Experience

Stellenbosch Business School

• South Africa
• Education Administration Programs
• 100 - 200 Employee

• Executive Assistant: Academic Support

  • Mar 2020 - Present

  • Provide support to 9+ executives: complex calendar management, coordinate travel and accommodation logistics, office administration and logistics management, coordinate teaching schedules • Project manager for the Gender, Work & Organization 2023 International Conference • Spearheaded project support for a cross-functional team of 10; executed quantitative analysis and data tracking of 500+ metrics • Automated mail merge process using Excel VBA, saving 20+ hours per week and improving team efficiency by 30% • Departmental and executive cost center management • Collating, processing and consolidating invoices, monitoring expenses against pre-determined budget and delivering reports • Act as liaison between executives and students, internal stakeholders and external stakeholders • Coordination of departmental events and meetings such as networking events, book launches, debate series, conferences • Implementation and management of student online booking system - an initiative now being utilized by other departments • Student Administration: input marks on Learning Hub, internal notices to students, annual and quarterly mark sheet reports • Project coordination for Research Chair, Centre Head and Programme Head(s) • Responsible for logistical arrangements for bi-monthly Academic Lunch Hour • Provide operational support to various departments (Career Leadership, Teaching and Learning Department, Safety Committee) • Compile and edit PowerPoint presentations for lectures • International and domestic travel coordination Show less



Stellenbosch University

• South Africa
• Higher Education
• 700 & Above Employee

• Executive Administrative Assistant (Logistics)

  • Apr 2017 - Mar 2020

  • Executive management support• Reception & telephonic support• Office Administration and minute taking• Assist with student and stakeholder enquiries• Departmental legal administration• Faculty source documentation – research, update and filing• Clinical Situational Analysis administration and liaison• SEMPER student accommodation bookings and updates• Logistics and departmental finance administration• Website updates and maintenance• Site inventory and procurement for student accommodation • Assist with overall student local and national rotation logistics (accommodation, transport and ICT)• Assist with budget compilation and maintain expenditure sheet for the year• Assist with vehicle bookings and transport coordination• Departmental social and networking event coordination• Shuttle driver roster compilation and Overtime payments Show less

• Data Capturer

  • May 2016 - Mar 2017

  • Office Administration and general tasks• Input of blood sample information to system• Quality assurance of samples and documentation• Maintain filing system of all sample documentation and archives



Bayteck Training Academy

• Johannesburg Area, South Africa

• Training Coordinator

  • Aug 2015 - Feb 2016

  • Reception and General Office Administration • Responsible for all training logistics • Compile monthly statistical report to executive management • Responsible for the administration related to all new installations of fire equipment and services • Coordinate daily driver schedules and issue job cards • Reception and General Office Administration • Responsible for all training logistics • Compile monthly statistical report to executive management • Responsible for the administration related to all new installations of fire equipment and services • Coordinate daily driver schedules and issue job cards



Miss Earth South Africa

• Johannesburg Area, South Africa

• Office Co-ordinator

  • Sep 2013 - May 2015

  • Executive complex diary management - professional and personal appointments • Office administration and frontline reception • International travel coordination • Database management • Assist with project research and coordination • Media liaison and client correspondence • Assist with securing of sponsors and partners, relationship management • Social and executive event planner and coordinator • Responsible for travel and accommodation arrangements for executives, pageant participants and staff • Assist with social media marketing • Coordination of environmental campaigns and community clean-ups • Assist with film production coordination and preparation • Responsible for general procurement and logistics • Logistics coordinator for interviews, conferences, photo shoots, road shows, TV and radio interviews, press briefings and other media engagements • Overall logistics management of all applicants, finalists, ambassadors from application phase to International Miss Earth pageant • Coordinate hosting of celebrities and government officials Show less



South African Police Services: Forensic Science Laboratory

• Plattekloof, Cape Town

• Administrative Clerk

  • Dec 2009 - Aug 2013

  • Assist with executive management office • Office Administration and minute taking • Liaison with different forensic units, court officials and investigating officers • Evidence receipt and data capturing • Maintain archives of confidential documentation • Data capturing of evidence reports and court feedback • Compilation of monthly case reports for management • Assist with Health and Safety compliance of laboratory • Assist with executive management office • Office Administration and minute taking • Liaison with different forensic units, court officials and investigating officers • Evidence receipt and data capturing • Maintain archives of confidential documentation • Data capturing of evidence reports and court feedback • Compilation of monthly case reports for management • Assist with Health and Safety compliance of laboratory



Dr NGW Le Breton

• Medical Receptionist

  • Feb 2007 - Nov 2009

  • Office administration and frontline reception • Diary management of doctors • Data capturing and patient invoicing • Petty cash / salary management • Liaison with locum doctors, medical aids and patients • Hospital and medical aid correspondence • Scheduling of patient appointments with external service providers • Assist doctor with in-surgery procedures • Liaison with emergency staff in emergencies • Procurement of medication and medical supplies • Assist with chronic medication orders Show less