansouri 3B LLC

• 1 - 100 Employee

• Document Controller

  • May 2014 - Aug 2015

  • Responsible for online submission and file management with Aconex System. • General maintenance with regard to filing/storing and ultimately archiving of correspondence, specifications, drawings and programs; for quick and easy retrieval of original documentation. • Prepares, key in and proofreads correspondence, invoices, reports, memos and letters using computer. Making sure that appropriate references were used based on document control procedure. • Receives and register all incoming documents, letters, faxes and stamps received according to site office procedures which includes reproduce all acted documents for document control like Material/Shop Drawing Submittal, Inspection Request, Request for Information, Daily Report, Method Statement, Field Observation Notice, correspondence and others. • Checking that all incoming documentation is date stamped, a log number allocated to them and that the Project Manager has seen them. Show less



Be Sport

• France
• Technology, Information and Internet
• 1 - 100 Employee

• Administration Assistant

  • May 2008 - May 2014

  • provide general administrative and clerical support including mailing, scanning, faxing and copying to management • maintain electronic and hard copy filing system • Assist warehousemen for receiveing/checking new stocks coming from local and international supplier's • Assist in resolving any administrative problems • run company’s errands to post office and office supply store • answer calls from customers regarding their inquiries • Preparing and sending LPO to local and international suppliers • prepare and modify documents including correspondence, reports, drafts, memos and emails • schedule and coordinate meetings, appointments and travel arrangements for Managers • Responsible for monthly inventory (Store, Warehouse) • Responsible for sending queries for new potential supplier (local and International) • Maintain contact lists (Local & International supplier) • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Book travel arrangements • Submit and reconcile expense reports (Petty Cash) • Perform other task that may be assigned by the management from time to time Show less



Al Fanar General Contracting

• United Arab Emirates
• 1 - 100 Employee

• Document Controller cum Secretary

  • Nov 2007 - May 2008

  • Preparing quotations of design, supply, installations and commissioning of liquefied Petroleum Gas and Liquefied Natural Gas Systems • Receiving all incoming phone calls, faxes, emails and post mail and distributing them to concerned managers and departments • Responsible for preparing Liquefied Petroleum Gas and Liquefied Natural Gas material submittal for main contractor and consultant approval • Preparing and sending LPG/LNG material price inquiries from local and international suppliers • Preparing and sending LPO to local and international suppliers • In charge for ordering all the required materials for the entire project • Responsible for various documents (conditions of agreement, technical correspondences & submittals, and non-technical correspondences to various Consultants, Contractors, and other Agencies/Companies) • Responsible for uploading, downloading & distribution of all documentation for various projects. • Assists MEP Manager and Administration Team in various documentation • Assists all Engineers in various documentation • Prepares the formats for project documentation requirements • Maintains an organized filing system Show less