Diversity, Equity, Culture, & Inclusion Analyst II

• Mar 2023 - Present

Procore Administrator ll/ Lead Associate Project Manager

• Oct 2019 - Mar 2023

Design Team & Project Administrator

• Jan 2018 - Oct 2019

~Responsible for implementing & training all staff on Procore project management system. ~Serve as Procore company admin; coordinate and manage all components of project information within this software. ~Establish new procedural standards for office in accordance with project management and operational structures. ~Assist estimating team with issuing and tracking invitations to bid correspondence with subcontractors and vendors. Manage bid lists, budget spreadsheet, create presentation material for client estimating meetings. ~Facilitate processing of RFI’s, submittals, closeout procedures, and establish, manage, and organize all electronic and hard copy files. ~Track and maintain all subcontractor files; COIs, W-9’s, contracts & agreements, etc. ~Maintain project schedules and inventory tracking and coordinate deliveries to job site. ~Create change orders, track budgets. Show less

Accounts Payable & Office Manager

• Mar 2015 - Oct 2019

~ Responsible for maintaining all day to day operations of the office. This includes all supply orders, inventories, opening/closing procedures, mail distribution, permanent records maintenance, facility organization and cleanliness, and providing technical support to employees. ~ Maintain scheduling for multiple office calendars. ~ Responsible for coordinating, maintaining, and tracking all office technology equipment, cell phones, printers, etc. ~ Facilities liaison between 4 buildings on all logistics regarding parking, keys, office maintenance needs, etc. ~ Coordinates facilities, food, and audio visual equipment for meetings. ~ Responsible for HR coordination of new hires which includes preparation of new hire packets, conducting initial training, and enrollment in all health insurance benefits. ~ Process weekly payroll for up to 120 employees, check for data entry issues, verify totals and codes submitted, troubleshoot issues, and maintain spreadsheets. ~ Ensure proper coding, timely payment, and input of all invoices. ~ Assist with month end and year end closing. ~ Process and audit of employee expense reports. ~ Handle 15 American Express Business purchasing cards. ~ Resolve collection and invoice discrepancy matters. ~ Balanced batch summary reports and GL accounts for verification and approval. Show less

Office & Construction Administrator

• Oct 2011 - Mar 2015

~Responsible for maintaining all day to day operations of the office; supply orders, inventories, opening/closing procedures, mail distribution, permanent records maintenance, facility organization and cleanliness, reporting and follow up of all facility technical issues. ~ Maintain scheduling for Executive calendar as well as multiple office calendars; i.e. vacations and 4 conference rooms. ~ Serve as director of first impressions with superior customer service to all who enter or call the office. ~ Responsible for configuring, maintaining, and tracking all monthly office costs through various spreadsheets and reporting tools. ~ Facilities liaison between office and building property management. ~ Coordinates facilities, food, and AV equipment for lunch and learns and meetings. ~ Maintains and tracks petty cash usage, office checkbook and spending through credit card and individual expense reports for up to 3 people. ~ Plans and coordinates firm wide social events. ~ AIA records keeping and national continuing education reporting, maintaining website, i.e. webmaster services, and monthly email blast distribution. ~ Assist with marketing efforts by maintaining social media blog calendar. Creates and maintains lobby sideshow presentation. ~ Assist with specification writing by double checking for errors and omissions. Completing headers and table of contents and preparation of final product before deadlines. ~ Coordinate notice to bidder’s legal ads to run in newspapers. ~ Responsible for tracking, obtaining of all project closeout material ~ Facilitated processing of RFI’s, submittals and samples. Establish, manage, and organize all electronic and hard copy files. Process as-built drawings ~ Maintain all tracking logs to ensure timely completion to stay on schedule per specifications throughout completion of project. ~ Process any and all Proposal Requests, ASI's, Change Orders at Architects request. Show less

Receptionist/Administrative Assistant

• Aug 2010 - Oct 2011

~ Serve as director of first impressions with superior customer service to all who enter or call the office. Creating a welcoming experience and attending to immediate needs. ~ Maintains extremely busy multi-line phone system. ~ Responsible for maintaining voicemail system including changing nightly answering system messages as needed for events, school closings, holidays, etc. as well as setting up new employees voicemail systems. ~ Responsible for configuring, maintaining, and submitting all monthly records for the Child and Adult Food Program. ~ Provided technical support to employees on general office equipment. ~ Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences. Maintained an up-to-date department organizational chart. ~ Managed the reception area cleanliness and controlled security of building entrance. ~ Assisted in preparation of new student files, new student orientation packets. ~ Handled facility busing logistics. ~ Maintained filing system. Show less

Administrative Assistant/Training Coordinator

• Feb 2007 - Jun 2010

~ Maintained Teller position for four months until promoted to Market Trainer. Moved to AA position in September 2008. ~ Reported directly to Executive, VP Head of Training Department. ~ Responsible for the monthly market training calendars for Tulsa and Oklahoma City. ~ Generated and maintained all monthly training reports through Excel. Spot Check for inaccuracies/inconsistencies- followed up accordingly. Communicated with executive management and branches on completion of classes for trainees. ~ Tracked and maintained yearly company wide compliance reporting for national records. ~ Prepared all training materials, rosters, and training rooms prior to classes being conducted. ~ Developed new material when needed for supplemental training, or revamped course work. ~ Data input of all test scores and rosters to maintain accurate training reports. ~ Monitored employee training schedules to ensure proper compliance for optimized learning. This included working closely with branch management to organize prerequisite training when needed. ~ Responsible for all supply orders, mail distribution, permanent records maintenance, stock room, kitchen, and break room organization. ~ Reporting and follow up of all technical issues in the training environment. ~ Responsible for all travel reservations including lodging and car rental. ~ Coordinated all reservations for graduation events with trainees and executive management. ~ Coordinates facilities, food, and audio visual equipment for internal lunch and learns and meetings. ~ Assisted in the coordination of any Video Conferencing and Live Meetings that were conducted. ~ Provided back up classroom support to market trainers. Facilitated monthly online training classes. Show less

Store Manager

• Jun 2005 - Dec 2006

~ Configured and maintained all nightly, weekly and monthly figures to determine seasonal profits for the store through Excel. ~ Responsible for entering and maintaining all employee personal files. ~ Data entry of all payroll, theft numbers, and supply orders. ~ Serving customers to their complete satisfaction in store as well as over a multi-line phone system while upholding the sales and customer service philosophies of the company. ~ Responsible for interviewing, training and discipline of all new employees. ~ Conducted New Hire Orientations on a monthly basis covering all aspects of customer service as it applies to company philosophies. ~ Developed peer to peer training programs and extensive field training. ~ Responsible for the scheduling of all employees to ensure optimum coverage during hours of operation. ~ Replenished floor stock and processed shipments to ensure product availability for customers. ~ Facilitated monthly and quarterly physical inventory counts. ~ Administered all point of sale opening and closing procedures. ~ Operated a cash register to process cash, check and credit card transactions. ~ Maintained knowledge of current promotions, policies regarding payment and exchanges, and security practices. Show less

Store Manager

• May 2004 - Sep 2004

~ Configured and maintained all nightly, weekly and monthly figures to determine seasonal profits for the store through Excel. Data entry of all payroll, theft numbers, and supply orders. ~ Responsible for entering and maintaining all employee personal files. ~ Serving customers to their complete satisfaction in store as well as over a multi-line phone system while upholding the sales and customer service philosophies of the company. ~ Responsible for interviewing, training and discipline of all new employees. ~ Conducted New Hire Orientations covering all aspects of customer service as it applies to company philosophies. ~ Developed peer to peer training programs and conducted multiple role play training scenarios with staff for continued development. ~ Responsible for the scheduling of all employees to ensure optimum coverage during hours of operation. ~ Replenished floor stock and processed shipments to ensure product availability for customers. ~ Facilitated monthly and quarterly physical inventory counts. ~ Administered all point of sale opening and closing procedures. Operated a cash register to process cash, check and credit card transactions. ~ Maintained knowledge of current promotions, policies regarding payment and exchanges, and security practices. Show less

Consultant Manager

• Jun 1998 - Jun 2002

~ Assisted with configuring all nightly, weekly and monthly figures to determine seasonal profits for the store through Excel. Data entry of all payroll, theft numbers, and supply orders. ~ Responsible for entering and maintaining all employee personal files. ~ Serving customers to their complete satisfaction in store as well as over a multi-line phone system while upholding the sales and customer service philosophies of the company. ~ Conducted New Hire Orientations covering all aspects of customer service as it applies to company philosophies. ~ Replenished floor stock and processed shipments to ensure product availability for customers. ~ Facilitated monthly and quarterly physical inventory counts. ~ Administered all point of sale opening and closing procedures. Operated a cash register to process cash, check and credit card transactions. ~ Maintained knowledge of current promotions, policies regarding payment and exchanges, and security practices. Show less