Experience

Texas Tech University Health Sciences Center El Paso

• United States
• Higher Education
• 400 - 500 Employee

• Section Supervisor

  • Apr 2022 - Present

  * Reallocates and enters Pcard descriptions on-line. Provides guidance for purchasing inquiries.* Assists in Managing Kenexa for the department. Monitors and forwards applications to appropriate supervisor. Submits Requisition forms and Position Description forms to Human Resources.* Manages new employee orientation for the department to meet HR requirements. Requests eraider and adds employee to Department Time Clock and Banner system.* Prepares and submits Human Resources and Payroll Forms i.e. Electronic Personnel Action Forms; EOPS; LWOP, Request to Hire and New position/Reclassification Request forms; Manual Check Requests and Leave Adjustment forms.* Reviews and as second level approver, approves all bi-monthly time sheets and monthly leave reports.* Responsible for submitting requests for Temporary Hires from outside agencies.* Assists in coordination of special projects i.e., OB/GYN Annual Symposium* Compiles data and prepares forms for salary reviews.* Maintains department email listing in Outlook.* Assists in submissions of liability insurance updates as needed.* Coordinates conferences, meetings, lectures and other department activities* Provides secretarial support to faculty. Provides coverage for all secretarial pool. Show less

• Business Coordinator

  • Apr 2021 - May 2022

  • Manages and oversees P-card purchases, expense report, reallocating and entering descriptions on-line. Provides guidance for purchasing inquiries.• Manages Kenexa for the department. Monitors and forwards applications to appropriate supervisor. Submits Requisition forms and Position Description forms to Human Resources.• Manages new employee orientation for the department to meet HR requirements. Requests eraider and adds employee to Department Time Clock and Banner system.•Prepares and submits Human Resources and Payroll Forms i.e. Electronic Personnel Action Forms; EOPS; LWOP, Request to Hire and New Position/Reclassification Request forms; Manual Check Requests and Leave Adjustment forms.• Reviews, and as second level approver, approves all bi-monthly time sheets and monthly leave reports.• Responsible for submitting requests for Temporary Hires from outside agencies.• Conducts yearly department inventory and ensures it is accurately completed.• Assists accountant with Cost Transfers and IPFT forms; Prepares and submits Labor Distribution and Job Labor Redistribution.• Assists in coordination of special projects i.e., OB/GYN Annual Symposium• Compiles data and prepares forms for salary reviews.• Maintains department e-mail listing in Outlook.• Submits liability insurance updates as needed.• Provides guidance to managers and supervisors on policies and procedures for employee disciplinary write-ups.•Supervises Medical Secretary. Show less

• Coordinator

  • Dec 2019 - Mar 2021

  • Answers telephone, takes and relays messages, screens calls and handle as required• Assist with coordination of conferences, meeting, lectures and special projects and events• Assist with faculty and staff recruitment, i.e. coordinate one-to-one, lunch, and dinner interviews, interview applicants for staff positions, escort faculty candidates on interview day• Assist with Human Resource functions• Assist with Residency Program educational activities, testing, and conferences• Directly provide support for specialist faculty, i.e. schedules meetings, order catering, coordinates travel arrangements, keeps calendars, create and maintain clinical and hospital schedules, prepares leave forms, process travel forms, monitor license expirations• Maintain confidential files and records pertaining to assigned area of work daily• Monitor and maintain department website• Process and approve payroll for department staff• Process payment of licenses, membership dues, direct pays, food and entertainment• Provides general information in response to inquiries in person, over a telephone, and through e-mail• Review and distribute credentialing applications to specialist faculty• Serve as Unit Safety Officer for department• Work and submit faculty reimbursements Show less

• Office Assistant

  • Feb 2016 - Dec 2019

• Student Assistant

  • Sep 2013 - Feb 2016