Experience

Overaa Construction

• United States
• Construction
• 100 - 200 Employee

• Team Coordinator

  • Aug 2013 - Present

  • Works cooperatively within the team environment to achieve project success. • Job startup – set-up of projects in the project management information system in accordance with company procedures, systemize all field documentation, follow-up for completion of job header information initiated by Project Manager and Work Acquisition. •Types and distributes Subcontracts, Purchase Orders, Work Releases and other similar project-related agreements. •Manages the process of tracking and obtaining executed Subcontracts as required to meet the project schedule including subcontractor safety checklists. •Manages subcontractor insurance certificate program for assigned projects. Assist subcontractors in complying with the subcontract insurance requirements. Proactively contact and work with subcontractor insurance brokers as necessary. •Process submittals in cooperation with Project Manager •Types, and tracks correspondence. •Process and tracks Change Order Requests, RFI’s, etc. as assigned. •General project filing. •Assists with project closeout, distribution and tracking of “punch lists”, expediting and assembly of project closeout documents (warranties, operating and maintenance manuals, materials for maintenance stock, etc.). •Assists project team with organizing and consolidating project files at completion of project and be responsible for archiving of project files. Show less



Steiny and Company, Inc

• Vallejo, CA

• Project Administrator

  • Sep 2010 - Aug 2013

  • Assisted estimators with new projects by preparing bid proposal spreadsheet, calling out plan holders list, soliciting subcontractors and vendors to acquire price quotes. • Ordered bonds, certificate of insurance for new projects. • Assisted in obtaining necessary permits for the project. • Attended pre-construction, weekly and partnering meetings. • Gathered prepared and logged project submittals. • Produced and submitted correspondence, transmittals, subcontracts, purchase orders, client and subcontractor change orders, RFI, and RFI Log, • Updated project schedule as required. • Updated equipment, job list, bid schedule, labor rate spreadsheets • Keeps plans updated with current revisions. • Created,organized binders and files for projects • Assisted in processing sub pay applications. • Assisted in processing Caltrans extra work billings. • Assisted in processing project invoices. • Assisted office manager with bank deposits. • Prepared and tracked lien releases (both incoming and outgoing) • Assisted project managers in submitting job closeout documents (as-built drawings, warranties, operating manuals, etc.) • Actively participated in planning company functions such as annual golf tournament, christmas party, etc. • Provided IT support for the office: General questions about Word, Outlook, Excel. Show less



Etrusca, LLC

• San Francisco Bay Area

• Office Administrator

  • Feb 2000 - Jul 2009

  • Analyzed scope of work from architectural floor plans and performed necessary take offs. • Prepared project estimates and bid proposals. • Obtained specified material price quotes from vendors. • Frequently visit job sites and coordinated with job superintendents • Increased company’s profit by finding change orders during jobsite visits. • Reviewed Request for Information (RFI) and Architect Supplemental Instructions (ASI) and made necessary changes. • Prepared contracts for signing, purchase orders, conditional/ unconditional waiver and mechanic’s lien for projects. • Handled custom clearance for imported material and arranged pickup and delivery to jobsites. • Followed up material status from the supplier making sure that the schedule is strictly being followed. • Coordinated with IT personal regarding computer/ printer/ network issues. • Handled travel arrangements for out of town business trips. • Organized the planning of trade shows; handle booking of location • Ordered and maintained office supplies inventory. • Handled inventory of office furniture and supplies; research to secure savings on all items. • Prepared letters, memos and documentations. • Performed general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing. • Prepared sample packages for shipment & distribution of all mails to their proper departments. • Coordinated and maintained records for staff office space, phones, parking, company credit cards and office keys. • Maintained book keeping (e.g. accounts payable and accounts receivable invoices, bank deposits) using QuickBooks Show less