Experience

Nirma Limited

• India
• Chemical Manufacturing
• 700 & Above Employee

• Personal Assistant to Chairman

  • Dec 2021 - Present



CHEVROX CONSTRUCTIONS PVT. LTD.

• India
• Construction
• 1 - 100 Employee

• Executive Assistant

  • Feb 2021 - Dec 2021



Superior Animal Genetics

• India
• Dairy Product Manufacturing
• 1 - 100 Employee

• Executive Assistant

  • Aug 2019 - Jun 2020

  • Managing the day to day activities of GM to achieve maximum efficiency and effectiveness. • Providing general administrative support for personal tasks (including drafting letters/emails/weekly reports/bill payments). • Preparing Agendas for meetings, MoM and abstracts of minutes. • Booking and arranging travel, transport and accommodation. • Liaise with vendors, clients and staffs of the organization. • Ad-hoc errands relating to office and personal household. • Miscellaneous tasks to support the GM, which will be preparing corporate reports or conducting research. • Undertake telephone duties, transferring calls or taking messages as appropriate. • Planning and Supervising all business and personal itinerary arrangements including – Air travel, ground Transportation and Accommodation. • Handling highly confidential files and records. • Ad-hoc tasks assigned by GM. Show less



BGR Energy Systems

• Oil and Gas
• 700 & Above Employee

• Executive Assistant to President & CEO

  • Aug 2018 - Aug 2019

  • Managing the day to day activities of the President to achieve maximum efficiency and effectiveness. • Managing calendar and Scheduling meetings. • Claiming TA/DA and other settlements on behalf of FH Mines • Undertake telephone duties, transferring calls or taking messages as appropriate. • Office and personal stock re-ordering and inventory management. • Organize inbound emails into the appropriate folders. • Take care of Housekeeping, Stationery, Asset Management. • Liaise with vendors, clients and staffs of the organization. • Taking care of General Administration activities. • Event Coordination. • Maintaining daily tasks list. • Domestic and International travel bookings. • Planning and Supervising all business and personal itinerary arrangements including – Air travel, ground Transportation and Accommodation. Show less



UltraTech Cement

• India
• Wholesale Building Materials
• 700 & Above Employee

• Personal Assistant to Sr. Vice President

  • Aug 2016 - Aug 2018

  • Management of FH Mines (Sr. Vice President) office with decorum and to maintain utmost care & confidentiality. • Coordination and management of all functions of Mines coming under the fold of FH Mines. • Assisting and understanding FH Mines working style and priorities in order to represent him effectively. • Filter emails, highlight urgent correspondence and print attachments. • Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive. • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems. • Planning and Supervising all business and personal itinerary arrangements including – Air travel, ground Transportation and Accommodation. • Claiming TA/DA and other settlements on behalf of FH Mines. • Conduct weekly diary meetings with the FH Mines to discuss upcoming engagements, invitations and other requests. • Schedule on behalf of the FH Mines meetings between him and his direct reports and the committees and groups to which he is a member. • Liaise with vendors, clients and staffs of the organization. • Providing and confidential, professional and knowledgeable service to FH Mines. • Preparing various MIS report coordinating with other departments as per FH Mines requirement. • Ensuring and maintaining Registers and Forms as per statutory compliances. • Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate. • Taking care of General Administration activities. Show less



AADI Group

• Ahmedabad Area, India

• Executive Assistant to Managing Director

  • Aug 2015 - Aug 2016

  •Maintaining daily tasks list – Arranged meetings and made appointment with individuals on a priority basis. •Highly organized, accomplished with extensive knowledge of handling daily administrative tasks. •Attending and assisting with community events. Maintaining contacts and calendar via outlooks, takes minutes of meeting, and also convey agenda of meetings. •Maintain all travel documents like bill, insurance etc. •Scheduling whole calendar and taking care of daily appointments. Making appointment, appointment setting. •Take care of Housekeeping, Stationery, Asset Management. •Prepare a variety of high quality, written agreements, memos, letters, and other documents. •Manage membership dues to various organizations, subscription, distribution and circulation lists. •Writing MOM and continuous follow-up on decision taken in meeting •Provide a confidential, professional and knowledgeable service to the Managing Director. •Assist and understand the Managing Director's working styles and priorities in order to represent him effectively. •Coordination with the function heads, preparing reports and submitting to the managing director. •Planning and organising meetings, events, conferences, travel arrangements and staff functions, accommodation and any special requirements. Ensuring the above is undertaken is the most value for money way. •Able to work to a demanding schedule and delivery deadlines and report at a senior level. Managing conflicting deadlines and being able to negotiate when deadlines conflict. •Planned the time table schedule of business, personal and weekend events. •Reading, monitoring and responding to the MD’s email. •Planning and supervising all personal travel arrangements including: Air travel, ground transportation and accommodations. •Liaise with suppliers, clients and staff of the organization. •Schedule Management. •Preparing MIS. Show less



Ironbuild Systems Pvt.Ltd.

• Anand

• Sr. HR/Admin Executive

  • Aug 2008 - Feb 2015

  • Planning and conduct of motivational and recreational events for staff. • Replying questions on various issues in meetings and forums. • General Administration, Material Management, Security, Logistics, Liaison. • Supervising catering/housekeeping/ transport activities in the organization. • Maintenance of Files, Registers according to Factory and Industrial Dispute. Act. • Computerize database regarding Wages, Absenteeism, late coming, Overtime. • Compliance with all statutory requirement & return under act. • Implementing staff welfare policies and organizing staff welfare activities such as transportation, housing, security etc. thereby enhancing employee motivation. • Counseling/ grievances handling of employees to maintain a healthy environment. • Implementing disciplinary norms & standards for minimizing violations of rules & regulations. • Administering the performance management of program including periodic performance review and appraisal for staff members. • Managing time / office activities and maintaining the attendance/ leave records necessary for processing payrolls of employees. • Planning, co-coordinating & implementing departmental tasks/ assignments and large events/ functions (seminars/ workshops etc.) • Maintaining excellent relations with higher echelons, statutory & regulatory bodies, vendors and contractors, private firms & Government Officials. • Man power planning and middle line recruitment and selection. • Induction of new recruitment. • Identification of training needs & roll out of training program. • Performance Management. Show less