Experience

Ayala Property Management Corporation (APMC)

• Philippines
• Real Estate
• 700 & Above Employee

• Executive Administrative Assistant

  • Nov 2021 - Present

  Providing general administrative support. Assisting Operational Tenants and Merchants. Answer and respond to phone calls and email and communicate messages and information, scheduling meetings and interviews. Directing client complaints or complex queries to relevant departments in timely manner. Building positive client relation by checking in regularly and following up on active process. Implementing strict compliance with Tenants, Merchants, Service Providers and Contractors by following the standard rules and regulation of Company's Policy. Maintaining client records and documenting processes. Filing and retrieving corporate records, documents and reports. Organize and prepare for meetings and events, including gathering documents and attending to meeting logistics. Creating Memos for Opex and Capex Project. Contacting Service Providers for Equipment's monthly Preventive Maintenance services. Ensuring all Equipment are in good condition. Contacting Contractors or Suppliers and preparing requirements and getting lowest quotation for submission to the procurement. Preparing RFP of all general and admin expenses and Liquidation timely. Preparing Contracts and Service Level Agreement for Agency Manpower and Contractors Services. Maintaining and Updating Financial Statement every week. Monitors all expense and prepares expense report on a monthly basis. Coordinating with the LGU's employee for submission of Permits. Preparing requirements for Permits (all recurring & Non-recurring). Handling Departments such as Housekeeping & Concierge and preparing reports, updates and concerns. Handling corporate events, organizing and hosting. Working beyond my work scope. Show less



Megaworld Corporation

• Philippines
• Real Estate
• 700 & Above Employee

• Executive Assistant

  • 2020 - Nov 2021

  Handling correspondence directed to Regional Manager. Assisting three properties. Preparing and collecting daily executive reports. Producing accurate reports and presentations every 1st Monday of the month. Making travel arrangements and detailed travel itineraries. Organizing meetings, interviews and booking meetings thru Calendar invite and room. Taking minutes and writing them up subsequently. Encodes and ensures correctness data. Maintaining the current filing and database system and looking for ways to improve current systems. Maintaining and updating Financial Statement daily. Show less



Ford Motor Company

• United States
• Motor Vehicle Manufacturing
• 700 & Above Employee

• Sales Administrative Assistant

  • Mar 2018 - Aug 2020

  Encoding units form POP to Incadea Inventory monitoring and updating releases from all branches Request Road User permit every month Secure the filling of the documents Invoicing Submission of VSI and VDR Demo units monitoring Preparation of JRF for release unit Encoding units form POP to Incadea Inventory monitoring and updating releases from all branches Request Road User permit every month Secure the filling of the documents Invoicing Submission of VSI and VDR Demo units monitoring Preparation of JRF for release unit



Filinvest

• Philippines
• Real Estate
• 300 - 400 Employee

• Administrative Assistant

  • Jun 2015 - Feb 2018

  Request budget for all sales activities per Selling and Marketing approved budget. Request payment of all general and admin expenses (e.g: utilities, security services, manpower Services) Request tripping / vehicle whenever needed. Monitors all expenses and prepares expense reports on a monthly basis. Liquidates all cash advances as per company policy. Coordinates to suppliers of all sales activities and ensures that everything is properly prepared and on time. Process and monitor agents and realty brokers’ commissions. Handles phone inquiries regarding project details and inventory availability. Monitors sales materials (fliers, banners, streamers ) request per realty group Monitors Marketing Support Fund per realty Checks and monitors contractor’s billing, time extension requests and completion status of on-going constructions of management group projects. Prepare and checks calendar of activities and updates sales bulletin Receives and checks delivery of sales materials. Prepares purchase request of project requirements and equipment’s / appliances. Show less