Rebecca Zagrodzky
Administrative Specialist Sr at Gateway Community College- Claim this Profile
Click to upgrade to our gold package
for the full feature experience.
-
English -
Topline Score
Bio
Credentials
-
Creativity Bootcamp
LinkedInJan, 2019- Oct, 2024
Experience
-
GateWay Community College
-
United States
-
Higher Education
-
300 - 400 Employee
-
Administrative Specialist Sr
-
Jan 2018 - Present
∙ Support Two Continuing Education Divisions ∙ Submit COMs for creating and modify classes and submit book adoptions ∙ Assist Students enroll in classes & programs ∙ Work with Business office in set up third party payment ∙ Process check requests, purchase orders, order supplies and reconcile credit card. ∙ Respond to information requests submitted to School website ∙ Marketing continuing education classes and conference o Update and create distribution… Show more ∙ Support Two Continuing Education Divisions ∙ Submit COMs for creating and modify classes and submit book adoptions ∙ Assist Students enroll in classes & programs ∙ Work with Business office in set up third party payment ∙ Process check requests, purchase orders, order supplies and reconcile credit card. ∙ Respond to information requests submitted to School website ∙ Marketing continuing education classes and conference o Update and create distribution lists to reach target markets o Work with Marketing Department to create post-cards, flyers and brochures. o Order copies of marketing materials and process for mailings o Work with Alumni Affairs to market classes and conferences to Alumni ∙ Conferences for Continuing Education o Book Conference room, requests for IT support for setup of audio visual equipment, Facilities tickets to set up of tables, chairs and housekeeping for day of conference o Obtain quotes for food, submit function form, help caterer set up, and pay for food. o Post conferences on www.purplepass.com and process payment o Recruit vendors to participate in conferences for product samples and to assist in covering the cost of conference. Process Vendor payments with business office. o Make conference folders, agenda, name tags, and conference participation certificate ∙ Refresher programs at Gateway o RN refresher program information sessions. Explain program requirements and deadlines to students. Give tours of campus and inform students of all resources available o Update student binder with copies of all clinical requirements. ∙ CT and MRI program o Sustain wait lists for each program. Provide students with program packets, and permission to enroll in prerequisites o Create students folders of all clinical requirements and ensure information is uploaded into CastleBranch Show less ∙ Support Two Continuing Education Divisions ∙ Submit COMs for creating and modify classes and submit book adoptions ∙ Assist Students enroll in classes & programs ∙ Work with Business office in set up third party payment ∙ Process check requests, purchase orders, order supplies and reconcile credit card. ∙ Respond to information requests submitted to School website ∙ Marketing continuing education classes and conference o Update and create distribution… Show more ∙ Support Two Continuing Education Divisions ∙ Submit COMs for creating and modify classes and submit book adoptions ∙ Assist Students enroll in classes & programs ∙ Work with Business office in set up third party payment ∙ Process check requests, purchase orders, order supplies and reconcile credit card. ∙ Respond to information requests submitted to School website ∙ Marketing continuing education classes and conference o Update and create distribution lists to reach target markets o Work with Marketing Department to create post-cards, flyers and brochures. o Order copies of marketing materials and process for mailings o Work with Alumni Affairs to market classes and conferences to Alumni ∙ Conferences for Continuing Education o Book Conference room, requests for IT support for setup of audio visual equipment, Facilities tickets to set up of tables, chairs and housekeeping for day of conference o Obtain quotes for food, submit function form, help caterer set up, and pay for food. o Post conferences on www.purplepass.com and process payment o Recruit vendors to participate in conferences for product samples and to assist in covering the cost of conference. Process Vendor payments with business office. o Make conference folders, agenda, name tags, and conference participation certificate ∙ Refresher programs at Gateway o RN refresher program information sessions. Explain program requirements and deadlines to students. Give tours of campus and inform students of all resources available o Update student binder with copies of all clinical requirements. ∙ CT and MRI program o Sustain wait lists for each program. Provide students with program packets, and permission to enroll in prerequisites o Create students folders of all clinical requirements and ensure information is uploaded into CastleBranch Show less
-
-
-
Macy's
-
United States
-
Retail
-
700 & Above Employee
-
Sales Associate
-
Nov 2013 - Feb 2018
• Customer Service • Sales • Inventory • Stocking • Customer Service • Sales • Inventory • Stocking
-
-
-
Interface, Inc.
-
United States
-
Industrial Machinery Manufacturing
-
1 - 100 Employee
-
Customer Service Representative
-
Dec 2015 - Jan 2018
∙ Answer and direct phone calls to correct departments and personnel ∙ Provide accurate pricing and product availability to callers ∙ Monitor live chat on company website, with 4 star satisfaction rating ∙ Process customer orders for application engineers ∙ Information updates in Salesforce.com ∙ Process credit applications. ∙ Create quotes and distribute to correct sales representative ∙ Cover phone calls and emails of application engineers out of the office ∙ Order… Show more ∙ Answer and direct phone calls to correct departments and personnel ∙ Provide accurate pricing and product availability to callers ∙ Monitor live chat on company website, with 4 star satisfaction rating ∙ Process customer orders for application engineers ∙ Information updates in Salesforce.com ∙ Process credit applications. ∙ Create quotes and distribute to correct sales representative ∙ Cover phone calls and emails of application engineers out of the office ∙ Order entry, invoice requests, order tracking information, & CAD file requests ∙ Recipient of October 2016 and November 2017 Rocket Award (employee of the month), for going above and beyond. Show less ∙ Answer and direct phone calls to correct departments and personnel ∙ Provide accurate pricing and product availability to callers ∙ Monitor live chat on company website, with 4 star satisfaction rating ∙ Process customer orders for application engineers ∙ Information updates in Salesforce.com ∙ Process credit applications. ∙ Create quotes and distribute to correct sales representative ∙ Cover phone calls and emails of application engineers out of the office ∙ Order… Show more ∙ Answer and direct phone calls to correct departments and personnel ∙ Provide accurate pricing and product availability to callers ∙ Monitor live chat on company website, with 4 star satisfaction rating ∙ Process customer orders for application engineers ∙ Information updates in Salesforce.com ∙ Process credit applications. ∙ Create quotes and distribute to correct sales representative ∙ Cover phone calls and emails of application engineers out of the office ∙ Order entry, invoice requests, order tracking information, & CAD file requests ∙ Recipient of October 2016 and November 2017 Rocket Award (employee of the month), for going above and beyond. Show less
-
-
-
Ecolab
-
United States
-
Chemical Manufacturing
-
700 & Above Employee
-
Field Support Assistant
-
Feb 2008 - Nov 2015
∙ Support sales force with request of corporate pricing, rollouts, contract changes and rental equipment changes. ∙ Collaborated with Corporate Account Assistants with contract mandates. Facilitated the collection of sign off sheets, surveys, and service detail report tracking to meet deadlines. ∙ Created Desert Area monthly newsletter. ∙ Controlled office supplies and sales materials levels within budget constraints. ∙ Kept accurate records to ensure flat fee accounts billed… Show more ∙ Support sales force with request of corporate pricing, rollouts, contract changes and rental equipment changes. ∙ Collaborated with Corporate Account Assistants with contract mandates. Facilitated the collection of sign off sheets, surveys, and service detail report tracking to meet deadlines. ∙ Created Desert Area monthly newsletter. ∙ Controlled office supplies and sales materials levels within budget constraints. ∙ Kept accurate records to ensure flat fee accounts billed monthly. ∙ Maintained training and conference schedules, coordinated refreshments and setup audio visual equipment. ∙ Travel request, invoice processing, travel reimbursement request ∙ Created sales presentations, customized dispenser stickers and anything to help the team reach their goals. ∙ Sales force area included Arizona, New Mexico, El Paso, TX and Palm Beach, CA Show less ∙ Support sales force with request of corporate pricing, rollouts, contract changes and rental equipment changes. ∙ Collaborated with Corporate Account Assistants with contract mandates. Facilitated the collection of sign off sheets, surveys, and service detail report tracking to meet deadlines. ∙ Created Desert Area monthly newsletter. ∙ Controlled office supplies and sales materials levels within budget constraints. ∙ Kept accurate records to ensure flat fee accounts billed… Show more ∙ Support sales force with request of corporate pricing, rollouts, contract changes and rental equipment changes. ∙ Collaborated with Corporate Account Assistants with contract mandates. Facilitated the collection of sign off sheets, surveys, and service detail report tracking to meet deadlines. ∙ Created Desert Area monthly newsletter. ∙ Controlled office supplies and sales materials levels within budget constraints. ∙ Kept accurate records to ensure flat fee accounts billed monthly. ∙ Maintained training and conference schedules, coordinated refreshments and setup audio visual equipment. ∙ Travel request, invoice processing, travel reimbursement request ∙ Created sales presentations, customized dispenser stickers and anything to help the team reach their goals. ∙ Sales force area included Arizona, New Mexico, El Paso, TX and Palm Beach, CA Show less
-
-
-
University of Alabama at Birmingham
-
Higher Education
-
700 & Above Employee
-
Office Associate - Media Relations Department
-
Oct 1999 - Oct 2007
∙ Create and maintain media contact distribution list for news releases ∙ Post all news releases and archive releases on the university web site ∙ Process travel requests, check reimbursements, purchase-order requests and internal requisitions ∙ Coordinated the distribution of dean’s list, president’s lists and graduates release from the registrar’s office to the news media. ∙ Order supplies and equipment and helped gather newspaper clips ∙ Fielded media calls for requests for… Show more ∙ Create and maintain media contact distribution list for news releases ∙ Post all news releases and archive releases on the university web site ∙ Process travel requests, check reimbursements, purchase-order requests and internal requisitions ∙ Coordinated the distribution of dean’s list, president’s lists and graduates release from the registrar’s office to the news media. ∙ Order supplies and equipment and helped gather newspaper clips ∙ Fielded media calls for requests for information. Show less ∙ Create and maintain media contact distribution list for news releases ∙ Post all news releases and archive releases on the university web site ∙ Process travel requests, check reimbursements, purchase-order requests and internal requisitions ∙ Coordinated the distribution of dean’s list, president’s lists and graduates release from the registrar’s office to the news media. ∙ Order supplies and equipment and helped gather newspaper clips ∙ Fielded media calls for requests for… Show more ∙ Create and maintain media contact distribution list for news releases ∙ Post all news releases and archive releases on the university web site ∙ Process travel requests, check reimbursements, purchase-order requests and internal requisitions ∙ Coordinated the distribution of dean’s list, president’s lists and graduates release from the registrar’s office to the news media. ∙ Order supplies and equipment and helped gather newspaper clips ∙ Fielded media calls for requests for information. Show less
-
-
-
Brookwood Medical Center
-
United States
-
Hospitals and Health Care
-
200 - 300 Employee
-
Assistant Administrative - Information System Department
-
Jan 1998 - Oct 1999
• Created marketing tools to promote current and future departmental activities • Processed and tracked bill and associated inquiries • Prepared expense reports, travel requests and supply order • Maintained departmental calendars • Maintained policy manuals based on JCAHO requirements for department Hospital Personnel Assistance • Trained personnel in the use of the boardroom audio-visual equipment • Assessed computer skills, determined required training and… Show more • Created marketing tools to promote current and future departmental activities • Processed and tracked bill and associated inquiries • Prepared expense reports, travel requests and supply order • Maintained departmental calendars • Maintained policy manuals based on JCAHO requirements for department Hospital Personnel Assistance • Trained personnel in the use of the boardroom audio-visual equipment • Assessed computer skills, determined required training and scheduled appropriate training Show less • Created marketing tools to promote current and future departmental activities • Processed and tracked bill and associated inquiries • Prepared expense reports, travel requests and supply order • Maintained departmental calendars • Maintained policy manuals based on JCAHO requirements for department Hospital Personnel Assistance • Trained personnel in the use of the boardroom audio-visual equipment • Assessed computer skills, determined required training and… Show more • Created marketing tools to promote current and future departmental activities • Processed and tracked bill and associated inquiries • Prepared expense reports, travel requests and supply order • Maintained departmental calendars • Maintained policy manuals based on JCAHO requirements for department Hospital Personnel Assistance • Trained personnel in the use of the boardroom audio-visual equipment • Assessed computer skills, determined required training and scheduled appropriate training Show less
-
-
Education
-
2021 - 2023
Mesa Community College
Certificate Program, Project Management -
1992 - 1997
University of Alabama at Birmingham
Bachelor's Degree, Marketing -
1987 - 1991
University of Montevallo
Marketing and Art Minor -
1971 - 1987
Westminster Christian Academy
High School, College/University Preparatory
Community
