Experience

Napa Valley Grapegrowers

• United States
• Non-profit Organizations
• 1 - 100 Employee

• Event Manager

  • Dec 2019 - Present



Outlined Productions

• Events Services
• 1 - 100 Employee

• Senior Event Producer

  • Jan 2018 - Dec 2019



SpotOn Events

• Events Services

• Event Manager

  • Aug 2017 - Dec 2019



Event Consulting International

• United States
• Events Services

• Event Manager

  • Jan 2017 - Dec 2019

  • Management and planning for Guide Dogs for the Blind and their Alumni Reunion events in 2017 and 2019 • Worked directly with the Vice President of Outreach, Admissions and Alumni Services • Managed relationship with hotel partners on the contract, room blocks, meeting spaces, AV and food and beverage • Researched and Coordinated all transportation and off-site activities for event guests • Works directly with reunion planning committee on expectations and event program • Worked with the organization on all volunteer management on-site Show less



Kelley O'Brien Events

• Event Manager

  • Feb 2017 - Jul 2017

  • Event logistics and relationship management with reoccurring clients for annual events • Creation and management of event preparation timelines • Budget management • Securing donations and coordinating silent auctions for clients • Creation of collateral, materials, proposals and presentations • Volunteer management • Booking and managing all vendors participating in different events • On-site support at events • Event logistics and relationship management with reoccurring clients for annual events • Creation and management of event preparation timelines • Budget management • Securing donations and coordinating silent auctions for clients • Creation of collateral, materials, proposals and presentations • Volunteer management • Booking and managing all vendors participating in different events • On-site support at events



Make-A-Wish Greater Bay Area

• United States
• Non-profit Organizations
• 1 - 100 Employee

• External Events Coordinator

  • Aug 2015 - Dec 2016

  • Manages relationships with all student level fundraising groups, including our Youth Board, Chi Omega and NCAA student athletes.• Prospecting for new external event fundraisers - research and planning, development of language and marketing pieces, outreach, follow up and ongoing tracking• Contributed to the launch of an e-newsletter for all external event fundraising hosts and creating content for seasonal issues• Implementing new steps for growing the Kids for Wish Kids program• Day-of support at large external event fundraisers - Lending assistance with set up, silent auctions, raffles, processing payments, check in and overall flow of the day. • Providing additional support during the week of major internal events and holding many day-of responsibilities - Organizing event set up, managing volunteers, assisting Auction Manager with silent auction and raffle, managing event check out and coordinating miscellaneous event logistics.• Managing tickets and recording all sales leading up to events - coordinating VIP table arrangements for day of event Show less

• Events Assistant

  • Mar 2013 - Aug 2015

  • Worked directly alongside the Auction Manager - soliciting for silent auction donations, follow up with past and potential donors, preparing donations for auction events, all donation documentation for acknowledgments and records, silent auction event preparations and set up • Assisted Events Director on various projects for all major internal events - communication with donors, event locations, guests and vendors, preparing and distributing guest letters, event welcome packets and thank you's• During events overseeing the silent auction, organizing raffle, managing volunteers throughout the event, managing checkout for the high bidders collecting their items and certificates, assisting Auction Manager throughout silent and live auction, Live Auction scribing• Responsible for all Live Auction bookings for winners of the various lots. Making hotel, limo and plane arrangements, coordinating dates and locations with multiple parties, assisting high bidders with details and special accommodations• Managing tickets and recording all sales leading up to events - coordinating VIP table arrangements for day of event• Marketing and community outreach for Walk for Wishes Monterey - promotion to schools and other local businesses, soliciting and working with vendors to participate in event, soliciting for raffle prizes Show less



McCalls Catering & Events

• United States
• Events Services
• 1 - 100 Employee

• Event Staff - Server and Bartender

  • Jun 2012 - Jun 2014

  • Help with set up, clean up and execution of events. • Assist event managers and team leaders as needed throughout all events. • Overseeing teams during large events • Help with set up, clean up and execution of events. • Assist event managers and team leaders as needed throughout all events. • Overseeing teams during large events



Armanasco Public Relations, Inc

• United States
• Public Relations and Communications Services
• 1 - 100 Employee

• Office Coordinator/Account Associate

  • Sep 2011 - May 2012

  • Provided direct support to the President, handled all correspondence, maintained professional and personal calendar, made reservations and handled all personal RSVP’s. • All administrative duties including accounts payable, daily mail, employee timesheets, recorded weekly and monthly company reports and assisted with events. • Assembled projects and presentations, maintained office and client supplies, organized office and filing system and facilitated office move. • Wrote client pitches and press releases to the media, compiled media contact lists, conducted research and assembled reports. • Assisted account executives on large projects and campaigns, handled social media and monitored daily media for client related press. • Organized clients in Salesforce, ran reports and organized contacts for projects • Reception, front desk and greeting all visitors. Show less



Impulse

• United States
• IT Services and IT Consulting
• 100 - 200 Employee

• Administrative Assistant/Receptionist

  • Feb 2010 - Oct 2011

  • Responsible for all front desk tasks, customer service and answering phones. • Coordinated all company events, employee parties and client gatherings. Dealt with event locations, catering arrangements and all details and set up on the day of events. • Worked closely with all company executives, handled travel arrangements, expenses, research and projects. • Provided support and assisted all departments as needed. • Worked extensively in the billing department where I created, implemented, and documented the new collections process for the company. • Assisted Sales team on projects, using Salesforce to pull contacts for new business development outreach • Completed accounts receivable tasks - Processed daily deposits and quickly became proficient with the in-house billing software and was able to provide innovation solutions to improve procedural issues. Show less



Santa Barbara Wedding Guide

• Santa Barbara, California Area

• Administrative Assistant

  • Aug 2008 - Jan 2009

  • Completed administrative duties for the owner during six-month internship. • Handled all email inquiries and voice mails, completed new customer requests, processed payments and handled all paperwork. • Added new clients and made updates to website as needed. • Completed administrative duties for the owner during six-month internship. • Handled all email inquiries and voice mails, completed new customer requests, processed payments and handled all paperwork. • Added new clients and made updates to website as needed.