Experience

City of Augusta

• Government Administration
• 100 - 200 Employee

• Administration and Box Office Coordinator

  • May 2014 - Jun 2020

  Augusta, Maine My duties are split between the administration department and box office. Responsible for overseeing the financial and administrative operations of the main office and handling all aspects of ticket sales for concerts and events, including working with Ticketmaster and the show promoters. Processes, manages and maintains weekly payroll as well as maintaining confidential personnel files. Manages accounts payable and receivables, processes billings and department deposits for… Show more My duties are split between the administration department and box office. Responsible for overseeing the financial and administrative operations of the main office and handling all aspects of ticket sales for concerts and events, including working with Ticketmaster and the show promoters. Processes, manages and maintains weekly payroll as well as maintaining confidential personnel files. Manages accounts payable and receivables, processes billings and department deposits for audit. Maintains Augusta Civic Center website, Facebook page, outside marquee and other marketing resources. Prepares a wide variety of documents including purchase orders, records, reports and other correspondence. Sets up and plans for ticket sales of events including scheduling and supervising box office staff as required. Works closely with Ticketmaster and event promoters to provide accountability for sales and changes to events. Balances box office safe and is responsible for checkbooks for three separate accounts. Show less



Sun Journal

• United States
• Newspaper Publishing
• 1 - 100 Employee

• Digital Sales Coordinator

  • Feb 2012 - Mar 2014

  Lewiston/Auburn, Maine Area Process online advertising orders for five websites. Monitor campaigns, post all ads and run inventory using Google DFP. Provide weekly and monthly sales reports for the Director of Advertising. Prepare various weekly, monthly and yearly performance reports for five websites. Create monthly performance reports for online campaigns and distribute to sales reps and customers. Manage Google DFP, AdSense and Analytics accounts. Order all inserts, front page notes and sun… Show more Process online advertising orders for five websites. Monitor campaigns, post all ads and run inventory using Google DFP. Provide weekly and monthly sales reports for the Director of Advertising. Prepare various weekly, monthly and yearly performance reports for five websites. Create monthly performance reports for online campaigns and distribute to sales reps and customers. Manage Google DFP, AdSense and Analytics accounts. Order all inserts, front page notes and sun prints for five newspapers. Reconcile received inserts to insure we have them in house. I also assist in planning and organizing company marketing events. Show less



MaineToday Media

• United States
• Book and Periodical Publishing
• 1 - 100 Employee

• Administrative Assistant to VP of Advertising

  • Jan 2011 - Feb 2012

  Assist in The Maine Deal! for 3 newspapers including scheduling deals, prepare check requests, daily reporting for prior days deal results and distributing to MaineToday Media publisher, controller and Sr. VP of Advertiser. Provides support to the sales, classified and creative departments. Compile daily, weekly, monthly and yearly sales reports for the Kennebec Journal, Morning Sentinel and Portland Press Herald sales departments. Coordinates special projects like staff meetings… Show more Assist in The Maine Deal! for 3 newspapers including scheduling deals, prepare check requests, daily reporting for prior days deal results and distributing to MaineToday Media publisher, controller and Sr. VP of Advertiser. Provides support to the sales, classified and creative departments. Compile daily, weekly, monthly and yearly sales reports for the Kennebec Journal, Morning Sentinel and Portland Press Herald sales departments. Coordinates special projects like staff meetings, marketing events, and assists with company events. Prepares weekly payroll, maintains department vacation and sick time Answers telephone for Senior VP of Advertising, opens, sorts and routes daily mail, prepares a variety of reports for the sales and classified managers for all 3 newspapers. Show less



The Kennebec Journal

• Newspaper Publishing
• 1 - 100 Employee

• Advertising Administrative to Director of Advertising

  • Jun 2007 - Jan 2011

  Assist in preparation of budgets and forecasting and manages department expenses by recording and tracking them. Provides support to the sales, classified and creative departments as well as backup to the switchboard receptionist. Compile daily, weekly, monthly and yearly sales reports for the Kennebec Journal and Morning Sentinel sales departments. Design and distribute all sales material for all special sections, as well coordinates special projects like staff meetings, marketing… Show more Assist in preparation of budgets and forecasting and manages department expenses by recording and tracking them. Provides support to the sales, classified and creative departments as well as backup to the switchboard receptionist. Compile daily, weekly, monthly and yearly sales reports for the Kennebec Journal and Morning Sentinel sales departments. Design and distribute all sales material for all special sections, as well coordinates special projects like staff meetings, marketing events, contests and assists with company events. Prepares weekly payroll, maintains department vacation and sick time as well as updates managers when employee performance reviews are due. Answers telephone for Advertising/Marketing Director, opens, sorts and routes daily mail, prepares and distributes memos, letters and a variety of reports for the sales and classified managers. Show less



Rangeley Lake Resort

• United States
• Hospitality

• Executive Administrative Assistant

  • Jun 2006 - Apr 2007

  Compile daily, weekly, monthly and yearly sales reports for Portland sales office. Coordinate travel and lodging for management. Prepare letter responses to customers BBB and Attorney General complaints. Schedule and coordinate appointments for Project Director and President. Create and post employment ads for three sales centers in multiple newspapers, websites and magazines. Create, edit and submit company press releases to timeshare industry publications. Maintain all sales… Show more Compile daily, weekly, monthly and yearly sales reports for Portland sales office. Coordinate travel and lodging for management. Prepare letter responses to customers BBB and Attorney General complaints. Schedule and coordinate appointments for Project Director and President. Create and post employment ads for three sales centers in multiple newspapers, websites and magazines. Create, edit and submit company press releases to timeshare industry publications. Maintain all sales employees' files including preparing job descriptions, wages and terminations. Manage Rangeley Lake Resorts Public Offering Statement (POS) for new owners. Show less



Pioneer Telephone

• United States
• Telecommunications
• 200 - 300 Employee

• Sales Agent Assistant / Executive Administrative Assistant

  • Jul 2005 - Jun 2006

  Manage all back office activities for Sales agent program including; contract execution, profile setup, training of software, daily inquiries direct from agents, order tracking, provisioning, commissions and termination notification. Attend and coordinate all trade shows for the agent channel. Responsibilities include: giveaway ordering and approval, travel, material shipping, booth setup, providing show attendees with company sales and contact information, agent recruitment, and booth… Show more Manage all back office activities for Sales agent program including; contract execution, profile setup, training of software, daily inquiries direct from agents, order tracking, provisioning, commissions and termination notification. Attend and coordinate all trade shows for the agent channel. Responsibilities include: giveaway ordering and approval, travel, material shipping, booth setup, providing show attendees with company sales and contact information, agent recruitment, and booth breakdown. Compile and provide biweekly payroll reports to Human Resources Director. Manage all employee health benefits and keep employee files up to date. Create, edit and produce monthly employee newsletter including, design, and content. Coordinate all logistics of bi-annual company outings including: reservations, menu, design and mailing of invitations, and ordering of employee gifts. Schedule and coordinate appointments and conference calls for President

• Office Coordinator

  • Sep 2003 - Jul 2005

  Received all visitors, answer telephone, screen and direct calls to appropriate persons. Manage inventory and ordering of all office supplies for each department. Assist Human Resources Director with biweekly payroll. Manage all employee health benefits and keep employee files up to date. Assist editor of monthly employee newsletter including, design, and content. Coordinate all logistics of bi-annual company outings including: reservations, menu, design and mailing of… Show more Received all visitors, answer telephone, screen and direct calls to appropriate persons. Manage inventory and ordering of all office supplies for each department. Assist Human Resources Director with biweekly payroll. Manage all employee health benefits and keep employee files up to date. Assist editor of monthly employee newsletter including, design, and content. Coordinate all logistics of bi-annual company outings including: reservations, menu, design and mailing of invitations, and ordering of employee gifts. Schedule and coordinate appointments and conference calls for President, Vice President, and Director of Operations.



Village Candle

• United States
• Appliances, Electrical, and Electronics Manufacturing

• Invoicing Representative

  • May 2002 - Jun 2003

  Receive, review and finalize all packing slips from warehouse for accuracy. Generate, print and mail over 100 invoices daily. Compile and provide daily and monthly balance and inventory reports for Accounts receivable department and Controller. Settle batch of all credit cards, debit and credits for customers. Receive daily payments and post to customer accounts. Assist with inventory control.