Experience

Columbia Insurance Group

• United States
• Insurance
• 100 - 200 Employee

• Administrative Assistant

  • Jan 2012 - Present

  Columbia, MO Office Services Department: Order office supplies and equipment for any of 12 departments and the corporate mail center. Coordinate employee reservation of fleet vehicles for business travel. Post mileage, maintenance, and reassignment updates to master fleet vehicle register. Coordinate Red Cross blood drives hosted at corporate headquarters. Produce and update business continuity plan (BCP) manuals and related documents for Columbia, MO, headquarters and branch offices in Georgia… Show more Office Services Department: Order office supplies and equipment for any of 12 departments and the corporate mail center. Coordinate employee reservation of fleet vehicles for business travel. Post mileage, maintenance, and reassignment updates to master fleet vehicle register. Coordinate Red Cross blood drives hosted at corporate headquarters. Produce and update business continuity plan (BCP) manuals and related documents for Columbia, MO, headquarters and branch offices in Georgia, Kansas, Nebraska, and Texas. Take and transcribe minutes for monthly Business Development Committee meetings. Transcribe voice recordings of claim representative interviews with claimants.

• Administrative Assistant

  • Feb 2002 - Jan 2012

  Columbia, MO Change Management/BCP and ERM Departments: Performed administrative functions relating to change management/business continuity and enterprise risk management (ERM) as well as for corporate collections and the following two multi-year special projects: 1) implementation of corporate-wide digitized publishing/archiving/imaging of records and 2) mapping of the work processes in 14 corporate departments. Administrative functions included: scheduling of meetings; development of agendas;… Show more Change Management/BCP and ERM Departments: Performed administrative functions relating to change management/business continuity and enterprise risk management (ERM) as well as for corporate collections and the following two multi-year special projects: 1) implementation of corporate-wide digitized publishing/archiving/imaging of records and 2) mapping of the work processes in 14 corporate departments. Administrative functions included: scheduling of meetings; development of agendas; minutes taking/transcription; status report drafting; flowchart production (Microsoft Visio); BCP manual and ERM document production; verification of delinquent account balances; receipt of payments; preparation of check requests.



MFA Oil Company--Headquarters

• Executive Legal Secretary

  • Jun 2000 - Feb 2002

  Columbia, MO Executive and Legal Departments: ● Prepared and filed corporate annual reports and franchise tax registrations. Checked irrigation equipment lease documents. Managed annual update/distribution of federal/state employment law posters for BreakTime convenience stores and MFA Oil stations. ● Maintained General Counsel/Corporate Secretary’s legal files and board records. Transcribed legal documents and correspondence. Phoned and corresponded with court clerks, law firms, and others… Show more Executive and Legal Departments: ● Prepared and filed corporate annual reports and franchise tax registrations. Checked irrigation equipment lease documents. Managed annual update/distribution of federal/state employment law posters for BreakTime convenience stores and MFA Oil stations. ● Maintained General Counsel/Corporate Secretary’s legal files and board records. Transcribed legal documents and correspondence. Phoned and corresponded with court clerks, law firms, and others to exchange information and file pleadings. Requested checks. Notary public. Show less



Smith Lewis, L.L.P.--Lawyers

• Legal Secretary

  • Dec 1999 - Jun 2000

  Columbia, MO As a Member of the Firm’s Support Staff: ● Communicated extensively by telephone and in-person with clients, lawyers from other firms, court reporters, and delivery services personnel. ● Transcribed court pleadings, legal documents, and correspondence for any of nine lawyers. Requested checks. Notary public.



Cosgrove, Webb & Oman--Lawyers

• Legal Assistant

  • Jul 1990 - Nov 1999

  Topeka, Kansas As Assistant to Two and Sometimes Three Lawyers: ● Set up/maintained lawyer case files (business law, bankruptcy, estate planning, family law, other). ● Phoned and corresponded with clients, law firms, and others to convey and gather information. Submitted notices of trustee’s sale for publication in legal publications. ● Transcribed court pleadings, legal documents, and correspondence; prepared mailings to clients and interested parties (e.g., other lawyers, trustees… Show more As Assistant to Two and Sometimes Three Lawyers: ● Set up/maintained lawyer case files (business law, bankruptcy, estate planning, family law, other). ● Phoned and corresponded with clients, law firms, and others to convey and gather information. Submitted notices of trustee’s sale for publication in legal publications. ● Transcribed court pleadings, legal documents, and correspondence; prepared mailings to clients and interested parties (e.g., other lawyers, trustees, creditors); prepared witness and exhibit lists. ● Filed court pleadings with state, bankruptcy, and federal district courts; notarized documents and witnessed will signings. Requested checks. Other. Show less