Bid Manager

• Nov 2021 - Present

Contracts & Compliance Manager

• Aug 2019 - Present

Contracts & Compliance Manager

• Aug 2019 - Present

Tender & Bid Manager

• Apr 2016 - Aug 2019

Document Controller/Project Coordinator

• Jul 2011 - Apr 2016

Document Control Set up and maintain electronic filing system and hardcopy filing systems according to company procedures. Provide administrative assistance to the Project Team including, formatting of project documentation to approved templates / style guides and client requirements Maintain registers of all incoming/outgoing correspondence, financial and project files in both hardcopy and electronic form Registration and electronic filing of project documentation using QDMS, TeamBinder and Aconex, ensuring accuracy of documentation before issuing Liaising with Client document controllers to ensure quality of documents being received and sent between both parties Checking/validation/verification of all documentation Maintenance of electronic and original hard copy files, document registers, records of internal and external documents Issue transmittal letters and receipts and coordinate storage of project documentation Complete weekly reports for the project managers and assist with progress reports Undertaking quality control compliance activities as required Edit, format and perform quality checks on project and proposal documentation Create, review and regularly update Document Control/Project Administration related documents, policies and procedures Distribution of incoming project correspondence & maintain records of non-deliverable project data Project Administration Assist Project Managers to collate information and generate / format weekly and monthly reports for submission to the client. Take meeting minutes, conduct preparation activities, distribute minutes as directed by the Project Managers. Set up New projects, close out and archive projects in both electronic and hard copy Set up and maintaining of Projects within the BST Prepare and co-ordinate various meetings such as HAZOP’s, Constructability Workshops, Design Reviews and SMS Developed intelligent document templates for reporting and proposals Coordinate all travel arrangements

Document Controller/Project Coordinator (OSD Limited)

• Jul 2011 - Apr 2014

Seconded to BP Bulwer Island with OSD Limited Document Control for the Fire Protection Infrastructure Upgrade Projects Coordinator for the merge of Documentum to SharePoint Document Management System Quality Assurance and control of all Project Documentation Preparation of monthly reports Development of OSD & BP Procedure and Guidelines Continuous Improvement Activities Attending Project Design Reviews and taking action items and minutes Audit and Review of Nostradamus KPI Data and Developing Reports Maintain HSE Records and Auditing of PPE of OSD Team Review and Identify Tr@ction and MOC Actions Assist in team training requirements and maintain records Monthly PO Forecasting Report Collate data on Project Team Performance First point of contact for all OSD Staff located BP Providing assistance to Project Manager and Project Engineers

Executive Assistant to General Manager & Network Development Manager

• 2008 - 2009

Diary Management Monitoring of managers inbox Administration support to New Connections Team Processing of monthly expenses via Oracle Processing of invoices via Oracle & Finance One Weekly Reporting Ordering of office supplies Management of Leave Applications Minute Taking at all Senior Level meetings Coordination of travel arrangement Diary Management Monitoring of managers inbox Administration support to New Connections Team Processing of monthly expenses via Oracle Processing of invoices via Oracle & Finance One Weekly Reporting Ordering of office supplies Management of Leave Applications Minute Taking at all Senior Level meetings Coordination of travel arrangement

Administration Coordinator

• Jan 2008 - Nov 2008

Management of candidates files Contractor enquires Uploading of contractors details via FastTrack Database Processing of monthly expenses Diners Club Monthly acquittals for all staff Processing of invoices Weekly Reporting Ordering of all office supplies Facilities Management Resume Preparation – Formatting of Resumes Administration Support to General Manager and Account Management Team Handling contractor enquires and payroll issues Management of candidates files Contractor enquires Uploading of contractors details via FastTrack Database Processing of monthly expenses Diners Club Monthly acquittals for all staff Processing of invoices Weekly Reporting Ordering of all office supplies Facilities Management Resume Preparation – Formatting of Resumes Administration Support to General Manager and Account Management Team Handling contractor enquires and payroll issues

Executive Assistant & Business Coordinator

• Sep 2006 - Jan 2008

Executive Assistant to Director Diary Management Managing of Expenses and Diners Club Monthly acquittal Approval of time sheets, expenses and travel Coordinating all team travel arrangements – Domestic and International Key buyer for all IT equipment and other stationary supplies Processing of invoices Minute Taking at all Senior Level meetings Human Resources – updating staff details Communications to all team members and other departments Administration support to Direct Reports

Project Coordinator

• Aug 2003 - Aug 2006

Executive Assistant to Project Manager Administration support to the ANZAC Project Team Managing of Expenses and AMEX monthly acquittal Management of all Project correspondence Maintain and coordinate the Project library & document control Coordinating all team travel arrangements – Domestic and International Assistance in tender preparation Organise meetings, luncheon and team functions Diary management for Project, Operation and Engineering Managers Ordering of new IT equipment for staff members Chairman of the OH&S Committee

Business Coordinator

• Sep 2000 - Jan 2003