Executive Assistant and Coordinator, Office of the Registrar

• Dec 2022 - Present

Coordinator, Office of the Registrar

• Feb 2022 - Dec 2022

Administrator, Office of the Registrar

• Jul 2019 - Jan 2021

Executive Level Support •Verify expenditures for the Registrar and Manager of Human Resources and Council Relations and reconcile bank statements to provide to the Finance Manager •Manage travel and accommodations for the Registrar and CEO for offsite meetings, events and conferences •Review and format presentations and reports for upcoming events and/or meetings •Maintain Registrar’s confidential files/filing system •Report to the Senior Executive Assistant to the Registrar and CEO Meeting and Event Coordination •Provide support for the coordination of meetings of the College Council and select statutory and non-statutory committees including logistics such as; creating polls, scheduling meetings, meeting room booking, printing and copying materials for meeting packages, and communicating with committee chairs and members as required •Input meeting details and attach resources in the College database; update Council and committee members accordingly •Liaise with Corporate Services Department to arrange for catering and audio-visual set-up for meetings •Coordinate biannual outreach events to employers of social workers and social service workers in cities across Ontario Office Administration •Ensure electronic and print copies of policy and procedural manuals related to College business are updated in a timely manner •Actively participate in ad hoc projects, conducting preliminary research and performing environmental scans to contribute to overall project management •Provide reception relief to Corporate Services Department as required •Develop “how to” documents and work plans to maintain consistent work flow and meet strict deadlines Human Resources Administration •Work in collaboration with the Manager of Human Resources and Council Relations to administer the annual election of Council members •Assign staff training through HR Downloads •Update organization chart •Update Human Resources Manual as needed •Book meeting rooms for interviews Show less

Administrator, Communications and Office of the Registrar

• Apr 2016 - Jun 2018

Communications• Liaise with College members, stakeholders and members of the public in matters relating to the College’s communications.• Oversee website management, updating web pages and posting news updates as required.• Maintain mailing and email lists of members and external contacts. Follow-up with members to obtain correct contact information and update database accordingly. • Create eBulletins, prepare targeted email lists and disseminate eBulletins as required. • Communicate with Professional Practice Department to schedule remote presentations using GoToMeeting. • Monitor College resource inventory, contacting providers to replenish stock as needed. • Assist with planning and execution of College educational events; provide onsite and administrative support for meetings and events, as needed. • Create surveys and polls and assist with research as requested. • Lead the development and creation of the organization's internal newsletter.• Member of the database upgrade Project Advisory Team. Office of the Registrar • Provide administrative support for the meetings of the Council, the Executive, Governance, Nominating, Finance and Elections Committees performing duties such as scheduling, preparation of meeting packages, mailing and delivery of meeting packages, and coordinating travel arrangements.• Assist with the College elections processes.• Verify expenditures of the Registrar and Deputy Registrar and reconcile bank statements to provide to the Finance Manager. • Conduct research and produce statistical charts and comparison tables. • Update College organization chart.• Offer relief support to Corporate Service Administrators, as required. Show less

Administrator, Communications and Professional Practice

• May 2015 - Apr 2016

•Provide administrative support to the Communications Coordinator and the Director, Professional Practice•Liaise with and provides written and verbal information and support as appropriate to College members and members of the public in matters relating to the College’s communications and professional practice areas •Contribute to the efficient administration of the Continuing Competence Program by taking responsibility for the distribution of documents/materials and follow-up processes, and supporting members •Provide administrative support to committees and task groups as required, including scheduling of meetings, preparation of meeting packages, arranging for mailing or delivery of meeting packages, communicating with committee chairs and members, parties and legal counsel regarding committee matters •Assist in preparation of presentation materials and College submissions to external stakeholders•Assist with the organization of College presentations, meetings and events, as needed, including making travel arrangements and locating appropriate venues•Prepare and send College publications and other materials to College members, educators and members of the public. Maintain distribution records and inventory of publications and other College materials•Take a lead role in the management of the College website, including preparing web material and updating the site as needed•Maintain mailing and email lists of members and external contacts as well as monitor invalid email addresses and follows up with members and external contacts to obtain correct contact information and updating data base accordingly•Assist with the College elections processes by providing administrative support to the Manager of Council and Employee Relations•Disseminate electronic communications to members and other stakeholders Show less

Claims First Level Triage Representative

• Oct 2013 - May 2015

Receptionist

• May 2013 - Aug 2013

Membership Assistant

• Dec 2012 - Feb 2013

Receptionist

• May 2012 - Aug 2012