Experience

University of South Africa/Universiteit van Suid-Afrika

• South Africa
• Higher Education
• 700 & Above Employee

• Secretary to Director

  • Apr 2020 - Present

  .Answering the telephone by taking messages in the absence of the Director and directing calls correctly..Monitoring, coordinating and synchronising electronic and manual diaries and verifies correctness of arrangements, e.g. venues, participants, time, etc..Scheduling and arranging internal and external meetings..Booking venues for meetings, workshops, functions, etc..Keeping attendance registers for meetings..Making travel arrangements for the Director and other personnel..Compiling agendas and minutes of meetings and distributes them timeously..Compiling letters, memoranda, reports and other information (including typing, editing, translating content)..Updating and keeping record of all documents on approved modes of archiving..Formatting of Business presentation material and prepares documents and briefs for the Directorate..Screening, answering and directing clients' enquiries..Makes photocopies and binds documents for the directorate..Maintaining presentation aids - Issuing/receiving/setting up/ dismantling presentation aids, updating the condition of presentation aids, booking presentation aids, maintain inventory of presentation aids and securing presentation aids..Arran in catering for libra events -Su I in of refreshments, ensuring;1. Administering of time management system.2. Maintaining and updating the filing system by placing all correspondence in personnel files in order to have all required personal information available.3. Keeping record of personnel contact details.4. Distributing correspondence to staff

• Human Resources Officer

  • Mar 2016 - Mar 2020

  • Print applications and make copies • Pre-screen applications via manual and e-mails• capture applications • Liaise with prospective candidates and Executive Search in case there is additional information required • Coordinating shortlisting of selection process• Booking venues, organising catering • Invite candidates via email and phone calls• Assist candidates to fill travel claim forms and Committee Members • Capture MIE verifications • Drafts Memorandum of agreement (MOA’s), appointment letters and acceptance letters • Submits relevant documents at Remunerations • Facilitate the seamless sorting and capturing of manual applications • Ensure that the interview packs are sent to Production in time for copies• Compile accurate interview packs and submit for processing• Delivers interview packs to relevant panel members • Provide overall logistics and administrative duties• Ensuring and maintaining filing• Answer enquiries (telephonically and personal • Provide the needed information • Liaise with OD & HRIS with regards to post number allocation and job descriptions signed off • Provide photocopying and scanning services to Permanent Appointments Manager • Assist in scheduling various selection committee • Book venues for various meetings and selection interviews • Assist with distribution of mail (incoming and outgoing • Provide general word processing support to HR Manager

• Human Resources Intern

  • Mar 2015 - Mar 2016

  Assisted with permanent appointment recruitment requests, placing adverts on notice boards, collecting application forms from application boxes, stamping, sorting and capture all recieved application forms, assisting with coordination of selection proces, assisting with pre-screening, assisting in writting selection reports and submit them to panel members for signature and approvals, keeping records, client liasion, performing messenger functions as when required.Create tutor contracts and issue them to regions and independently, deliver contracts to relevant department for signatures, collect contracts and capture them on oracle and also create employment, do pre-screening manually and on oracle, capture tutor payments on oracle, draft adverts, attend advert meeting, load advert on oracle, provide support in CHS College, maintaining files, handling correspondence, maintaining sound office administration, manage and update Human Resources Database.Filling requests to advertise and get signed job description, drafting adverts, attending advert meetings, capturing data of applicants in a control sheet, attending shortlisting meetings,booking venue, booking catering, inviting panel and candidates for interviews via email, prepare interview booklets and deliver them, writting reports and take it for approval, and prepare documents for file acceptance letters and appointment letters and label the file and prepare file for remunerations.



Umtata Christian School

• Secretary, Receptionist, Administrative assistant, Registry Clerk

  • Jan 2014 - Mar 2015

  Meeting,greeting clients and visitors at the reception and refer them them to relevant departments, handling incoming and outgoing calls, correspondance, doing school filing from Grade RRRR - Grade 12, scanning and faxing documents as when required, retrieving and protecting school personal information (records), creating personal files for students and teachers in manual and electronic filing on scholl database (SASAMS), reporting to Principal and Administrator, making appointments for Principal and Administrator, arranging business travel when required (Booking flights), attending school meetings, taking minutes, capturing school data leave, updating and maintaining the absence of students and teachers in SASAMS and submit it to Department of Education, selling school pbadges, selling school application forms, sort application forms returned, assisting in issuing school hreports, assisting in arranging school interviews, providing effective and effecient administrative support.



FWJK Quantity Surveyors

• Receptionist, Messenger

  • Jan 2013 - Jan 2014

  Receiving our clients at front desk, answering telephone, making appointments for Quantity surveyors, doing office filling, arranging meetings for quantity surveyors, delivering contractors books that we were selling to Department of Public Works, fetching drawings around around town, ordering office stationary, capturing office data. Receiving our clients at front desk, answering telephone, making appointments for Quantity surveyors, doing office filling, arranging meetings for quantity surveyors, delivering contractors books that we were selling to Department of Public Works, fetching drawings around around town, ordering office stationary, capturing office data.



O.R TAMBO Municipality

• Human Resource In-service Trainee

  • Jan 2012 - Nov 2012

  Rotating to those Human Resources Sections, HR Recruitment, HR Training, HR Job Evaluation, HR Development, HR Persal, HR Conditions & Wellnes, doing masterlists capturing applications, writting memos, writting letters, attending sports, capturing leaves. Rotating to those Human Resources Sections, HR Recruitment, HR Training, HR Job Evaluation, HR Development, HR Persal, HR Conditions & Wellnes, doing masterlists capturing applications, writting memos, writting letters, attending sports, capturing leaves.



O.R TAMBO Municipality

• Assistant Human Resources Officer

  • Jan 2011 - Jul 2011

  Assisting in filling the skills audit forms in all O.R Tambo Mucipalities were around town, assisng in the line and making sure everyone is assisted. Assisting in filling the skills audit forms in all O.R Tambo Mucipalities were around town, assisng in the line and making sure everyone is assisted.