Asset Management Assistant

• Oct 2021 - Present

• Responsible for preparing, obtaining approval, and distributing property management contracts for signature. • Assist in the completion of routine correspondence including mass mailings, violation letters, notices, d/b/a change letters, letter agreements, commission agreements, holdover letters, under canopy letters, etc. • Proofread documents for accuracy and identify/flag unapproved changes • Responsible for the distribution of fully executed leases and amendments (Includes issuing notice of executed document and updating electronic files) • Confirm receipt of executed documents • Provide and receive information concerning property management maintenance issues (roof leaks, utilities, security, etc.) utilizing software programs • Assist with entering, coding and processing budget info and project invoices • Prepare and distribute closing and recapture notices • Communicate with contractors regarding contractual services, scheduling, insurance requirements, and troubleshooting issues for various projects • Maintain control of files of matters in progress and follow up to ensure that required action items are complete • Coordinate calendars, call-in numbers, and attend meetings to furnish information and take notes Show less