Experience

MC Design & Contracting

• Receptionist & PA



MC Design & Contracting

• South Africa
• Industrial Machinery Manufacturing
• 1 - 100 Employee

• Receptionist & PA

  • Mar 2014 - Present

  • • Responsible for the professional and efficient managing of visitors, managing the companies PABX system • Taking messages, a variety of clerical duties and presentation of a professional office. • MAIN RESPONSIBILITIES / OUTCOMES Maintaining accurate and complete sign - in/ sign – out procedure for onsite staff. • Promptly, accurately, professionally and courteously receives calls, inquires, directs calls to relevant employee and also record/relay telephones & fax messages • Promptly, accurately, professionally and courteously receiving of visitors and general public • Using all features of the telephone system and voice mail • Monitor telephone expenses and compilation of monthly call log reports • Maintain knowledge of current postal regulations and services frequently used by the organization. • Ensuring receipt of mail and distribution thereof to relevant recipients and managing all outgoing mail • Ensuring that daily newspaper are distrusted to management team • Assisting Human Resources with the effective management of all IOD's • General administrative /clerical support • Assist in the planning and preparation of meetings • Ensure that reception area is neat and tidy at all times General PA duties • Leasing with staff about range of matters relating to the organizations operation • Drafting and preparing documents • Maintaining appointments diaries • Travel arrangements, domestic and international travel • Answer telephone calls and inquiries • Board Exec Meetings: Agenda and Minutes • International network liaising, including regional Office • Writing and editing Show less