Raquel "Rocky" Diaz
Executive Assistant at Apexus LLC- Claim this Profile
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Topline Score
Bio
Credentials
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Notary Public
Notary Public -
ABHES Certified
-May, 2013- Nov, 2024
Experience
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Apexus LLC
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United States
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Pharmaceutical Manufacturing
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1 - 100 Employee
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Executive Assistant
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Apr 2023 - Present
● Assistant to COO of Operations, SVP of Compliance, SVP of Pharmacy Analytics and SVP of Marketing and Public Affairs ● Extremely fast paced pharmacy analytics environment ● Managed heavy and complex calendars for entire Senior Leadership Team ● Lead company administrative team and monthly meetings with outside industry partner admin teams ● Liaison between sourcing, distribution, portfolio executives and production teams ● Heavy event registration, travel logistics coordination, expense reports and meeting management Show less
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Anne Burnett Marion School of Medicine at Texas Christian University
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United States
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Higher Education
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1 - 100 Employee
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LIC Recruitment Coordinator
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Nov 2019 - Jan 2023
• Lead Recruiter for the Department of Family Medicine, Surgery, Pediatrics and OBGYN • Using ATS, completed all onboarding for the incoming faculty appointment process • Scheduled and completed site visits, presentations and meetings for Clerkship Directors and LIC Chairs • Assisted Clerkship Directors and Department Chairs with development and implementation of communication and recruitment strategies • Created analysis reports for faculty retention, new faculty, reimbursement and healthcare system logs • Assists the Director of Faculty Affairs with high-volume faculty searches, including sourcing, screening, interviewing and appointment process management. • Manage and facilitate organizational design and development, leadership coaching, and team building that support change and growth • Under direct supervision with the Director of Community Engagement, created marketing and outreach presentations for students and faculty • Assisted in organizing, directing and executing special events for incoming students and receptions year-round. • Collaborates closely with the Finance Team to process all LIC faculty reimbursement requests • Aided in Credentialing for incoming students and participating clinics • Provide HR programmatic support, thought partnership, and coaching to all levels of the organization • Maintains discretion and professionalism while working with highly confidential information Show less
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JPS Health Network
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United States
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Hospitals and Health Care
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700 & Above Employee
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Sr. Administrative Assistant
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Sep 2017 - Sep 2019
• Scheduled interviews, meetings, counseling sessions and travel arrangements/reimbursements • Coordinated with the hospital liaisons and school systems to plan, organize and facilitate nursing student tours and reservations • Heavy data entry, file maintenance and creation, calendar organization • Recording secretary for hospital-wide councils and committees, meeting minutes, agendas and presentations • Submitted financial expense reports, fall reports, staffing grids, PTO and FMLA submissions • Assisted in assembling and preparing the annual budget for the MEDSURG area; monitored expenditures against budget; prepared purchase requisitions and requests for payments/approvals. • Collaborated with other departments for nursing students, residents, training celebrations and award appearances • Event planning, submitted all check/catering requests and PROXY for 350+ nursing staff for reimbursements • Liaison between assigned office and general public, department councils and HR Show less
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School for Allied Health Professionals
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United States
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1 - 100 Employee
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Executive Assistant/Director of Student Services
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May 2014 - Aug 2017
• Worked closely in collaboration with the President and the VP to develop and ensure the programs were meeting the needs of the student • Arranged accreditation workshops and high school tours and graduations for each season • Established performance goals and measured to evaluate the success of the assigned area of responsibility • Compliance officer of DARS, ABHES and TWC accreditation • Proactively assess team and manager development needs, make recommendations, and implement appropriate solutions • Provide rigorous data analysis and reporting solutions based on business needs • Audit monthly certifications and agreements • Identifies class champions to gather student feedback, partners with colleagues to ensure that students receive the information , guidance and feedback • Confirm student complete onboarding checklists and submit feedback evaluation compliances • Renew expired affiliation agreements with surrounding clinics and create new affiliations • Assisted and updated the financial aid and student representative department • Record all meetings, attendance, library books, grades and student master registration list Show less
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Frankie Designs
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2442 NW Dallas St B, Grand Prairie, TX 75050
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Executive Assistant
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Nov 2011 - Apr 2014
• Managed front office, screened all calls and emails and set up new appointments. Data entry, file creation and maintenance • Controlled and updated the company website and all social media platforms • Audited all monthly expense reports and presented marketing and finance expansions. Supervised budget expenses and coordinated all event planning for sponsored events • Creation and distribution of newsletters, content sections, ads, promotional emails and push notifications • Provide direction, guidance, thought partnership, and coaching to all levels of the organization • Mentor team members to support their performance and development • Proactively assess team and manager development needs, make recommendations, and implement appropriate solutions Show less
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VISION EXPO
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United States
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1 - 100 Employee
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Lead Optometric Technician
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Jan 2011 - Apr 2013
-Greeting customers, answering questions, and obtaining preliminary patient histories. -Performing administrative duties, such as keeping records, scheduling appointments, filing insurance claims, performing bookkeeping, and managing inventory. -Preparing patients for vision examinations, such as administering eye drops and seating patients at eye-testing machines. -Assisting with vision examinations, such as performing depth and color perception tests and taking visual acuity measurements. -Assisting customers with frame selections, recording all eye measurements and proper overall eye health care. -Working with patients in vision therapy, and educating patients on proper eye and contact lens care. Adjusting and repairing frames, and modifying contact lenses. -Providing feedback and system recommendation to better improve patient satisfaction Show less
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Education
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2022 - 2024
Texas Christian University
Master of Business Administration - MBA -
2014 - 2016
UT Arlington - College of Liberal Arts
Bachelor's degree, Public Relations/Image Management -
2010 - 2013
Tarrant County College
Associate of Arts (A.A.), Mass Communication/Media Studies
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