Rosemary Anyonga

Senior Executive Secretary II at Jaramogi Oginga Odinga University of Science and Technology center for E-Learning
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Contact Information
us****@****om
(386) 825-5501
Location
Nairobi County, Kenya, KE
Languages
  • English Native or bilingual proficiency
  • Swahili Professional working proficiency

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Credentials

  • Certified Human Resource Professionals (1 & 2) (CHRP)
    Kenya Institute of Management
    Jan, 2018
    - Oct, 2024
  • Certified Public Secretaries (Part one) (CPS)
    Kenya Institute of Management
    Jan, 2014
    - Oct, 2024

Experience

  • Jaramogi Oginga Odinga University of Science and Technology center for E-Learning
    • Kenya
    • Higher Education
    • 1 - 100 Employee
    • Senior Executive Secretary II
      • 2014 - Present

      Office Support • Providing secretarial and administrative support to the Heads of Departments, i.e. (health dept & catering & accommodation) by providing reception services, scheduling appointments, meetings, and travel, filing work letters and other records • Procurement and inventory management of office supplies through the ERP system Public relations • Assisting the office by answering questions and providing information, locating desired information and materials, typing, collating, or assisting in test preparation, preparing and proofreading manuscripts, correspondence, and other material, making travel arrangements, and preparing expenses reports. Writing • Maintaining and Typing (duty Rota, leave schedule) data on all hostels janitor, Clinical Officers, and Nurses at the department. • Maintaining departmental records (50) and filling through ISO standard • Drafting of routine correspondence and ensuring a good flow of communication Organization • Maintaining confidentiality in the department by ensuring safe movements of documents through records. • Upkeeping of the Director’s diary by prioritizing work as per the schedules. Event planning/management • Bookings of Workshop and Conference/ Events /Meetings and all other logistics for the Workshop facilitator/trainer ensuring concerned officers are informed adequately (10-15 members) Show less

  • Maasai Mara University
    • Kenya
    • Higher Education
    • 1 - 100 Employee
    • Senior Secretary
      • Jan 2010 - Oct 2014

      Office Support • Procured office stationery by following strict procurement procedures or through the Procurement Department and storage/control of all the paper and other office items. • Dispatched all cheque payments and records. Public relations • Attended to all inquiries queries on fee payments/refunds/inquiries by providing an appropriate response in consultation with other departments • Handled all stakeholders, complaints, compliments/queries, such as Banks, Auditors, Ministry of Education, Suppliers/Creditors, etc. • Handled HR issues such as updating staff leave schedules/records or correspondences on updates of staff, e.g., internal transfers or deployment to other sections within the department. Organization • Management of University Management Cash float. (approximately Kshs.500, 000/=) for emergency use and accountability. Show less

  • Maseno University
    • Higher Education
    • 500 - 600 Employee
    • Secretary
      • Jan 2000 - Dec 2010

      Office Support • Set up and managed paper and electronic filing systems, managed incoming and outgoing mail, answered telephones, directed calls and took messages, and routed various documents throughout the office Public Relations • Advised/counseled members, dependents, and retirees on updates to the retirement benefits program Writing • Typed various correspondence, reports, and other written material from rough drafts, corrected copies, dictated notes and other source material, and completed forms in accordance with procedures and policies • Prepared minutes/circulations and documentation for Seminars/Workshop Organization • In charge of members, dependents, and retirees’ records. • In charge of the confidentiality document flow • Filled and retrieved all scheme members' and dependents' records Event planning/management • Organized Trustees' meetings, seminars, and workshops. • Handled travel arrangements and expense reports/meeting venues Show less

Education

  • St. Paul's University
    Bachelor of Arts - BA, Public Relations and Communication (Comm. Major)
  • Kenya Institute of Management
    Higher National Diploma, Public Relations/Image Management
  • Kenya Institute of Management
    Associate's degree, Business Management
  • Masinde Muliro University of Science and Technology
    Master's degree, Diplomacy and International Relations
    2020 -

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