Experience

National Home Warranty

• Construction
• 1 - 100 Employee

• Administrative Assistant

  • Nov 2018 - Oct 2022

  • Manage incoming telephone inquiries (builders, vendors, and key stakeholders), with a high level of integrity and confidentiality. • Maintain professional communication with external stakeholders, suppliers, vendors, and business President. • Organize and coordinate catering for staff events and internal staff meetings • Maintain confidentiality of sensitive information always • Manage shipping and receiving • Reconcile Accounts Payable and Amex/Visa Statements • Coordinate… Show more • Manage incoming telephone inquiries (builders, vendors, and key stakeholders), with a high level of integrity and confidentiality. • Maintain professional communication with external stakeholders, suppliers, vendors, and business President. • Organize and coordinate catering for staff events and internal staff meetings • Maintain confidentiality of sensitive information always • Manage shipping and receiving • Reconcile Accounts Payable and Amex/Visa Statements • Coordinate corporate travel for the President Show less • Manage incoming telephone inquiries (builders, vendors, and key stakeholders), with a high level of integrity and confidentiality. • Maintain professional communication with external stakeholders, suppliers, vendors, and business President. • Organize and coordinate catering for staff events and internal staff meetings • Maintain confidentiality of sensitive information always • Manage shipping and receiving • Reconcile Accounts Payable and Amex/Visa Statements • Coordinate… Show more • Manage incoming telephone inquiries (builders, vendors, and key stakeholders), with a high level of integrity and confidentiality. • Maintain professional communication with external stakeholders, suppliers, vendors, and business President. • Organize and coordinate catering for staff events and internal staff meetings • Maintain confidentiality of sensitive information always • Manage shipping and receiving • Reconcile Accounts Payable and Amex/Visa Statements • Coordinate corporate travel for the President Show less



Royalty Rewards®

• United States
• Advertising Services
• 1 - 100 Employee

• Office Administrator

  • Nov 2016 - Mar 2018

  • Manage incoming telephone inquiries (customers, partners and key stakeholders), with a high level of integrity and confidentiality • Monitor and manage inventory tracking system • Maintain professional communication with external stakeholders, suppliers, vendors, and business partners on behalf of President and Vice President • Organize and coordinate catering for staff events and internal staff meetings • Coordinate merchant events • Sort and distribute incoming postal… Show more • Manage incoming telephone inquiries (customers, partners and key stakeholders), with a high level of integrity and confidentiality • Monitor and manage inventory tracking system • Maintain professional communication with external stakeholders, suppliers, vendors, and business partners on behalf of President and Vice President • Organize and coordinate catering for staff events and internal staff meetings • Coordinate merchant events • Sort and distribute incoming postal mail • Maintain confidentiality of sensitive information always • Manage shipping and receiving • Reconcile Accounts Payable and Amex/Visa Statements • Coordinated IT issues • Reconcile TD Bank Deposits and Refunds • Set up Welcome Packages for new merchants • Post weekly Facebook ‘Didja Know’ articles • Order office supplies • Process Invoicing and refund Checks • Process and authorize monthly remittance for key stake holders • Liaison with landlord • Filing • Manage year end filing • Coordinate corporate travel Show less • Manage incoming telephone inquiries (customers, partners and key stakeholders), with a high level of integrity and confidentiality • Monitor and manage inventory tracking system • Maintain professional communication with external stakeholders, suppliers, vendors, and business partners on behalf of President and Vice President • Organize and coordinate catering for staff events and internal staff meetings • Coordinate merchant events • Sort and distribute incoming postal… Show more • Manage incoming telephone inquiries (customers, partners and key stakeholders), with a high level of integrity and confidentiality • Monitor and manage inventory tracking system • Maintain professional communication with external stakeholders, suppliers, vendors, and business partners on behalf of President and Vice President • Organize and coordinate catering for staff events and internal staff meetings • Coordinate merchant events • Sort and distribute incoming postal mail • Maintain confidentiality of sensitive information always • Manage shipping and receiving • Reconcile Accounts Payable and Amex/Visa Statements • Coordinated IT issues • Reconcile TD Bank Deposits and Refunds • Set up Welcome Packages for new merchants • Post weekly Facebook ‘Didja Know’ articles • Order office supplies • Process Invoicing and refund Checks • Process and authorize monthly remittance for key stake holders • Liaison with landlord • Filing • Manage year end filing • Coordinate corporate travel Show less



Garibaldi Glass Industries Inc.

• Canada
• Construction
• 1 - 100 Employee

• Contract to Fulltime Pos can ition: Ex ecutive and Administrative Assistant

  • May 2013 - Apr 2016

  • Provide administrative support to the President, including but not limited to, typing correspondence, monitoring inbound and outbound e-mails and phone calls, booking appointments for both internal and external customers and maintenance of President’s filing system. • Arrange travel requirements for President and others as needed. • Prepare for meetings including organizing agendas, notifications, compiling documents, and preparing packages (e.g. but not limited to, Manages Executive… Show more • Provide administrative support to the President, including but not limited to, typing correspondence, monitoring inbound and outbound e-mails and phone calls, booking appointments for both internal and external customers and maintenance of President’s filing system. • Arrange travel requirements for President and others as needed. • Prepare for meetings including organizing agendas, notifications, compiling documents, and preparing packages (e.g. but not limited to, Manages Executive team meetings.) • Design and prepare presentations, spreadsheets, charts and forms as needed. • Represent President through telephone and personal contacts. • Under the direction of the President, act as liaison between Presidents and staff. • Provide assistants to Executive team members/management. • Ability to deal with sensitive issues. • Provide general administrative support for the HR Leader including: providing information and assistance internally and externally over the phone, electronically, and in person. • Provide support in the recruitment process: screening and sorting applications, booking interviews, conducting frontline interviews, reference checking, and assist in new staff orientations. • Update and maintain staff benefit: GWL and MSP. • Set up, update, and maintain staff files: ADP, EZ Labour, and People@Work Software. Show less • Provide administrative support to the President, including but not limited to, typing correspondence, monitoring inbound and outbound e-mails and phone calls, booking appointments for both internal and external customers and maintenance of President’s filing system. • Arrange travel requirements for President and others as needed. • Prepare for meetings including organizing agendas, notifications, compiling documents, and preparing packages (e.g. but not limited to, Manages Executive… Show more • Provide administrative support to the President, including but not limited to, typing correspondence, monitoring inbound and outbound e-mails and phone calls, booking appointments for both internal and external customers and maintenance of President’s filing system. • Arrange travel requirements for President and others as needed. • Prepare for meetings including organizing agendas, notifications, compiling documents, and preparing packages (e.g. but not limited to, Manages Executive team meetings.) • Design and prepare presentations, spreadsheets, charts and forms as needed. • Represent President through telephone and personal contacts. • Under the direction of the President, act as liaison between Presidents and staff. • Provide assistants to Executive team members/management. • Ability to deal with sensitive issues. • Provide general administrative support for the HR Leader including: providing information and assistance internally and externally over the phone, electronically, and in person. • Provide support in the recruitment process: screening and sorting applications, booking interviews, conducting frontline interviews, reference checking, and assist in new staff orientations. • Update and maintain staff benefit: GWL and MSP. • Set up, update, and maintain staff files: ADP, EZ Labour, and People@Work Software. Show less



RJC Engineers

• Canada
• Civil Engineering
• 400 - 500 Employee

• Contract Position: Office Services Manager

  • Feb 2012 - Mar 2013

  • Forecast, review and recognize potential workload conflicts. • Staff Timesheets: review and approval. • Oversee branch accounting functions: collection calls, bank deposits, invoicing, reports, and forecasts. • Coordinated leasing and capital expenditure requirements: commercial or equipment. • Participate in Principals and Associates weekly discussions. • Payroll Administration: review and approve timesheets (Solomon.) • Human Resources: developing job descriptions… Show more • Forecast, review and recognize potential workload conflicts. • Staff Timesheets: review and approval. • Oversee branch accounting functions: collection calls, bank deposits, invoicing, reports, and forecasts. • Coordinated leasing and capital expenditure requirements: commercial or equipment. • Participate in Principals and Associates weekly discussions. • Payroll Administration: review and approve timesheets (Solomon.) • Human Resources: developing job descriptions, interviewing, shortlisting, hiring, on-boarding, new staff orientation, and performance reviews. • Interview, and recruitment. • Conduct employee performance reviews, coaching, and development. • Conduct employee exit interviews. • Conduct new staff orientation and On-boarding. • Coordinate temporary staffing requirements. • Coordinate, delegated and supervise Administration workload scheduling. Show less • Forecast, review and recognize potential workload conflicts. • Staff Timesheets: review and approval. • Oversee branch accounting functions: collection calls, bank deposits, invoicing, reports, and forecasts. • Coordinated leasing and capital expenditure requirements: commercial or equipment. • Participate in Principals and Associates weekly discussions. • Payroll Administration: review and approve timesheets (Solomon.) • Human Resources: developing job descriptions… Show more • Forecast, review and recognize potential workload conflicts. • Staff Timesheets: review and approval. • Oversee branch accounting functions: collection calls, bank deposits, invoicing, reports, and forecasts. • Coordinated leasing and capital expenditure requirements: commercial or equipment. • Participate in Principals and Associates weekly discussions. • Payroll Administration: review and approve timesheets (Solomon.) • Human Resources: developing job descriptions, interviewing, shortlisting, hiring, on-boarding, new staff orientation, and performance reviews. • Interview, and recruitment. • Conduct employee performance reviews, coaching, and development. • Conduct employee exit interviews. • Conduct new staff orientation and On-boarding. • Coordinate temporary staffing requirements. • Coordinate, delegated and supervise Administration workload scheduling. Show less



Contemporary Security Canada

• Canada
• Security and Investigations
• 1 - 100 Employee

• Contract Position: Executive Assistant to Project Director

  • Jul 2009 - Jun 2011

  Established and co-ordinate administrative policies and procedures Work closely with Project Director to coordinate and implement security screening procedures Analyzed incoming and outgoing memoranda, submissions and reports Prepare submission of summary briefs and reports, and agenda items Meet with individuals, and special interest groups to discuss issues, assess and recommend various courses of action Coordinated team information meetings Coordinated flight and… Show more Established and co-ordinate administrative policies and procedures Work closely with Project Director to coordinate and implement security screening procedures Analyzed incoming and outgoing memoranda, submissions and reports Prepare submission of summary briefs and reports, and agenda items Meet with individuals, and special interest groups to discuss issues, assess and recommend various courses of action Coordinated team information meetings Coordinated flight and accommodations for International team members Work with Project Director and Executive Team at games time to implement games Show less Established and co-ordinate administrative policies and procedures Work closely with Project Director to coordinate and implement security screening procedures Analyzed incoming and outgoing memoranda, submissions and reports Prepare submission of summary briefs and reports, and agenda items Meet with individuals, and special interest groups to discuss issues, assess and recommend various courses of action Coordinated team information meetings Coordinated flight and… Show more Established and co-ordinate administrative policies and procedures Work closely with Project Director to coordinate and implement security screening procedures Analyzed incoming and outgoing memoranda, submissions and reports Prepare submission of summary briefs and reports, and agenda items Meet with individuals, and special interest groups to discuss issues, assess and recommend various courses of action Coordinated team information meetings Coordinated flight and accommodations for International team members Work with Project Director and Executive Team at games time to implement games Show less



The Mel Jr. & Marty Zajac Foundation

• Vancouver, Canada Area

• Executive Assistant/Office Manager

  • Oct 2007 - Aug 2008

  Provide administrative support for the Chairman and President Provide support for the Foundation and Society Board of Directors; recording minutes, managing Board protocol and understanding sensitivity to confidential issues. Implement and maintain communication reporting structure for Foundation and Ranch Develop cause-related marketing, and establish links and opportunities for fundraising presentations with new corporate supporters Research, and implement Planned Giving/Legacy… Show more Provide administrative support for the Chairman and President Provide support for the Foundation and Society Board of Directors; recording minutes, managing Board protocol and understanding sensitivity to confidential issues. Implement and maintain communication reporting structure for Foundation and Ranch Develop cause-related marketing, and establish links and opportunities for fundraising presentations with new corporate supporters Research, and implement Planned Giving/Legacy Program Coordinate, edit and maintain Foundation E-newsletter and bi-annual newsletter Recruit, coordinate and oversee recognition program for office volunteers Recruit and supervise (Reception, Booking Coordinator & Administrative Assistant) qualified Foundation staff, maintain staff job descriptions and current programs Chair monthly staff meetings Design, implement & maintain “Staff Policy Manual” (Foundation/Ranch) Manage and oversee workflow for the Zajac Foundation Office Show less Provide administrative support for the Chairman and President Provide support for the Foundation and Society Board of Directors; recording minutes, managing Board protocol and understanding sensitivity to confidential issues. Implement and maintain communication reporting structure for Foundation and Ranch Develop cause-related marketing, and establish links and opportunities for fundraising presentations with new corporate supporters Research, and implement Planned Giving/Legacy… Show more Provide administrative support for the Chairman and President Provide support for the Foundation and Society Board of Directors; recording minutes, managing Board protocol and understanding sensitivity to confidential issues. Implement and maintain communication reporting structure for Foundation and Ranch Develop cause-related marketing, and establish links and opportunities for fundraising presentations with new corporate supporters Research, and implement Planned Giving/Legacy Program Coordinate, edit and maintain Foundation E-newsletter and bi-annual newsletter Recruit, coordinate and oversee recognition program for office volunteers Recruit and supervise (Reception, Booking Coordinator & Administrative Assistant) qualified Foundation staff, maintain staff job descriptions and current programs Chair monthly staff meetings Design, implement & maintain “Staff Policy Manual” (Foundation/Ranch) Manage and oversee workflow for the Zajac Foundation Office Show less



Trinity Western University

• Canada
• Higher Education
• 500 - 600 Employee

• Administrative Assistant

  • Jan 2005 - Nov 2007

  Development Department & Principal Gifts Office Processes and maintain confidential reports/documents for Director of Development & Principal Gifts Officer. Provide moves management for the Principal Gifts Office. Schedule meetings, record and maintain minutes for team meetings. Transcribe dictation using a dicta-phone. Coordinate travel arrangements. Coordinate and manage schedules for the Director of Development, Principal Gifts Officer and selected departmental… Show more Development Department & Principal Gifts Office Processes and maintain confidential reports/documents for Director of Development & Principal Gifts Officer. Provide moves management for the Principal Gifts Office. Schedule meetings, record and maintain minutes for team meetings. Transcribe dictation using a dicta-phone. Coordinate travel arrangements. Coordinate and manage schedules for the Director of Development, Principal Gifts Officer and selected departmental activities. Organize and maintain divisional office files through Word XP & Excel. Provide administrative support in; answering phones, filing, donor data entry. Coordinate donor acknowledgements. Show less Development Department & Principal Gifts Office Processes and maintain confidential reports/documents for Director of Development & Principal Gifts Officer. Provide moves management for the Principal Gifts Office. Schedule meetings, record and maintain minutes for team meetings. Transcribe dictation using a dicta-phone. Coordinate travel arrangements. Coordinate and manage schedules for the Director of Development, Principal Gifts Officer and selected departmental… Show more Development Department & Principal Gifts Office Processes and maintain confidential reports/documents for Director of Development & Principal Gifts Officer. Provide moves management for the Principal Gifts Office. Schedule meetings, record and maintain minutes for team meetings. Transcribe dictation using a dicta-phone. Coordinate travel arrangements. Coordinate and manage schedules for the Director of Development, Principal Gifts Officer and selected departmental activities. Organize and maintain divisional office files through Word XP & Excel. Provide administrative support in; answering phones, filing, donor data entry. Coordinate donor acknowledgements. Show less



Canuck Place Children's Hospice

• Canada
• Hospitals and Health Care
• 1 - 100 Employee

• Executive Assistant & Donor Relations

  • Feb 2003 - Jan 2005

  Coordinate a variety of events as assigned by the Senior Director. Assist in coordinating third party fundraisers/cheque presentations on behalf of the charity. Assists in the development of promotional materials to meet event and program needs. Maintain an inventory of promotional material. Assists with relationship building in prospects and current portfolio donors. Ensures donors are acknowledge/recognized through special networking and donor related events. Help to develop… Show more Coordinate a variety of events as assigned by the Senior Director. Assist in coordinating third party fundraisers/cheque presentations on behalf of the charity. Assists in the development of promotional materials to meet event and program needs. Maintain an inventory of promotional material. Assists with relationship building in prospects and current portfolio donors. Ensures donors are acknowledge/recognized through special networking and donor related events. Help to develop and implement the organization's marketing strategies. Organize and maintain divisional office files through Word, Excel & Outlook. Coordinates and manages scheduling of the Senior Directors and selected divisional activities. Provide administrative support to the Senior Director and the Division as required. Provide administrative support in; answer phones, coordinate couriers, acknowledgement of In-kind donations and managing divisional budget. Assist in maintaining and updating charity website. Blackbaud Admissions - Experience Show less Coordinate a variety of events as assigned by the Senior Director. Assist in coordinating third party fundraisers/cheque presentations on behalf of the charity. Assists in the development of promotional materials to meet event and program needs. Maintain an inventory of promotional material. Assists with relationship building in prospects and current portfolio donors. Ensures donors are acknowledge/recognized through special networking and donor related events. Help to develop… Show more Coordinate a variety of events as assigned by the Senior Director. Assist in coordinating third party fundraisers/cheque presentations on behalf of the charity. Assists in the development of promotional materials to meet event and program needs. Maintain an inventory of promotional material. Assists with relationship building in prospects and current portfolio donors. Ensures donors are acknowledge/recognized through special networking and donor related events. Help to develop and implement the organization's marketing strategies. Organize and maintain divisional office files through Word, Excel & Outlook. Coordinates and manages scheduling of the Senior Directors and selected divisional activities. Provide administrative support to the Senior Director and the Division as required. Provide administrative support in; answer phones, coordinate couriers, acknowledgement of In-kind donations and managing divisional budget. Assist in maintaining and updating charity website. Blackbaud Admissions - Experience Show less