Rebecca Scholtes

Site Assistant at VaccinateDetroit
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Contact Information
us****@****om
(386) 825-5501
Languages
  • Spanish -

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Experience

    • United States
    • Hospitals and Health Care
    • 1 - 100 Employee
    • Site Assistant
      • Apr 2021 - Present

      • Responsible to lead the development, coordination and attendance of all COVID-19 vaccination shifts at multiple medical facilities and clinics in the city of Detroit for over 300 employees. • Aided the Detroit Mayoral Office and Department of Health in the creation of private COVID-19 vaccination clinics, sourcing potential clinic locations, logistical set up and organization of clinics, and preparing all ancillary supplies and materials needed for over 160 clinics in the city of Detroit. • Co-Lead with Nursing Director to create, schedule and communicate all shifts and times for all clinical and non-clinical staff. • Assisted in the creation of Vaccine Hesitancy courses, set-up and break down of room, prepare materials and documents, and arranged guest speakers from the Detroit Department of Health to give presentations. • Created standardized forms, instructions, and processes for all staff to utilize at all vaccination clinics. Reported all required COVID-19 data to the Detroit Department of Health and helped track inventory for the City of Detroit. • Take minutes at daily huddle and distribute across all departments to streamline communication. • Conducted clinical site visits to ensure productivity and document proper protocol is being followed. • Create, distribute and review time sheet data for all employees that are then submitted to the HR director weekly.

    • United States
    • Non-profit Organizations
    • 1 - 100 Employee
    • Meetings Coordinator
      • Oct 2014 - Feb 2021

      • Led team of 8 in the registration coordination effort for the ADHA Annual Conference for ~2000 attendees. Duties included management of housing blocks, travel coordination, website development, and creation of marketing materials for website and mobile app. • Relationship manager for ADHA, third party vendors, exhibit sales partner, and 100+ exhibitors. Coordinated service, registration, transportation, housing, and freight pick-up/drop-off for Annual Conference. • Oversaw all ADHA Board of Trustee meetings, leadership workshops, association meetings, and receptions. Duties included development of RFP submissions, meeting specs, housing accommodations, travel arrangements, banquet event orders, audiovisual, entertainment, and room set-up/tear down. • Staff leader and liaison for ADHA Community Service Project, included overseeing committee of 5 in project plan development and timeline, relationship management of corporate sponsorships, agenda creation, record minutes, recruitment and coordination of ~50 volunteers, and submit reports to be included in ADHA’s Annual Report. • Rebranded ADHA Awards Program, included creation of awards, eligibility requirements, and application questionnaire. Additionally, led committee of 6 in criteria reviews, platform management, website development, agenda creation, record minutes, and submit reports to be included in ADHA’s Annual Report. • Co-developed internal department budget, created forecasting and projected revenue spreadsheets, and developed post-show reconciliation reports for Finance department submission. • Supported ADHA’s Governance Manager with our House of Delegates, proposed revisions to ADHA Policy & By-laws, Procedures & Standing Rules, and managed state delegation lists status for ~400 delegates. • Created standard operating procedures, templates, and documents for internal use and onboarding. • Provided comprehensive administrative support for daily business operations including management of multiple inboxes

    • Assistant Manager
      • Jul 2013 - Sep 2014

      • Payroll, issue checks to vendors, run daily report summary of previous nights’ sales, cross reference and compare receipts to report, and collaboration with chefs for daily features • Perform opening duties which includes: handling monetary transactions, arrange private parties, greet patrons, organize seating book, schedule reservations, answer phones, and stock inventory • WSET Level 1 certified; knowledgeable in Italian, Seafood and Chophouse food items • Payroll, issue checks to vendors, run daily report summary of previous nights’ sales, cross reference and compare receipts to report, and collaboration with chefs for daily features • Perform opening duties which includes: handling monetary transactions, arrange private parties, greet patrons, organize seating book, schedule reservations, answer phones, and stock inventory • WSET Level 1 certified; knowledgeable in Italian, Seafood and Chophouse food items

    • United States
    • Hospitals and Health Care
    • 1 - 100 Employee
    • Health Care Associate
      • 2011 - 2013

      • Healthcare educator, counselor and patient advocate; knowledgeable and comfortable with all services provided by PPNNE • Preparing and filing medical charts, triaging patient phone calls, handling monetary transactions, billing insurance and scheduling appointments • Greeting patients, obtaining the reason for the visit, then preforming appropriate vital signs and lab handling based upon the patient’s chief complaint followed by patient education as necessary • Answering patient questions regarding various birth control methods, side effects, and problems as well as common gynecological procedures performed in the health center • Maintain a positive and professional relationship with patients, co-workers, and the community ensuring trusted and respected patient centered practice

    • United Kingdom
    • Education Administration Programs
    • 1 - 100 Employee
    • Intern
      • Jun 2010 - Aug 2010

      • Campaigned and collected materials (books, pens, paper, encyclopedias, etc.) for the library • Cataloged and organized an entire library for an orphanage in the township • Worked with local artisans and companies to decorate and furnish the library • Campaigned and collected materials (books, pens, paper, encyclopedias, etc.) for the library • Cataloged and organized an entire library for an orphanage in the township • Worked with local artisans and companies to decorate and furnish the library

Education

  • University of Vermont
    Bachelor of Science (B.S.), Secondary Education and Teaching
    2007 - 2011
  • The American International School of Johannesburg
    2005 - 2007

Community

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