Experience

Kentucky Department of Military Affairs

• United States
• Government Administration
• 1 - 100 Employee

• Administrative Specialist

  • Aug 2020 - Present



Heritage Engineering

• United States
• Civil Engineering
• 1 - 100 Employee

• Office Administrator/Executive Assistant

  • Feb 2020 - Mar 2020



Aerotek

• Musicians
• 1 - 100 Employee

• Administrative Specialist

  • Sep 2019 - Jan 2020



Tetra Tech

• United States
• Civil Engineering
• 700 & Above Employee

• Office Administrator/Executive Assistant

  • Jul 2016 - Nov 2018

  Managed day to day operations and provided hands-on administrative support for 18 plus people. Provided receptionist services and oversaw all front desk responsibilities. Maintained inventory of all office and break room supplies. Initiated recycling program and managed services. Processed subcontractor/vendor invoices and monitored payment process. Prepared and submitted business expense reports for project managers. Set up air travel, ground transportation and hotel accommodations for project managers and general staff. Initiated Project Manager applications for multi-state Professional Engineer registrations and oversaw process through licensing. Created and maintained multi-regional database for professional licensing and certifcations. Created and maintained regional database to track progress and financial statuses of active DoD projects. Coordinated and managed February 2018 office move and initiated set up of new office.



HR Affiliates

• United States
• Human Resources Services
• 1 - 100 Employee

• Recruitment Solutions Specialist

  • Jun 2015 - Jul 2016

  Sourced candidates to fill current positions and to maintain pool of qualified personnel for future needs. Screened candidates, scheduled interviews and tracked applicants in Empact. Assessed candidates and matched with appropriate opportunities. Conducted on-site oral drug screens and processed background checks. Tracked staffing and hiring activity. Reformatted candidate resumes and tailored to specific positions as necessary. Assisted with candidate submittals, follow up and scheduling client interviews.



The eTrans Group, Inc.

• Project Coordinator/Office Administrator

  • May 2015 - Jun 2015

  Oversaw all eTrans administrative office functions and project coordination relative to the role eTrans held as Toll Services Provider (TSP) Advisor. Scheduled all LSIORB TSP Advisor meetings, created meeting invites, reserved meeting space, provided meeting agendas and handouts, initiated conference calls and set up WebEx access as necessary. Attended all LSIORB TSP Advisor meetings, took summary notes and distributed detailed meeting minutes to all attendees. Tracked and updated Action Items and Meeting Metrics for client. Kept eTrans team abreast of scheduling changes, upcoming meetings and deadlines. (Contract assignment through PrideStaff.)



Aflac

• Insurance
• 1 - 100 Employee

• Independent Sales Representative

  • Sep 2014 - Apr 2015

  Sourced sales leads. Marketed Aflac products. Conducted presentations and one-on-one consultations. Enrolled applicants. Assisted policy holders with claims process and serviced existing accounts. with claims, service accounts and add/change policies. Sourced sales leads. Marketed Aflac products. Conducted presentations and one-on-one consultations. Enrolled applicants. Assisted policy holders with claims process and serviced existing accounts. with claims, service accounts and add/change policies.



Cullinan Associates, Inc.

• Business Development Associate

  • May 2013 - Aug 2014

  Managed new broker inquiries, created hypothetical illustrations for marketing purposes and oversaw broker follow up process. Conducted new business solicitations, tracked activity and oversaw follow up process. Completed monthly and quarterly industry-specific database reports, Prepared all manual account analysis reports for existing clients. Issued monthly broker notification email and maintained distribution list. Took dictation, prepared materials for broker/client calls and assisted with management/upkeep of Salesforce. Maintained inventory of all office and break room supplies. Provided back up for Client Services Associate (CSA). CSA duties included, but not limited to: New account set ups, account closures, answering phones, greeting visitors, accepting deliveries and filing.



The Glenview Trust Company

• United States
• Financial Services
• 1 - 100 Employee

• Office Services Assistant

  • Nov 2012 - Apr 2013

  Maintain extensive filing system and manage scanning process. Create correspondence and spreadsheets. Prepare special mailings. Oversee mailroom functions. Provide daily back up for receptionist and oversee all front desk duties included, but not limited to: Answer phones, greet visitors and accept deliveries. Sort and distribute all incoming mail. Coordinate meals for meetings. Maintain conference room scheduling Maintain extensive filing system and manage scanning process. Create correspondence and spreadsheets. Prepare special mailings. Oversee mailroom functions. Provide daily back up for receptionist and oversee all front desk duties included, but not limited to: Answer phones, greet visitors and accept deliveries. Sort and distribute all incoming mail. Coordinate meals for meetings. Maintain conference room scheduling



Freelancer for Independent General Contractor

• Personal Assistant

  • Jun 2010 - Nov 2012

  Manage administrative tasks and project schedules. Maintain filing system. Prepare/present bids and proposals. Manage personal finances and perform basic accounting functions for business. Manage administrative tasks and project schedules. Maintain filing system. Prepare/present bids and proposals. Manage personal finances and perform basic accounting functions for business.



Steel Technologies LLC

• United States

• Assistant Office Manager - Corporate Headquarters

  • Feb 2007 - May 2010

  Provide company-wide customer service, admin/operations support and travel arrangements for diverse group of positions and personalities. In conjunction with Office Manager: Supervise maintenance personnel and corporate support staff. Manage in-house maintenance projects. Oversee corporate grounds, building and guest house upkeep. Ensure efficient shipping/mailroom functions and maintain inventory of all corporate office supplies. Solicit and compile bids/proposals for corporate and company-wide services. Rollout new programs. Process subcontractor/vendor invoices and track payments. Monitor departmental budgets. Administer board of director meeting functions. Coordinate and execute special events. Create key correspondence, reports and presentations. Assist Office Manager with direct duties for President/CEO.

• Office Administrator/Project Financial Assistant

  • Sep 2002 - Jan 2007

  Provide project financial assistance, administrative, HR and overall operations support for office of 20 plus people, while consistently outsourcing my skills to other offices throughout the company. Generate client invoices and oversee financial status of projects. Administer subcontractor/vendor invoices and oversee payment process. Create key correspondence, reports and presentations. Oversee application process and conduct new hire orientations. Ensure punctual and accurate time sheet entry. Maintain extensive project and financial files. Coordinate and manage travel. Plan and execute events, meetings and exercises. Train and supervise front office personnel. Rollout and implement new timekeeping and accounting programs. Travel as necessary. (Note: Temporary employee until November 2002.)



Intelistaff Healthcare

• United States
• Staffing and Recruiting
• 1 - 100 Employee

• Healthcare Recruiter

  • Aug 2001 - Aug 2002



Atria Senior Living

• United States
• Real Estate
• 700 & Above Employee

• Divisional Operations Assistant - Corporate Headquarters

  • Oct 1998 - Jul 2001