Administrative Services Manager

• Apr 2023 - Present

Administrative Coordinator/Executive Assistant

• Dec 2021 - Present

Administrative Analyst

• Aug 2020 - Nov 2021

Extern/Assistant Baker

• Jan 2020 - Mar 2021

Post Award Analyst

• Jun 2016 - Nov 2018

• Provides financial and analytical support in grant and contract administration, including review and set-up of new grants, effectively interpret cost allowability to ensure compliance with sponsor terms and conditions, uniform guidance and university policies and procedures, and conduct award closeouts and account reconciliation.• Monitors grant expenditures and assists faculty and principal investigators with budget projections, submission of financial reports, and budget revision requests, and initiates cost reimbursements and billing submitted to the sponsor • Serves as a liaison between principal investigators and post award units: human resources, payroll and accounting• Prepares supporting materials during sponsor audit, single audit and internal audit Show less

Licensing Manager

• May 2013 - Jun 2016

• Manages the administrative and operational functions of California State University Northridge Licensing Department and ensures the successful implementation of the facilities use and trademarks/logos use policies of the university. • Oversees the preparation and revision of contracts that involve use of campus facilities for filming, special events and cell site leases and use of university logos and trademarks on merchandised products. • Provides administrative support to the Director of Administrative Services by preparing quarterly reports on income revenue and expenditure and analyzes budget improvements• Provides direction and supervision to the Licensing Coordinator, internal campus vendors and events staff to ensure customer service and technical support are performed successfully • Monitors and analyzes market conditions and develops strategies to increase network of film production companies, event producers, cell site providers and other potential facility rental clients • Serves as a project manager in monitoring timelines, submission of drawings and plans, state compliance and completion of contract requirements associated with cell site construction projects on campus• Assists in developing opportunities to bring California State University Northridge branded products to local retail stores. Show less

Licensing & Facilities Coordinator

• Jun 2011 - Jun 2013

• Maintained files for each client contract which includes original contract, all correspondence, changes, amendments, clarifications, payment schedules.• Acted as a liaison between licensees, vendors and internal university departments in coordinating special events through monitoring of facilities use policies and coordinating logistical support to ensure events run efficiently• Assisted in monitoring and fulfilling brand protection through logo and trademark review and approve requests on branded merchandise artwork• Prepared quarterly reports on income revenue and expenditure • Assists in streamlining facility rental procedures, resolves administrative and client issues, and documents appropriate courses of action Show less

Licensing Assistant

• Jan 2008 - Jun 2011

• Assisted in generating and monitoring client's compliance on contract requirements and in coordinating logistical support with internal campus vendors to run special events smoothly• Responded to facility rental inquiries and provides pricing estimates on facility and event support costs• Created marketing materials and maintained the Licensing Department's website

Management Trainee

• Apr 2007 - Jan 2008

• Generated business through consistent practice of customer service skills, direct marketing calls, car rental reservations, answered customer inquiries and wrote and closed-out car rental contracts • Assisted in managing a branch cost control and profit and loss statement • Assisted in the fleet control, maintenance and utilization • Assisted in training new management trainees • Generated business through consistent practice of customer service skills, direct marketing calls, car rental reservations, answered customer inquiries and wrote and closed-out car rental contracts • Assisted in managing a branch cost control and profit and loss statement • Assisted in the fleet control, maintenance and utilization • Assisted in training new management trainees

Account Executive

• Nov 2003 - Oct 2004

Account Executive • Management of major airline accounts in processing purchase and sales of aircraft parts and services • Built and maintained professional relationships with internal and external clients • Assisted in planning and strategizing future business development in South East Asia region Executive Assistant • Assisted in handling major airline accounts in processing the purchase and sales of aircraft parts and services • Prepared sales quotations and negotiated aircraft part prices and availability to meet client’s needs • Performed a wide range of office administrative duties including tracking and coordination of shipping parts, customer data management and preparing monthly reports for internal tracking of goals. Show less