Production Supervisor - Malls

• Jan 2023 - Present

Administrative Assistant/Production in-charge Malls - Operations

• Oct 2017 - Dec 2022

JOB SUMMARYGeneral administration of the Operations Department to develop, promote and implement administrative systems, procedures, and policies, and monitoring administrative projects including health and safety; and will act as the main point of contact between ELAN Decaux Sales, Technical Team, Mall Partners for booked campaigns, installations, and removals; and will be responsible to monitor the quality of the work done by the installation teams.PRODUCTION - MALLS - Receive the clients' campaign details from the Sales department - Inform and coordinate with mall partners about the campaigns being booked and the duration - Receive links of clients' artwork and forward the same to the supplier for layout preparation; and ESG committee for artwork/municipality approval - Maintain the Digital Assets using the technical team, get the artwork from the Client, and have the format corrected by Marketing Department - Schedule campaigns on Digital Assets with IT - Coordinate with Suppliers for the printing of the artwork once the artwork has been finalized - Coordinate with the Technical Supervisor on the dates of the campaign installation as well as the dates when installed campaigns will be removed - Obtain proof-of-posting photos of installed campaigns - Maintain a list of Mall assets - Maintain and update reports such as the booking and occupancy report, campaign installation report from the receipt of the booking to the proof-of-posting and other reports as requestedOPERATIONS - Maintain spreadsheets of all installed and planned furniture and track the progress of such planned furniture - Assist with purchasing by sourcing suppliers for new products as appropriate - Maintaining the time sheets of the technical staff and compiling the same in an Excel spreadsheet - Fleet vehicle maintenance monitoring - Maintain proper documentation and follow-up of all Health and Safety matters - Daily reporting to HoD Show less

Assistant Supervisor - Operations (Transit)

• Jul 2016 - Oct 2017

KEY RESPONSIBILITIES - Coordinate with the Operations Supervisor & Production Supervisor for all transit jobs scheduled, from installation to decommissioning - Coordinate with the Mowasalat and taxi franchisees' flee operations for the delivery of buses and taxis, as per the assigned job schedule, to the designated work areas - Coordinate with the suppliers for the installation and decommissioning time and place as per the assigned job schedule - Responsible for providing instructions to the installer and for inspecting that the branding follows the campaign layouts provided and that installation standards are met - Take proof-of-posting photos of the installed campaigns and decommissioned taxi campaigns - Ensure that all suppliers are working according to the rules concerning safety, efficiency, and method - Transmit information on a regular basis through daily reports and other reports, as required Show less

Administrative Assistant for Operations and Business Development

• Apr 2015 - Jun 2016

GENERAL DUTIES & RESPONSIBILITIES - Prepare letters/forms that are needed by each department - Receive, and relay telephone and fax messages to the concerned colleagues - Maintain systematic filing of correspondence and other related documents - Maintain a contact database of clients, suppliers, and agencies - Arrange the meeting schedule of the Operations, Sales & Development HoDs - Complete operational requirements by scheduling and assigning administrative projects - Arrange meetings, book and prepare meeting rooms where necessary, and provide hospitality - Make travel bookings (including hotel and airline) for the HoDs and other colleagues in the department with regard to business trips and forward them to HR for final reservations - Maintains appropriate confidentiality and represents the company with a professional demeanor - Assist in any other project that may be required by HoDsOPERATIONS - Maintain spreadsheets of all installed furniture - Maintain spreadsheets of all planned furniture - Track the progress of planned furniture through planning - Maintain the maintenance route cards by inputting new sites and allocation cleaning roster - Receive all reports of repairs from any source and produce repair forms. Issue repair forms to field staff and clear the same when completed - Assist with purchasing by sourcing suppliers for new products as appropriate - Maintaining the time sheets of the technical staff and compiling the same in an Excel Spreadsheet - Fleet vehicle maintenance - Collect daily reports (cleaning, posting and repairs, and maintenance) from Supervisors and submit the same to the Head of OperationsDEVELOPMENT - Filing of contracts with the landlords - Filing of licenses and monitoring the expiry of the same - filing of the potential locations for advertising - Maintain a database of all contracts with the landlords and monitor the expiry of the same Show less

Freelancer

• Sep 2014 - Jan 2015

Inventory Manager Data Validator Inventory Manager Data Validator