Experience

Al Ghurair Energy DMCC

• United Arab Emirates
• Oil and Gas
• 1 - 100 Employee

• Administrative Executive-Trading

  • Jun 2021 - Present

  As an Administrative Executive within the Energy & Tank It team, I am responsible for a wide range of functions to keep the business running smoothly including: • Provide executive-level support to the company's CEO, CFO, and Traders. Manage the end-to-end procurement process for non-trading items and Purchase Orders for Oil Trading and related services. • Managed the diary of the CEO, CFO, and Senior Management, arranged travel, accommodation, and processed business claims. • Maintained a positive image of the business by managing the office environment and visitors to the highest standards. • Managed the reception, performed clerical functions, maintained a filling system, and inventoried office and pantry supplies. • Contributed to the motivation of the team by creating and managing events/celebrations/competitions with the group. • Processed all purchase requests and purchase orders related to trading goods and service-related orders in the ERP system. • Assisted HR in scheduling interviews, on-boarding, and off-boarding employees. Show less



Millennial Beauty

• Dubai, United Arab Emirates

• Human Resources Specialist

  • Oct 2020 - May 2021

  Manage HR and Administration as well as the coordination of all the Business Units. • Introduced employee engagement, prepare training handouts, and conducted training for all employees. • Developed different HR and Admin forms such as Leave forms, RFP, RFQ, Appraisals, and others. • Managed all day-to-day HR administration tasks; ensuring that all employee and HR records are accurate and up to date. • In-charge of the end-to-end recruitment process. • Assisted with monthly payroll and resolving payment issues. • Prepared job offers emails and employment offer contracts. • Supported the development of performance review processes and reward schemes • Responsible for all annual leave and attendance records. • Provided induction to new staff and oversee probationary periods. Show less



Global Millennial Capital

• United States
• Venture Capital and Private Equity Principals
• 1 - 100 Employee

• Executive Secretary

  • Oct 2020 - May 2021

  Provide administrative and business support to the Managing Director and Board Members of the company. • Trusted confidante and daily life organizer, both personally and professionally. • Maintained demanding calendars for all senior executive teams, which includes arranging and coordinating all meetings, internally and externally, as well as teleconferences. • Created event e-invitations and monitored both live events and webcast RSVPs. • Scheduled the Board of Directors meetings and assisted with meeting materials and agendas. • Attended and recorded the minutes at all board of directors, management team, and agency committee meetings. • Coordinated with the Brand Partners in Brazil for sales planning, purchase order and sales strategy and implementation, and reports submission Show less



Al Ghurair Investment

• United Arab Emirates
• Investment Management
• 700 & Above Employee

• Executive Assistant

  • Jul 2015 - Aug 2020

  Provide administrative and personal support to the Chief Executive Officer and Senior Management of the company.• Managed the calendar with a focus on the proper allocation of the CEO and Senior Manager's availability.• Coordinated domestic and international travel arrangements, including booking airfare, hotel, and ground transportation.• Scheduled Board of Directors meetings in coordination with other secretaries, and prepared meeting agendas and materials for the members of the board of directors and executive team.• Transcribed the Minutes of the Meeting for monthly business meetings with top-level executives and scheduled and attended quarterly offsite visits across the company.• Maintained record-keeping of employees' original passports. • Prepared payment requisitions of added, deleted, and renewed medical insurance of 1000+ employees.• Used ERP to produce Purchase Requisitions, Goods Receipt Vouchers and to process travel expenses and reimbursements. Show less

• Department Secretary

  • Nov 2012 - Jun 2015

  Manage the reception and provide administrative support to 3 Vice Presidents in Operations and Plant Managers.• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.• Directed all incoming calls seeking information to internal personnel and departments.• Entered all purchase requisitions of Hexane and Fuel into the Oracle system and coordinated with the supplier to ensure delivery on time and in full and to optimize plant operations.• Managed data entry for 500+ monthly invoices and maintained accurate processing and verification.• Developed recordkeeping systems for 1000+ employees and maintained automated alerts for renewal of Occupational Health Card in compliance with the Ministry of Health. Show less



Emerald Construction Equipment LLC

• United Arab Emirates

• Secretary cum Accounts Assistant

  • Nov 2009 - Nov 2012

  Assist the Owner, Managing Director and the Sales Executives. • Provided admin support while maintaining confidentiality. • Optimized organizational systems for payment collections, Accounts Payables and Receivables (AP/AR), online banking, deposits, withdrawals, and accounting reports/bookkeeping. • Performed data entry using Microsoft Excel to record sales, call notes, customer inquiries and complaints, and sales invoices. Maintained the accuracy of sales reports, sales incentives reports, timesheets, and other records. • Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions. • Used Microsoft Word to provide quotations and pricing information to customers. • Prepared monthly payroll, and accurately calculated deductions for 10 employees. Show less