Experience

国際協力NGOジェン | JEN International NGO

• Japan
• Non-profit Organizations
• 1 - 100 Employee

• Senior Administration and Finance Officer

  • Mar 2011 - Present

  Administration & Finance.  Preparing vouchers, payroll and all relevant supports documents for donor’s report and auditing.  Checking and verifying all bills and sub sequent payment from petty cash or bank.  Maintaining Project Accounts and dealing with banks.  Ensuring schedule payment are prepared with appropriately in a time manner.  Processing of Taxes as per FBR rules.  Ensuring that all lease agreements are renew on time and keep the original in office record.  Maintaining program, administrative and correspondence files.  Operating fax machines and other communications equipment, as requested. Sort, copy and distribute faxes, emails and other internal correspondence, as assigned.  Providing basic IT solution and solving Networking issue internal or external.  Providing alternate way of internet connectivity to staffs in case of any issue with existing network.  Ensuring that the office is adequately equipped with necessary supplies and equipment. Supervise the office stationary store, including ordering and distribution of stationery supplies and basic office equipment in coordination with office manager. Procurement & Logistic Tasks:  Arranging vehicles and guest house reservation for delegations and staff.  Managing all the JEN inventories with proper coding and recording.  Fuel Consumption summary for Islamabad office vehicle each month.  Local market survey on need base for identification of new vendors.  Negotiation with different external vendors to get the best quality, speed of delivery on best prices.  Keeping record of the contractual status of suppliers and follow up on extension, renewal cancellation and replacement.  Support in procurement process including preparation of quotation request and purchase order, opening of quotation, bids or proposals, invoice and receipt, their preliminary evaluation whenever applicable. Show less



Action Aid- IP

• Peshawar, Khyber Pakhtunkhwa, Pakistan

• Admin & Finance Officer

  • Jan 2010 - Dec 2010

  Maintaining Project Accounts  Dealing with bank  Preparation of monthly Bank reconciliation  Preparation all types of vouchers  Preparation of Projects quarterly report and send to donor according to police.  Preparation of payroll and disbursement among staff.  Maintenance and keeping record of all office inventories.  Preparing Fund Reconciliation statement  Maintain program, administrative and correspondence files;  Help the receptionist and guide her/him on reception duties, including operating the telephone switchboard, as assigned;  Ensure the cleanliness and maintenance of housing and office facilities and their grounds; oversee the supervision of facilities staff including cleaner, cook, gardener, maintenance staff, and contracted labor;  Ensuring that all lease agreements are properly maintained.  Provide clerical support to program and managerial staff, including but not limited to: word processing, setting up and entering data onto spreadsheets and databases, preparing materials for reports, proposals and presentations, preparing administrative tools, including calendars, schedules, and timetables; Show less



UNICEF-IP

• Pakistan

• Admin & Finance Officer

  • Mar 2008 - Dec 2009

  Maintaining Project Accounts  Dealing with bank  Preparation of monthly Bank reconciliation  Preparation all types of vouchers  Preparation of Projects quarterly report and send to donor according to police.  Preparation of payroll and disbursement among staff.  Maintenance and keeping record of all office inventories.  Preparing Fund Reconciliation statement  Taking daily back up of the Accounting record and keep it safe in external Hard disk.  Processing of Taxes as per FBR rules.  Checking and verifying all bills before payment  Payment to vendors on time.  Perform other duties and tasks assigned by supervisor Show less