Experience

UC San Diego School of Medicine

• United States
• Higher Education
• 200 - 300 Employee

• Program Administrator

  • Feb 2021 - Present



University of California, Santa Cruz

• United States
• Higher Education
• 700 & Above Employee

• Business Operations Coordinator

  • Apr 2020 - Feb 2021

• Business Operations Specialist

  • Nov 2017 - Apr 2020

  Facilities and Financial Specialist for the Student Health Center responsible for coordinating Purchasing, Facility, and Fiscal operations for Student Health Services (SHS), including Counseling and Psychological Services (CAPS) as well as the CAPS on-campus satellite offices. Works within an operating budget of approximately $15 million and manages a clinical facility of approximately 25,000 square feet. Maintains accuracy and efficiency despite a high volume workload with constant shifting priorities. Able to assess and solve problems quickly; and work with frequent interruptions. Utilizes critical thinking during project management to ensure smooth clinic workflow. Show less



Modular Systems Specialists

• Ventura / Santa Cruz

• Office Manager

  • Feb 2015 - Mar 2018

  Office Manager responsible for several tasks including: Accounts Payable, Accounts Receivable, Scheduling Installations, and Purchasing. Specifically: taking quotes thru the order process, generating .sif files, uploading into multiple dealer portals, checking order acknowledgments, tracking order status & ship dates, receiving product into the warehouse, filing freight damage claims, ordering punch list & warranty items from multiple vendors, and following up with end users to ensure customer satisfaction. Extensive GSA Contract knowledge. Knowledge of: QuickBooks, Team Design, 20/20 Giza, Microsoft Outlook/Word/Excel/PowerPoint/OneDrive, Adobe, Dropbox Accomplishments: Main administrative point of contact on a large 3 year NavAir GSA Furniture Contract. Show less



PACS GENIE, INC.

• United States

• Office Manager

  • Jan 2013 - Jun 2014

  Full Charge Office manager for a Medical Equipment company specializing in X-Ray. Oversee various aspects of Equipment Sales, Installation and service calls. Answer main office phone including handling customer calls, vendors, and doctors. Act as administrative assistant to the president. Coordinate sales and service calls for the technicians as well as maintain knowledge of all vendors and products offered. Manage Accounts Receivable and payables including the following: Create and send quotes and invoices in Quickbooks, Collect and process payments from customers via Square up, Checks, and Wire Transfer, Oversee and enter all bank charges from multiple Bank Accounts into QuickBooks and categorize accordingly, Send/receive/track W9’s for all vendors, Assist the treasurer in analyzing the Balance sheet / P&L and Tax forms, Enter and process payroll. Show less



Ventura County Office of Education

• United States
• Education Administration Programs
• 100 - 200 Employee

• Workshop Assistant

  • Mar 2011 - Aug 2012

  Set-up and coordinate meetings sized from 10 to 400 people. Prepare beverage packages and complete all Audio Visual duties including microphones, computer to sound/video system, and Polycom set-up. Greet and direct people at the front desk, answer phones and redirect calls for a busy reception desk, answer detailed questions about VCOE. Perform various janitorial duties: cleaning bathrooms, floors, and refilling sanitary supplies Set-up and coordinate meetings sized from 10 to 400 people. Prepare beverage packages and complete all Audio Visual duties including microphones, computer to sound/video system, and Polycom set-up. Greet and direct people at the front desk, answer phones and redirect calls for a busy reception desk, answer detailed questions about VCOE. Perform various janitorial duties: cleaning bathrooms, floors, and refilling sanitary supplies



Sunrise Physical Therapy Service Inc.

• United States
• Medical Practices
• 1 - 100 Employee

• Receptionist / Aide / Medical Billing

  • Jan 2008 - Mar 2009

  Scheduled and confirmed appointments, answered phones, greeted patients, conferred with doctors on patients status, prepared charts, balanced patient charges, collections, assembled purchase orders for supplies, instructed patients on exercise routines, performed ultrasound and e-stim machine therapy, cleaning, laundry, patient charting, administrative assistant to physical therapist. Work in all aspects of various patient insurances including verifying, requesting authorizations, and billing health insurances. Knowledge of: scheduling program, Turbo billing program, HIPPA, Microsoft Outlook, Word, Excel, and PowerPoint, Adobe PDF, fax, scan, and printing documents. Accomplishments: I worked my way up from Aide, to receptionist, and then, into billing and collections. I opened a third office in Camarillo; moved everything, and set-up the new clinic, acted as clinic manager at that location, created an interface between offices to access main office computer and files from a remote location. Utilizing my excellent multi-tasking abilities I continued to manage all billing, reception work, and act as the only aide to the therapist at that location Show less