Project Mobilization Coordinator

• Jun 2022 - Present

General Administrator

• Aug 2021 - Present

Technical Document Controller cum Admin Assistant

• Oct 2018 - Present

 Ensure the proper documents are created and signed.  Checked documents are stored and backed up and any retention policies are followed.  Minutes of Meeting preparations  Scheduled settings to meet company targets and expectations.  Manage Invoicing & Transmittal distribution.  Assist with file migrations and audits, and perform administrative tasks as needed / Site staffs utilization.  Updates, maintains, stores, and manages documents of the company.  Carry out the distribution of all technical documents.  Review and Update technical documents.  Manage with a limited supervision all the contractor / client personnel mobilization and field movement.  Request and follow – up with the contractor to ensure resources assignment to fulfill manning plan provided by construction.  Maintain document logs and reports  Preparing and Maintaining Transmittals and Submittals.  Creating templates and Logs Sheet.  Maintains files Incoming & Outgoing and Preparing Adhoc reports for project requirements.  Input or make sure that all technical documents are entered into data base and follow up regularly.  Working with Project Managers, Managers, Engr. Admin and Document Controllers for proper executions of files and documents.  Ensuring that Project requirements regarding the reference, the format and the handover of documents are documented issued and properly applied.  Follow up of technical documentation & correspondence Exchanges with contractors.  Confirm with contractors all assigned resources have their certificates up to date.  Ensure Proper communication with contractor to ensure Personnel mobilization.  Prepare and Follow Up PPE Request, IT Request, and Logistics Issue.  Carry out the distribution of all technical documents. Show less

Environmental Health and Safety Specialist

• Jan 2016 - Present

 Plans direct supervises and evaluates day to day activities of professional staff members involved in safety services and workers compensation. Administers safety related programs are in compliance with the state laws. Prepare policies, procedures and reports on safety operations and activities, audits. Conducts audits hazard risk assessment. Creating templates and Logs Sheet. Follow up of technical documentation & correspondence Exchanges with contractors. Updates, maintains, stores, and manages documents of the company. Review and Update technical documents Evaluates, implements solutions identified through periodic monitoring and customer complaints relations to industrial issues, and provides safety guidelines. Provide and ensures trainings programs are met.  Plan meeting and take detailed minutes. Write and distribute emails correspondence memos, letters and forms HSE related Issues. Develop and maintain filing system. And data’s Assists in preparation of regularly scheduled reports. Update and maintain HSE policies and procedures. Conduct HSE trainings and orientations to all employees. Supports personnel’s in the development of work site HSE campaigns and good practices. Show less

Document Control Specialist

• Jan 2016 - Present

Document Control Officer / Asst. Administration Officer

• Aug 2013 - Jan 2016

 Ensure the proper documents are created and signed.  Checked documents are stored and backed up and any retention policies are followed.  Assist with file migrations and audits, and perform administrative tasks as needed.  Updates, maintains, stores, and manages documents of the company.  Training employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster Recovery.  Direct reporting to the general manager / organize and schedule appointments.  Plan meeting and take detailed minutes.  Write and distribute emails correspondence memos, letters and forms.  Develop and maintain filing system.  Assists in preparation of regularly scheduled reports.  Update and maintain office policies and procedures.  Act as the point of contact to internal / external clients.  Provide general support.  Liaise with executive and senior administrative assistants to handle request and queries form senior managers. Show less