Experience

Lavelle School for the Blind

• Education Management
• 1 - 100 Employee

• Accounts Payable Specialist

  • Dec 2020 - Present

  • Receive, verify and input invoices into FundEZ accounting system • Matched invoices with PO and confirm all supporting documentations • Interact with various department heads to confirm expense allocations when necessary. • Prepared quarterly confirmation of credit card purchases. • Set new vendors up in accounting system and obtain all required paperwork prior to setup. • Processed payments, obtained appropriate signatures, and mailed payments. • Responded to all vendor inquiries; researched and corrected discrepancies. • Prepared and sent annual 1099 form. • Prepared and sent monthly statement to retirees for health insurance premiums. • Prepared bank deposits for incoming checks; deposit in bank. • Entered cash receipts into accounting system. Show less



ABCO HVACR Supply + Solutions

• United States
• Wholesale
• 100 - 200 Employee

• Accounts Payable Specialist

  • Jun 2018 - Mar 2020

  • Processing 200 - 250 invoices in SXE system for multiple locations within the organization• Verified approvals of invoices prior to payment• Reviewed all documentation for accuracy and compliance with policy and procedures• Possessed understanding of General Ledger postings• Assisted in reviewing of employee's expense reports• Assisted in processing checks and attach checks to corresponding invoices• Mailed checks with appropriate backup and file copies• Reached out to vendors for updated W9s and maintain filed.• Handled all vendor inquiries including reconciling statements• Handled all calls in a prompt and courteous manner• Acted as a backup to any area in A/P Logged check information in the Excel software.• Processing of high volume PO’s and non Purchase Order on a daily basis. Show less

• Accounts Payable Specialist

  • Jun 2018 - Mar 2020

• Accounts Payable Specialist

  • Jun 2018 - Mar 2020



Prestige Properties & Dev't Co.

• Greater New York City Area

• Accounts Payable Specialist

  • Jun 2017 - Jun 2018

  -Prioritize and review invoices for appropriate approvals. -Reporting generation in Quickbooks and Excel. -Coding and posting invoices in Sage 300 software. -Set-up new vendor accounts and profiles in Timberline. -Managed all credit card payments and merchant accounts (VISA, MC, and AMEX) -Made bank deposits for the company. -Enter manual check requests and cash advance. -Cut weekly checks using AvidXchange system. -Review invoices, check requests and employee expense reports for proper coding and approval. Show less



Keystone Electronics Corp

• United States
• Appliances, Electrical, and Electronics Manufacturing
• 1 - 100 Employee

• Accounts Payable Analyst

  • Apr 2013 - Jun 2017

  -Properly coded and recorded expenses to the correct cost center/general ledger account and obtain appropriate department head approvals. -Entered all invoices/vouchers into the appropriate accounting system for payment processing in a timely manner with special attention to vendors offering cash discounts. -Regular processing of 300+ (weekly) invoices into the Peoplesoft system -Scanned invoices into ImageNow and filed invoices weekly. -Matched invoices to purchase orders and receiving documents, ensuring accuracy and approvals. -Conducted audit of Employee Expense reports. -Processed monthly Auto Gas usage in Microsoft Excel System. -Ability to multi-task, prioritize tasks and handle high volume of workload. -Tracked and managed AP aging report. -Reviewed and reconciled vendor statements. -Timely investigated and resolved any past due balances. -Reviewed all invoices for accuracy and approval by authorized personnel prior to preparing and issuing checks for payment. -Ensured timely and accurate Accounts Payable processing, using appropriate codes and expense account classifications. -Solid working knowledge of the accounting and billing functions. -Advanced proficiency in Microsoft Excel and Word. -Strong organization, communication and interpersonal skills, with a proven ability to manage relations at various levels within and outside the Firm. -Ability and willingness to assess procedures and proactively recommend improvements to existing processes. -Ability and willingness to prioritize and meet aggressive deadlines. -Commitment to perform responsibilities with high professional and ethical standards. Show less



Polytechnic Institute of NYU

• Brooklyn, NY

• Accounts Payable Specialist

  • Nov 2012 - Jan 2013

  -Ensured invoices, expense reports, and vouchers are properly approved and coded to correct cost center. -Resolved any issues and duplicate payments. -Screened invoices for accuracy, contact vendor for any additional information. -Ensured all invoices, expense reports and vouchers were accurately and timely processed by preparing, and scanning into ImageNow. -Handled all vendor correspondence via phone or email -Notified appropriate personnel of payment discrepancies and verify corrections. -Filing and maintaining all invoice records. -Processed invoices related to system purchase orders ensuring accuracy in matching each invoice line to the purchase order line. -Ensured the invoices are paid in a timely manner. -Answered to vendor inquiries and updated vendor information as needed. Show less



J. Walter Thompson Worldwide

• United States
• Advertising Services
• 700 & Above Employee

• Accounts Payable Specialist, Client Biller

  • Apr 2000 - Jul 2012

  -Handled the processing, distribution, accuracy verification and maintenance of invoices, interfacing extensively with a nationwide network of vendors and suppliers. -Managed client invoices in Ricochet (Peoplesoft). -Managed 300 - 350 invoices on a weekly basis. -Uploaded So5, Talent Partner, JWTwo, Edge, and Atlanta invoices into the Image Now application. -Maintained invoices for JWT's premium client Ford. -Entered budgets and estimates on jobs, performed job cost transfers. -Organized and maintained files supporting all billing transactions. -Managed and submitted supporting documentation for client billings. -Performed special projects that are necessary to satisfy the requirements of clients and management. -Managed the accurate and timely processing of invoices. -Managed vendor inquiries on past due invoices. -Coordinated & assisted team and upper management to meet quotas and month end deadlines. Show less



George Comfort & Sons, Inc.

• United States
• Commercial Real Estate
• 1 - 100 Employee

• Payroll Specialist

  • Oct 1999 - Feb 2000

  -Managed payroll transactions for all remote site employees using ADP payroll for windows. -Prepared and managed communications to team members on status and issues. -Extensive use of Excel to enter commissions for leased buildings. -Entered information on company budgets using MRI computer program. -Managed Vendor invoices using Quick Books Pro. -Managed files for new employees to assist with on-boarding process. -Managed payroll transactions for all remote site employees using ADP payroll for windows. -Prepared and managed communications to team members on status and issues. -Extensive use of Excel to enter commissions for leased buildings. -Entered information on company budgets using MRI computer program. -Managed Vendor invoices using Quick Books Pro. -Managed files for new employees to assist with on-boarding process.



Loehmann's

• United States
• Retail
• 1 - 100 Employee

• Accounts Payable Analyst

  • Nov 1997 - Sep 1999

  -Conducted coding and processing of expense and petty cash checks.-Managed coding and data entry from invoices into Lawson software.-Entered freight and product information from Bills of Lading.-Filed accounting paperwork.-Extensive interaction with vendors, store managers, and associates to address any discrepancies and and inquiries.

• Distribution Center Analyst

  • Nov 1994 - Nov 1997

  -Classified and ticketed merchandise ready to be distributed to stores.-Maintained manual reports on total units handled on a weekly and monthly basis.-Conducted administrative tasks.