Experience

NeuraLight

• United States
• Software Development
• 1 - 100 Employee

• Finance and Operations Manager

  • Apr 2023 - Present

  Operations: • Establish quantitative and qualitative metrics, guidelines, and standards by which the company's efficiency and effectiveness can be evaluated; identify opportunities for improvement. • Review, analyze, and evaluate business procedures to ensure the organization operates smoothly and efficiently. • Ensure work environments are adequate and safe, prioritizing the well-being of employees. Financial: • Plan, direct, control, implement, evaluate, monitor, and… Show more Operations: • Establish quantitative and qualitative metrics, guidelines, and standards by which the company's efficiency and effectiveness can be evaluated; identify opportunities for improvement. • Review, analyze, and evaluate business procedures to ensure the organization operates smoothly and efficiently. • Ensure work environments are adequate and safe, prioritizing the well-being of employees. Financial: • Plan, direct, control, implement, evaluate, monitor, and forecast budgets and costs of each division to achieve financial objectives. • Create and implement financial plans and budgets that align with the organization's strategic objectives. • Conduct financial analysis of various business operations, projects, investments, and advise on financial implications and the appropriate course of action. • Cash Management: Ensure that the organization has sufficient cash flow to meet its financial obligations and manage investments to maximize returns. Legal: • Communicate and explain new directives, policies, or procedures to managers • Manage and execute the process of granting shares, from start to finish, by working closely with the trustee and legal counsel and using Carta to manage our ESOP. • Manage the execution and recording of NDA's and other agreements/contracts to ensure proper record-keeping. • Ensure compliance with applicable laws, regulations, and accounting standards, including tax compliance. Overall Efficiency: • Ensure that the organization is efficient and productive by identifying and addressing bottlenecks, improving processes and procedures, and reducing waste.

• Administration and Operations

  • Jul 2022 - Apr 2023

  Tel Aviv, Israel



Fixel, a Logiq company

• United States
• Advertising Services
• 1 - 100 Employee

• Administration and Operations Manager

  • Dec 2020 - Mar 2022

  Highlights: • Successfully managed and executed day-to-day administrative activities, ensuring seamless operations. • Collaborated with C-Level executives, VPs, finance, and legal teams, fostering effective communication and coordination. • Developed monthly cashflow documents and budgets, optimizing financial planning and resource allocation. • Proficient in managing accounts payable and receivable, maintaining financial accuracy and integrity. • Prepared and recorded payroll… Show more Highlights: • Successfully managed and executed day-to-day administrative activities, ensuring seamless operations. • Collaborated with C-Level executives, VPs, finance, and legal teams, fostering effective communication and coordination. • Developed monthly cashflow documents and budgets, optimizing financial planning and resource allocation. • Proficient in managing accounts payable and receivable, maintaining financial accuracy and integrity. • Prepared and recorded payroll, streamlining accounting processes and facilitating accurate reporting to accountants. • Conducted monthly account reconciliations and efficiently tracked financial information to facilitate data-driven decision-making. • Demonstrated expertise in vendor management, ensuring strong partnerships and cost-effective procurement. • Proactively led and built operational workflows to optimize efficiency and productivity. • Assisted with onboarding new customers, delivering exceptional service and enhancing client satisfaction. • Provided impeccable proofreading and editing support for the CEO, ensuring polished and professional communications. • Skillfully managed and prioritized incoming tasks, maintaining a proactive and organized approach. • Effectively coordinated job interviews for hiring managers, demonstrating strong communication and organizational skills. • Proficiently procured office supplies and IT equipment, ensuring seamless business operations. Skills: • Problem Solving: Employed analytical and critical thinking to address challenges and devise effective solutions. • Operations Administration: Successfully managed day-to-day administrative activities to support efficient business operations. • Handling Sensitive Information: Demonstrated utmost discretion and confidentiality in managing sensitive data. • Confidential Information Management: Adhered to strict protocols in handling confidential information with integrity and professionalism. Show less



Amazon

• Bangladesh
• Advertising Services
• 1 - 100 Employee

• Executive Assistant to Director of Operations Australia

  • Aug 2017 - Sep 2018

  Melbourne, Australia Resume Highlights: • Efficiently and professionally manage all administrative aspects of the Director's role, ensuring seamless operations and effective support. • Prioritize calendar management, expenses, accountant coordination, billings, and invoices, optimizing financial and time management. • Demonstrate exceptional responsiveness to clients' needs, providing prompt and attentive service to enhance satisfaction. • Proactively clear workloads to prevent backlogs, promoting a… Show more Resume Highlights: • Efficiently and professionally manage all administrative aspects of the Director's role, ensuring seamless operations and effective support. • Prioritize calendar management, expenses, accountant coordination, billings, and invoices, optimizing financial and time management. • Demonstrate exceptional responsiveness to clients' needs, providing prompt and attentive service to enhance satisfaction. • Proactively clear workloads to prevent backlogs, promoting a streamlined and productive work environment. • Expertly manage and prioritize the Director's email, crafting correspondence on their behalf to maintain efficient communication. • Handle the process of organizing and preparing meeting materials in advance for the Director's convenience. • Provide concise summaries of meetings with clients and correspondence, facilitating smooth communication and documentation. • Successfully undertake specific project work, exhibiting adaptability and resourcefulness in meeting project goals. • Fulfill any additional duties required by the Director, demonstrating a strong commitment to supporting their objectives. Skills: • Administrative Management: Proficiently oversee all administrative aspects of the Director's role, ensuring smooth and organized operations. • Client Service: Deliver exceptional client service by promptly addressing their needs and providing a positive experience. • Time Management: Skillfully prioritize tasks and responsibilities to maintain productivity and prevent backlogs. • Communication: Exhibit clear and effective communication skills, both written and verbal, in drafting correspondence and summarizing meetings. • Project Management: Successfully handle specific project work, demonstrating strong project planning and execution abilities. Show less



Amazon Web Services

• IT Services and IT Consulting
• 1 - 100 Employee

• Facilities Coordinator at Amazon Web Services

  • Apr 2016 - Aug 2017

  Melbourne, Victoria, Australia •Facilities Services – Assist in general facilities duties to ensure the adequate provision of office services and supplies – Process orders and maintains inventories on all general office supplies, facilities equipment and supplies – Assist with vendor selection, order special deliveries and coordinate vendor services – Co-ordinate vendors where required – Minor project management – Moves/Adds/Changes – Manage and implement Preventative Maintenance Program and ensure… Show more •Facilities Services – Assist in general facilities duties to ensure the adequate provision of office services and supplies – Process orders and maintains inventories on all general office supplies, facilities equipment and supplies – Assist with vendor selection, order special deliveries and coordinate vendor services – Co-ordinate vendors where required – Minor project management – Moves/Adds/Changes – Manage and implement Preventative Maintenance Program and ensure compliance – Ensure managed site compliance •Events – Large Event Space Set ups – Order catering if required – Manage stock inventory – Assist departments with special event preparation and facilitation – Responsible for all Event tickets raised, including booking rooms, set up for meetings or providing equipment for events •Mail, Shipping / Receiving Services – Assist with shipping and receiving services for the office, logging all packages, processing deliveries and sending delivery notifications – Order shipping supplies when necessary and assist staff with packaging and postage needs – Manage the accurate and timely dissemination of incoming and outgoing mail deliveries •Safety and Security – Report any failings in WHS arrangements to line manager – Ensure strict compliance with OH&S policies – Report all incidents within specified timeframes – Carry out, report and record monthly and quarterly inspections and ensure accurate remediation of defects or any non-compliances – Issue and monitor badge access and visitor badge procedures – Work closely with Corporate Security on safety and security questions or concerns •Finance Management - Ensure all invoices are appropriately processed and tracked by working with Amazon finance. - Assist in financial processes for facilities management team, to ensure that all financial management requirements are completed in a timely and accurate manner - Ensure prompt and accurate management of purchase orders with the Amazon finance team.

• Administrative Assistant

  • May 2014 - Apr 2016

  Melbourne, Australia • Keeping the office safe and aware by attending fire awareness sessions and becoming a fire warden. • Responsible for the smooth running of all facilities within the office which I do so by supervising and coordinating the work of all contractors. • Constantly help with the growth of AWS by assisting the marketing team with all internal and external events. • Responsible for crafting and submitting the result focused bi-weekly reports to the director of AWS in ANZ • Scheduling… Show more • Keeping the office safe and aware by attending fire awareness sessions and becoming a fire warden. • Responsible for the smooth running of all facilities within the office which I do so by supervising and coordinating the work of all contractors. • Constantly help with the growth of AWS by assisting the marketing team with all internal and external events. • Responsible for crafting and submitting the result focused bi-weekly reports to the director of AWS in ANZ • Scheduling deliveries in a timely manner to ensure all products and documents are delivered on time. • Responsible for our relationship with hotels, vendors and general suppliers by liaising with them on a regular basis. • Organising travel and accommodation for all Australia and New Zealand employees and special guests ensuring a smooth and positive experience. • General Administration Tasks • Arranging catering for events/meetings • Responsible for the set up and smooth running of events, meetings and conference calls • Major Events: Call and confirm attendance at all events, collate and data entry all feedback forms, assist at events as needed • Data entry onto internal systems guaranteeing all data is up-to-date • Creating and Maintaining Wiki pages • Responding to customer inquiries and requests ensuring the customer is always happy.



Quench Natural Spring Water Pty Ltd

• Office Manager

  • Aug 2013 - May 2014

  Melbourne, Victoria, Australia • Ensuring customer satisfaction by processing orders in a quick and timely manner. • Scheduling deliveries accurately and in order of city for the drivers • Personnel Management • Invoicing and Payments • Stock Management & Procurement • General Administration Tasks • Responding to customer inquiries and requests • Accounts Receivable and Payable • Liaising with our customers making sure they are always happy with our services • Chasing up old customers or customers… Show more • Ensuring customer satisfaction by processing orders in a quick and timely manner. • Scheduling deliveries accurately and in order of city for the drivers • Personnel Management • Invoicing and Payments • Stock Management & Procurement • General Administration Tasks • Responding to customer inquiries and requests • Accounts Receivable and Payable • Liaising with our customers making sure they are always happy with our services • Chasing up old customers or customers with our competitors and bringing them to our company Show less



Furniture Doctor

• Furniture and Home Furnishings Manufacturing
• 1 - 100 Employee

• Office Manager

  • Jan 2013 - Jul 2013

  Israel • Restructuring the entire data system • Organising clients files • Merging all paper work to an electronic system • Overseeing the smooth running of the companies database • Entering clients details into the new system



US Election Committee

• Receptionist

  • Apr 2012 - Nov 2012

  Jerusalem, Israel • Data entry onto internal systems • Answering all incoming calls/emails and re-routing them to relevant parties • Dealing with any enquiries at the reception • Composing and replying to emails • Filing and sending ballots to the US • Conversing with the USA County Clerks Offices • Organizing campaigning locations • Coordinating with American colleges in Israel • Opening, distributing, collecting and taking the post to the US consulate



Best Line

• Georgia
• IT Services and IT Consulting
• 1 - 100 Employee

• Shop Manager

  • Jan 2011 - Sep 2011

  Jerusalem, Israel • Managing a busy tourist shop in a central location. • Entrusted with opening the store in the mornings and closing late at night. • Responsible for receiving and organising stock and keeping track of inventories. • Responsible for taking orders (both via telephone and in person) in both English and Hebrew and fulfilling these orders.



Sweet T

• United States

• Sales Assistant

  • Dec 2009 - Aug 2010

  Jerusalem, Israel • Managing a busy tourist shop in a central location. • Responsible for receiving and organising stock and keeping track of inventories. • Responsible for taking orders (both via telephone and in person) in both English and Hebrew and fulfilling these orders.