Rizwan Shafiq
Financial Oversight Specialist at Deutsche Bank AG, Frankfurt Branch- Claim this Profile
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Bio
Credentials
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Foundation Certificate in Software Testing
BCS The Chartered Institute of IT -
ISEB Programme & Project Office Support Foundation Certificate
THE BRITISH COMPUTER SOCIETY -
Scaled Agile Framework: SAFe 4 Certified Agilist
Scaled Agile, Inc.
Experience
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Deutsche Bank AG, Frankfurt Branch
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Germany
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Banking
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1 - 100 Employee
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Financial Oversight Specialist
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Jun 2021 - Present
Financial Oversight Specialist at Deutsche Bank Financial Oversight Specialist at Deutsche Bank
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VTB
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Russian Federation
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Banking
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700 & Above Employee
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Operations PMO and Reporting Analyst
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Sep 2020 - Dec 2020
Worked in the Project Management and Finance Control function of the IT department. Main responsibilities included analysing, validating and presenting project and departmental data. Responsible for the design, development and validation of MIS reports and statistics from a variety of systems, both for management and to assist the department carry out their daily tasks.• Management, collation and analysis of Steerco reporting for the management board• Risk Management: raising, controlling and closing of operational, project and audit-related risks, audit recommendations. Risk reporting.• Audit management: Assisting with the coordination and closing of audit recommendations and risks.• Project stats reporting: Reporting on project progression, milestones, budget vs actuals and forecast, risks and issues. Facilitated project meetings, minute-taking & updating actions• Assisted with weekly CAB (Change Board)• Document management on SharePoint: ensuring documents are kept up-to-date, monthly reporting on the completion of documents , coordinating the updating of documentation• Staff reporting: Contractor and permanent staff demand management and reporting• Incident Reporting: Severity 1-4, Root cause analysis, managing incident-related risks, Calculating Key Risk Indicators (KRIs) for the Major risks.• Took part in Business Continuity Management (BCM) activities such as Data Recovery project and Covid BCM staff rotation reporting.• Created framework for the EU regulations such as DORA (Digital Operational Resilience Act) to ensure that all the requirements are captured and implemented successfully.
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SSE plc
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United Kingdom
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Utilities
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700 & Above Employee
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Portfolio Finance Analyst
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Oct 2019 - Jan 2020
Worked in the finance department of the IT Portfolio office.A part of the company was spilt into a separate business. Managed the related finances and governance of the split taking into consideration the associated privacy requirements. • Provided a professional finance function within the IT Portfolio Office to ensure the timely provision of project funding end effective financial control.• Worked with Harmony Financial system. Provided financial status reports to the PMs to maintain financial controls enabling Project Cost Accounting for the portfolio including spend against budget, forecast spend and cost variance analysis.• Managed the Accrual process to ensure that expenses are recorded when a transaction occurs• Provided financial management support for projects within the IT change portfolio, including budget development and monitoring, purchase order requisition and fulfilment, and reconciliation of projects and their close out.• Ensured projects are managing their finances in line with the Transformational Change Governance Framework.• Provided support and guidance to project managers in tracking their budgets.• Monitored compliance with portfolio reporting / financial standards and intervened when this deviates or slips.• Review funding requests to ensure they remain within approved project budgets.• Participated in project review meetings to highlight finance related matters.
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Places for People
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United Kingdom
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Real Estate
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700 & Above Employee
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Program Management Office Lead
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Feb 2019 - Aug 2019
Setup a PMO for a business transformation programme to enable a single solution operating model for different property management companies, harmonising a change in working culture and behaviour.• Created project documentations, methodologies, tools, processes and procedures, and templates for:PID, RAID management ,Reporting, Change control (scope, costs, schedule, benefits) incl. forms for capturing CR and impact assessment, New starter induction pack for employee onboarding, Communication, Project document management and storage for SharePoint, Governance around MS Teams implementation etc.• Implemented Quality assurance and coached team members in adopting Quality control principles• Supported the management of programme budget: Reporting of Actuals (and Accruals), Forecast to complete, Forecast at completion and budget management in spreadsheet. Managed benefits realisation. • Setup up the governance structure and supported programme reporting • Ensured that the programme and projects produced the required deliverables to the strict governance and control standards of quality.• Managed the RAID log to ensure quality, review and facilitated updates to the RAID Log. • Managed change request approval process. Collated results of impact analysis (in terms of man-days and cost) from different teams. Advised the management on the total cost of the solution and the time frame. • Taken part in project review meetings to analyse and document project successes and difficulties in terms of cost, time, scope/quality, and documented lessons learned and any future actions.• Set up SharePoint site structure, MS Teams and related document management process
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EE
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United Kingdom
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Telecommunications
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700 & Above Employee
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Programme Finance Controller
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May 2018 - Nov 2018
The role comprised of working as Programme Finance Controller reporting to the Programme Director, providing assurance, governance, management information and report delivery for three separate programmes.• Defined financial reporting requirements to satisfy programme decision-making needs. This involved working closely with stakeholders from across all areas of the programme to setup the finance control capability from scratch• Worked with SAP module to raise POs, receipting POs and used SAP reports (using various SAP enquiry codes) to assist various needs of the programme• Chaired the forum for approving the Purchase Orders and the budget related to the POs• Analysed financial reports issued by the Finance team to check the financial status of the project, specifically:o CAPEX/OPEX actuals/accruals against the project codes o POs/SOWs accrual/receipt/actuals statuso escalating any issues to the relevant stakeholders• Tracked the actuals/ accruals and aligned them with the forecast and reported progress and any variances (Actual vs Forecast). Querying any over/underspend and presenting outcomes to the Project/Programme manager• Updated forecast. Reviewed the forecast with the relevant Project Managers followed by presentations to the Project Managers and Programme managers for their approval and any queries answered.• Collected, consolidated, verified, and issued different reports to the management/stakeholders e.g. Budget vs actuals & forecast to complete (Budget <= Actuals + forecast to complete), Actuals vs forecast report and explanation for any under/overspend• Answered queries from different stakeholders • Issued the updated cost plan (Estimate to Complete) to the finance department once the updated forecast is finalised and approved • Reviewed budget/forecast regularly with the project/programme management and the finance department to ensure that the budget does not go over the set amount.
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Liberty Global
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United Kingdom
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Telecommunications
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700 & Above Employee
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Senior Programme Management Officer for the Catalyst Programme within B2B
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Feb 2016 - Mar 2018
Liberty Global is the world’s largest international TV and broadband company with operations in more than 30 countries across Europe (under the consumer brands Virgin Media, Ziggo, Unitymedia, Telenet and UPC), Latin America and the Caribbean. The role comprised providing E2E PMO services for the CRM Project delivering an IT solution targeting the Small and Medium Enterprise (SME). Working closely with the project teams and the organisation at all levels, to support the successful delivery of the programme run according to the Scrum & SAFe methodology.• Performed PMO duties including developing & delivering regular, high quality and appropriate Status Reports and MI for inclusion in Executive & Steering Committees and board packs and for ad-hoc requirements.• Managed, identified and monitored risks and issues ensuring standards were adopted for their effective management including RAID logs.• Lead, monitored and maintained the effective change control mechanisms for projects.• Proactively managed project Cost Plan, through accurate forecasting and review of monthly spend as well as Financial Reporting etc. • Used CA Clarity for project charter, R&Is, gating, Weekly status report, R&Is and CRs, Resource management and finance including the cost plans.• Managed the contracts of temporary labour using an online collaboration platform 3SS (3 Story Software) and on boarding/ off boarding of the staff .• Used oracle reports to manage the E2E lifecycle of POs from start till the closure ensuring that the PO was properly closed and any unused amount was returned to the project. • Resource management ensuring resource plans were maintained & resource gaps escalated to the Project Office and/or project/Programme Manager.• Supported the mgmt of programme budget (CAPEX/OPEX),forecast,Actuals etc• Gate stage management• Basic level administration mgmt of JIRA, Wiki (Confluence) & Sharepoint.• Stakeholder mgmt
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TNT
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Information Technology & Services
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Programme Analyst
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Nov 2014 - Sep 2015
I have been involved in the successful delivery and implementation TNT’s ecommerce programme, which involved a complete re-design and deployment of the different components of tnt.com website to 127 Countries. Planning & Reporting• Planning the project in clarity based on Waterfall life cycle and Agile methodology. Baselining the project after agreement from all the stakeholders and raising change requests if the new baseline is required. • Gate stage management: Manged the delivery of the deliverables, Producing reports and representing the PM at the stage gate overview board.• Maintenance of intermediate project plans in MS Project and Open Workbench• Produced programme reports and dashboards that provide a consolidated view of all project from all the internal and external stakeholders, their status and programme level management information for distribution to senior stakeholders. This included collation, analysis and production of management information using excel and Clarity PPM.Finance and Resource Management• Tracked the allocation of resources to allow Programme Manager to understand availability• Management of the stake holder and 3rd party resources including on-boarding, contract management, planning and forecasting and contract extension/closure • Supported the management of programme budget: Reporting of Actuals, Forecast to complete, Forecast at completion and Budget Management in spreadsheet, Clarity and iNexus• Used clarity to monitor project plans, budgets and expenditures.Risk and Issue Management• Management of Assumptions risks, issues and Management of Dependency between the tasks and PMO processes and Governance• Experience of implementing & embedding new PMO processes. Develop and update the processes with consideration of stakeholders to ensure continued improvement.• Support the overall project governance process- & governance model for effective decision making.PMO processes and Governance
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Capgemini
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India
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Information Services
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1 - 100 Employee
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Project Analyst (ASPIRE Account- Delivering IT services to Her Majesty’s Revenue & Customs)
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Oct 2003 - Sep 2014
Programme and Project Planning• Created, updated and maintained project plans using Open Workbench and & MS Project in co-operation with the Projects Manager. Produced customised milestone reports and advised on resource requirements. Allocated and assigned resources for time booking purposes. • Setup Product Breakdown Structure, Work breakdown, assigned resources to the tasks, scheduled the tasks & critical path structures.Finance Support and Analysis & Management Information (MI) Reporting• Monthly forecasting the mandays in Clarity and reporting the progress and any variance against the forecast (Actual vs Forecast) and budget.• Tracked resource usage against plan to aid resource & cost management. • Produced weekly and monthly Management Information (MI) reports on project progress, Common six months variance, Financials and resource utilisation for the senior management.Change Management• As a change manager of my projects, I managed the whole change request approval process. Collated results of impact analysis (in terms of man-days & cost) from different teams (e.g. Development and testing etc.) using the online based Change Management Tool (CMT). Advised the customer on the total cost of the solution. • Attended Change Advisory Board (CAB) and provided updates to senior management about the status of change requests.Risk and Issue Management • Created, updated, analysed and managed Risks & Issues in Clarity in co-operation with the risk owner. Weekly/Monthly Progress Meetings/ Communication Management• Taken part in Project Review meetings to analyse and document project successes and difficulties in terms of cost, time, scope/quality, and document lesson learned and any future actions.• Collated weekly status reports for multiple work streams on a weekly basisProcess & Procedure Support and Implementation• Advised project managers on best project management practice using Software Development Lifecycles (SDLC) such as Waterfall & Agile.
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EDS
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Brazil
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Commercial and Industrial Machinery Maintenance
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1 - 100 Employee
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Project Planner (EDS Netherlands (working onDow Chemical Account)
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Aug 2001 - Sep 2003
This was an infrastructure project implementing VoIP solution. I assisted PMs in managing their Microsoft project plans and Milestones management.*Assisted in setting up and maintenance of project level MSP. Made key amendments and updated the MS Project Plan per individual project. *Identified tasks which must be completed on time for the whole project to be completed with the help of Critical Path Analysis and managed these tasks.*Tracked performance of projects with the help of Earned Value Analysis. Integrated cost, schedule and scope in order to forecast future performance and project completion dates.*Monitor resource usage and compared with baseline estimates for each project, advising managers of conflicts in resource assignments.*Generated report data including Milestones, Risks, Issues and Forecasts from various databases as required for tracking / reporting progress*Chased and collate weekly and monthly project reports from managers into central repository and report. Assist with the production of Earned Value Analysis (EVA) reports.
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Education
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1998 - 2002
Rotterdam Business School
Bachelor's degree, Marketing/Marketing Management, General
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