Experience

Al Rawabit International

• United Arab Emirates
• Human Resources Services
• 1 - 100 Employee

• Human Resources Generalist & Personal Assistant to COO

  • Jun 2022 - Sep 2023

  • Kept records of employees up-to-date and accurate, guaranteeing that they met all legal standards and supplied timely data for HR decision-making. • Participated in departure interviews, examined data, and provided suggestions for enhancing the company. • Managing onboarding and offboarding for our Multinational clients (ADNOC, ADEK, Etihad Rail etc.) • Preparing Letters such as Salary certificates, Salary Transfer Letter, Employment Letter, Experience Letter and NOC. • Focal… Show more • Kept records of employees up-to-date and accurate, guaranteeing that they met all legal standards and supplied timely data for HR decision-making. • Participated in departure interviews, examined data, and provided suggestions for enhancing the company. • Managing onboarding and offboarding for our Multinational clients (ADNOC, ADEK, Etihad Rail etc.) • Preparing Letters such as Salary certificates, Salary Transfer Letter, Employment Letter, Experience Letter and NOC. • Focal Point for Employee Verification. • Manage COO's calendar, including scheduling meetings and appointments, and making travel arrangements. • Screen phone calls and emails and respond to inquiries on behalf of the COO. • Provided administrative support to the COO and other executives, including scheduling meetings and managing calendars. • Assisted with planning and coordinating company events. • Managed inventory of office supplies and placed orders as needed. • Maintain strict confidentiality and discretion in handling sensitive information. • Managing employee records and benefits, including payroll, health insurance. • Preparing job descriptions, posting openings, and interviewing candidates for positions within the company • Application of Insurance Card for employees through Daman Portal. • Instrumental in applying COC form Insurance Provider • Creating profile ID and Optima Card though seats. • Keep track of expired documents and arrange the needful when expired. • Preparing quotation and Purchase order for clients through Xero App. • Arranging flights, Accommodation, transportation, events, visas (Visit, Employment & Mission Visa), etc. • Arranging employees for Visa Medical, Tarweed and Biometric. • Preparing LOA for CNIA Pass, handling leave records for employees and database/ documents of employees. • Assist in preparing Unpaid salary annexure. • Assist in preparing Employees MOL cancellation. • Handling leaves records and database/ documents of employees. Show less • Kept records of employees up-to-date and accurate, guaranteeing that they met all legal standards and supplied timely data for HR decision-making. • Participated in departure interviews, examined data, and provided suggestions for enhancing the company. • Managing onboarding and offboarding for our Multinational clients (ADNOC, ADEK, Etihad Rail etc.) • Preparing Letters such as Salary certificates, Salary Transfer Letter, Employment Letter, Experience Letter and NOC. • Focal… Show more • Kept records of employees up-to-date and accurate, guaranteeing that they met all legal standards and supplied timely data for HR decision-making. • Participated in departure interviews, examined data, and provided suggestions for enhancing the company. • Managing onboarding and offboarding for our Multinational clients (ADNOC, ADEK, Etihad Rail etc.) • Preparing Letters such as Salary certificates, Salary Transfer Letter, Employment Letter, Experience Letter and NOC. • Focal Point for Employee Verification. • Manage COO's calendar, including scheduling meetings and appointments, and making travel arrangements. • Screen phone calls and emails and respond to inquiries on behalf of the COO. • Provided administrative support to the COO and other executives, including scheduling meetings and managing calendars. • Assisted with planning and coordinating company events. • Managed inventory of office supplies and placed orders as needed. • Maintain strict confidentiality and discretion in handling sensitive information. • Managing employee records and benefits, including payroll, health insurance. • Preparing job descriptions, posting openings, and interviewing candidates for positions within the company • Application of Insurance Card for employees through Daman Portal. • Instrumental in applying COC form Insurance Provider • Creating profile ID and Optima Card though seats. • Keep track of expired documents and arrange the needful when expired. • Preparing quotation and Purchase order for clients through Xero App. • Arranging flights, Accommodation, transportation, events, visas (Visit, Employment & Mission Visa), etc. • Arranging employees for Visa Medical, Tarweed and Biometric. • Preparing LOA for CNIA Pass, handling leave records for employees and database/ documents of employees. • Assist in preparing Unpaid salary annexure. • Assist in preparing Employees MOL cancellation. • Handling leaves records and database/ documents of employees. Show less



AlRawabit International LLC Seconded to ADEK (Department of Education and Knowledge)

• Personal Assistant to COO cum Project & Manager

  • Mar 2021 - Jun 2022

  • Maintained president’s agenda, planned appointments, meetings, conferences, coordinated events and attended meetings. • Handled and prioritized all outgoing or incoming correspondence and hotel and travel arrangements for the President. • Represented the president by welcoming visitors, reviewing correspondence, arranging company dinners and other corporate functions, answering questions and meeting requests directed to the president. • Take accurate and comprehensive notes at… Show more • Maintained president’s agenda, planned appointments, meetings, conferences, coordinated events and attended meetings. • Handled and prioritized all outgoing or incoming correspondence and hotel and travel arrangements for the President. • Represented the president by welcoming visitors, reviewing correspondence, arranging company dinners and other corporate functions, answering questions and meeting requests directed to the president. • Take accurate and comprehensive notes at meetings • Provide administrative, logistical and project management coordination and support for the project. • Work with key stakeholder to ensure program is delivered on time, within scope and budget and develop a detailed project plan to track progress. • Maintain comprehensive project documentation, develop spreadsheets, report, and escalate to management as needed. • Prepared invoices, reports, memos, Timesheets, letters, financial statements. • Liaise and negotiate with customers and suppliers, develop business by gaining new contracts, analyzing logistical problems, and producing new solutions. • Participate in recruitment and training of logistics personnel and manage logistics personnel including supervision, scheduling, performance management, and more. • Work with key stakeholder to ensure program is delivered on time, within scope and budget and develop a detailed project plan to track progress. • Manage the relationship with the client and establish and maintain relationships with third parties/vendors. • Ensure HR compliance and support ADEK quality assurance deliverables. • Manage logs and registers • Liaise and negotiate with customers and suppliers, develop business by gaining new contracts, analyzing logistical problems, and producing new solutions. • Participate in recruitment and training of logistics personnel and manage logistics personnel including supervision, scheduling, performance management, and more. Show less • Maintained president’s agenda, planned appointments, meetings, conferences, coordinated events and attended meetings. • Handled and prioritized all outgoing or incoming correspondence and hotel and travel arrangements for the President. • Represented the president by welcoming visitors, reviewing correspondence, arranging company dinners and other corporate functions, answering questions and meeting requests directed to the president. • Take accurate and comprehensive notes at… Show more • Maintained president’s agenda, planned appointments, meetings, conferences, coordinated events and attended meetings. • Handled and prioritized all outgoing or incoming correspondence and hotel and travel arrangements for the President. • Represented the president by welcoming visitors, reviewing correspondence, arranging company dinners and other corporate functions, answering questions and meeting requests directed to the president. • Take accurate and comprehensive notes at meetings • Provide administrative, logistical and project management coordination and support for the project. • Work with key stakeholder to ensure program is delivered on time, within scope and budget and develop a detailed project plan to track progress. • Maintain comprehensive project documentation, develop spreadsheets, report, and escalate to management as needed. • Prepared invoices, reports, memos, Timesheets, letters, financial statements. • Liaise and negotiate with customers and suppliers, develop business by gaining new contracts, analyzing logistical problems, and producing new solutions. • Participate in recruitment and training of logistics personnel and manage logistics personnel including supervision, scheduling, performance management, and more. • Work with key stakeholder to ensure program is delivered on time, within scope and budget and develop a detailed project plan to track progress. • Manage the relationship with the client and establish and maintain relationships with third parties/vendors. • Ensure HR compliance and support ADEK quality assurance deliverables. • Manage logs and registers • Liaise and negotiate with customers and suppliers, develop business by gaining new contracts, analyzing logistical problems, and producing new solutions. • Participate in recruitment and training of logistics personnel and manage logistics personnel including supervision, scheduling, performance management, and more. Show less



TotalEnergies

• France
• Oil and Gas
• 700 & Above Employee

• Executive Assistant cum Technical Assistant to VP (Vice President)

  • Nov 2014 - Mar 2021

  • Facilitated communication and logistics for an international oil and gas company with nearly 200 employees (Onshore and offshore). • Maintained president’s agenda, planned appointments, meetings, conferences, coordinated events and attended meetings. • Handled and prioritized all outgoing or incoming correspondence and made hotel and travel arrangements for the President. • Contribute to ensuring that the organization meets all health and safety legislation objectives and that… Show more • Facilitated communication and logistics for an international oil and gas company with nearly 200 employees (Onshore and offshore). • Maintained president’s agenda, planned appointments, meetings, conferences, coordinated events and attended meetings. • Handled and prioritized all outgoing or incoming correspondence and made hotel and travel arrangements for the President. • Contribute to ensuring that the organization meets all health and safety legislation objectives and that appropriate risk mitigation/control measures are in place. • Organizing an archiving system by Labeling, sorting, and categorizing documents to retrieve documents upon request. • Utilizing storage software and applications for electronic filing. • Preparing HSE report on weekly basis. • Focal point for Emergency response team (ERCT) – HSE. • Represented the president by welcoming visitors, reviewing correspondence, arranging company dinners and other corporate functions, answering questions and meeting requests directed to the president. • Performed administrative responsibilities, ordered supplies, and maintained records management database systems. • Supervised clerical staff and arranged employee training by scheduling training or organizing training material. • Prepared invoices, reports, memos, Timesheets, letters, financial statements. • Liaised with both internal it teams and external IT contractors to ensure the prompt resolution of it issues. • Prepared a monthly KPI chart indicating actions complete, actions outstanding, actions due. Show less • Facilitated communication and logistics for an international oil and gas company with nearly 200 employees (Onshore and offshore). • Maintained president’s agenda, planned appointments, meetings, conferences, coordinated events and attended meetings. • Handled and prioritized all outgoing or incoming correspondence and made hotel and travel arrangements for the President. • Contribute to ensuring that the organization meets all health and safety legislation objectives and that… Show more • Facilitated communication and logistics for an international oil and gas company with nearly 200 employees (Onshore and offshore). • Maintained president’s agenda, planned appointments, meetings, conferences, coordinated events and attended meetings. • Handled and prioritized all outgoing or incoming correspondence and made hotel and travel arrangements for the President. • Contribute to ensuring that the organization meets all health and safety legislation objectives and that appropriate risk mitigation/control measures are in place. • Organizing an archiving system by Labeling, sorting, and categorizing documents to retrieve documents upon request. • Utilizing storage software and applications for electronic filing. • Preparing HSE report on weekly basis. • Focal point for Emergency response team (ERCT) – HSE. • Represented the president by welcoming visitors, reviewing correspondence, arranging company dinners and other corporate functions, answering questions and meeting requests directed to the president. • Performed administrative responsibilities, ordered supplies, and maintained records management database systems. • Supervised clerical staff and arranged employee training by scheduling training or organizing training material. • Prepared invoices, reports, memos, Timesheets, letters, financial statements. • Liaised with both internal it teams and external IT contractors to ensure the prompt resolution of it issues. • Prepared a monthly KPI chart indicating actions complete, actions outstanding, actions due. Show less



Luminary International Petroleum Services L.L.C

• Executive Secretary to VP (Vice President)

  • Oct 2013 - Nov 2014

  • Manage professional scheduling for the executive, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics. • Coordinated complex scheduling and extensive calendar and diary management. • Manage, coordinate, and arrange senior executives’ travel and travel-related activities both local and overseas, including hotel booking, transportation, and meal coordination • Maintained professionalism and confidentiality with all materials and… Show more • Manage professional scheduling for the executive, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics. • Coordinated complex scheduling and extensive calendar and diary management. • Manage, coordinate, and arrange senior executives’ travel and travel-related activities both local and overseas, including hotel booking, transportation, and meal coordination • Maintained professionalism and confidentiality with all materials and exercised discretion when interfacing with business. • Assisted with HR administration processes such as Payroll and hiring. • Processed LPOs for local purchases, maintained an organized filing system and handled the maintenance and contracts of office equipment. Show less • Manage professional scheduling for the executive, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics. • Coordinated complex scheduling and extensive calendar and diary management. • Manage, coordinate, and arrange senior executives’ travel and travel-related activities both local and overseas, including hotel booking, transportation, and meal coordination • Maintained professionalism and confidentiality with all materials and… Show more • Manage professional scheduling for the executive, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics. • Coordinated complex scheduling and extensive calendar and diary management. • Manage, coordinate, and arrange senior executives’ travel and travel-related activities both local and overseas, including hotel booking, transportation, and meal coordination • Maintained professionalism and confidentiality with all materials and exercised discretion when interfacing with business. • Assisted with HR administration processes such as Payroll and hiring. • Processed LPOs for local purchases, maintained an organized filing system and handled the maintenance and contracts of office equipment. Show less



Halliburton

• United States
• Oil and Gas
• 700 & Above Employee

• Admin Specialist Cum Technical Assistant to CEO

  • Nov 2011 - Jul 2012

  • Provided support to the PSL and Asset Management team, created quotations and sales Order through SAP and Material Requisition through SAP and Outlook. • Prepared and followed up on proposal / tenders and procured security pass and optima card. • Carried out all necessary administrative / Logistical support functions and handled Hotel Travel and Ticket booking arrangements. • Provided support to the PSL and Asset Management team, created quotations and sales Order through SAP and Material Requisition through SAP and Outlook. • Prepared and followed up on proposal / tenders and procured security pass and optima card. • Carried out all necessary administrative / Logistical support functions and handled Hotel Travel and Ticket booking arrangements.



ABS Consulting

• United States
• Business Consulting and Services
• 500 - 600 Employee

• Administration cum Technical Assistant to VP (Vice President)

  • Jan 2011 - Oct 2011

  • • Handled supervision of filing systems including maintenance of several logs, established and maintained project filing systems and managed correspondence and documents. • Prepared document required for visa, security pass, travel cards etc. and handled travel arrangements for the entity. • Prepared reports/invoices, purchase orders and followed up on proposal/tenders. • • Handled supervision of filing systems including maintenance of several logs, established and maintained project filing systems and managed correspondence and documents. • Prepared document required for visa, security pass, travel cards etc. and handled travel arrangements for the entity. • Prepared reports/invoices, purchase orders and followed up on proposal/tenders.



Prestige Real Estate Co.

• Secretary cum Administrative Assistant to General Manager

  • Apr 2006 - Dec 2010

  • • Performed secretarial and administrative tasks including reports, memos, letter drafting, email queries for the company. • Coordinated the schedule, appointments, and travel arrangements and handled all incoming/outgoing correspondence. • Composed reports, screened important emails and provided urgent response. • Attended telephone calls for assigned manager and took messages in absence and checked deadlines on incoming requests and put preliminary work in play. • • Performed secretarial and administrative tasks including reports, memos, letter drafting, email queries for the company. • Coordinated the schedule, appointments, and travel arrangements and handled all incoming/outgoing correspondence. • Composed reports, screened important emails and provided urgent response. • Attended telephone calls for assigned manager and took messages in absence and checked deadlines on incoming requests and put preliminary work in play.