Office Coordinator & Project Management Consultant

• Jan 2017 - Present

● Coordinated daily office administration, product ordering, bookkeeping, client communications, and project management for a 2016 start-up with a flex team of 3–12 project managers, partners, accountants, and vendors. ● Streamlined client invoicing process and resolved overdue invoices by coordinating with contractors to prepare and submit on deadline resulting in increased cash flow and customer satisfaction. ● Processed and quality controlled 100 lease files weekly for clients by creating processes and training team. ● Oversaw projects for 5 to 10 clients by coordinating up to 100 contractors. ● Coordinated between contractors, partners, and project managers to align assigned tasks with project goals. ● Fostered strong contractor relationships by serving as point person for inquiries and developing incentives, and created database of available contractors for future projects. ● Created lease packets, documents, and reports for clients and lessors by researching and running title and compiling key information. ● Leveraged paralegal experience to research varying legal and documentation requirements across multiple states. ● Proofread and quality controlled all outbound client communications and reports for accuracy. Show less

Office Coordinator | Land Manager | Project Manager

• Jan 2015 - Dec 2016

● Oversaw daily office operations, implemented administrative best practices, and supervised project managers. ● Invoiced clients by utilizing QuickBooks, Excel, and client direct invoicing programs. ● Planned and scheduled projects by coordinating budgets, assigning deadlines, and delegating assignments. ● Accessed applicable courthouse documents and records at clerk and recorder offices. ● Organized and maintained office and filing systems by creating, processing, and maintaining files and data in QuickBooks, databases, and spreadsheets. ● Streamlined bookkeeping in QuickBooks by reconciling multiple bank accounts monthly, creating journal entries, processing payroll, maintaining vendor and customer information, accessing and customizing reports, and managing invoicing and accounts payable/accounts receivable. ● Prepared formal cover letters, correspondences, and outgoing packages for lessors, vendors, clients, county clerk, and recorder offices. ● Maintained subcontractor and vendor contacts and tax information and prepared 1099s. ● Oversaw and assisted title examiner remotely and in courthouse by supervising and updating information and utilizing detailed knowledge of land operations. ● Created lease purchase reports and entered ownership reports in land database to bring filing was up to date. ● Coordinated with lessors via phone, email, and mail, oversaw title curative, and ensured land under review was consistent with record title. ● Assembled detailed lease and ownership files and platted legal description by researching and streamlining county records and survey maps. Show less

Administrative Office Manager / Project Manager

• Oct 2003 - Dec 2014

● Supervised day-to-day operations for office of 10+, land projects with 200+ in the field, and 3+ project managers. ● Trained, mentored, and coached office staff and delegated assignments. ● Purchased office supplies and equipment to maintain correct stock levels. ● Assisted president, owner, and project managers with miscellaneous tasks including supply ordering, account setup in other states, and documentation for clients and project managers. ● Communicated with clients and customers as first point of contact by answering telephones, organizing mail, responding to inquiries, providing IT support, and creating solutions. ● Oversaw bookkeeping, client invoicing, and payroll by utilizing QuickBooks and exporting reports to Excel. ● Coordinated with vendors and subcontractors to ensure timely product delivery and project completion, and negotiated contractor pay rate, supply costs, and group lodging. ● Complied research on land parcel information by accessing courthouse documents through clerk and recorder office records and traveled out of state to obtain important documents. ● Ensured accurate recording of ownership information and prepared lease purchase reports. ● Created detailed lease and ownership files and legal descriptions utilized by project managers and clients. ● Reduced travel costs by comparing rates, planning details, and booking best price options. ● Assembled detailed lease and ownership files and platted legal description by researching and streamlining county records and survey maps. Show less

Paralegal | Office Manager

• Apr 1999 - Dec 2006

● Assisted as paralegal for family law, estate and wills, and probate and civil law cases by preparing documents, planning meetings, maintaining files, and scheduling deadlines for court appearances. ● Oversaw bookkeeping and invoicing for clients in Denver and Mexico offices and royalty shares for lessors. ● Prepared and filed monthly, quarterly, and yearly well production documents and reports and joint interest billings including necessary documentation for the Railroad Commission of Texas. ● Posted received revenue checks and joint interest billings for property production. ● Ensured office operations ran smoothly by overseeing day-to-day operations including greeting visitors, communicating with clients, and purchasing supplies and equipment. Show less

Paralegal

• Oct 1993 - Mar 1999

Independent Paralegal

• Sep 1992 - Mar 1994