Experience

Falls of Neuse Management LLC

• United States
• Wholesale
• 1 - 100 Employee

• Bank Reconciliation Specialist

  • Apr 2019 - Present

• Administrative Assistant

  • Jun 2014 - Present

  Administrative duties including scheduling special events, maintaining company calendar (company plane and conferences). Setup and maintain company credit cards. Submit payable logs to 100+ locations. Schedule monthly meetings. Ordering and stocking office supplies. Assist others with their duties as needed.



Handcrafted Homes

• Office Assistant

  • Sep 2013 - Mar 2014

  Managed office supplies, vendors, organization and upkeep. Directed guests and routed deliveries and courier services. Answered and managed incoming and outgoing calls while recording accurate messages. Helped distribute employee notices and mail around the office. Maintained clean reception area, including lounge and associated areas. Managed office supplies, vendors, organization and upkeep. Directed guests and routed deliveries and courier services. Answered and managed incoming and outgoing calls while recording accurate messages. Helped distribute employee notices and mail around the office. Maintained clean reception area, including lounge and associated areas.



Rose Oil Company

• Office Assistant

  • Dec 2005 - Sep 2013

  Answered and managed incoming and outgoing calls while recording accurate messages. Opened and properly distributed incoming mail. Obtained signatures for financial documents and internal and external invoices. Compiled annual recommendations for end of fiscal year budgets. Served as corporate liaison between the finance, IT and marketing departments. Processed client rebate reconciliation, reporting and check requests. Entered financial data into the company accounting database to be verified and reconciled. Generated invoices upon receipt of billing information and tracked collection progress. Processed fuel tax reports monthly. Gathered information needed for insurance audits. Earned management trust by serving as key holder, responsibly opening and closing store. Processed numerous daily invoices and billed renewed invoices to clients. Monitored cash drawers in multiple checkout stations to ensure adequate cash supply. Entered numerical data into databases in a timely and accurate manner. Produced monthly reports using advanced Excel spreadsheet functions. Managed inventory on a daily basis.



Fisher Environmental

• Office Manager

  • Apr 2005 - Dec 2005

  Posted receipts to appropriate general ledger accounts. Monitored payments due from clients and promptly contacted clients with past due payments. Reconciled discrepancies between accounts receivable general ledger account and accounts receivable trial balance account. Researched and resolved accounts payable discrepancies. Reconciled vendor statements and handled payment complaints or discrepancies. Ordered and distributed office supplies while adhering to a fixed office budget. Directed guests and routed deliveries and courier services. Answered and managed incoming and outgoing calls while recording accurate messages. Opened and properly distributed incoming mail. Maintained clean reception area, including lounge and associated areas. Oversaw inventory and office supply purchases. Processed accounts receivable and accounts payable. Prepared and distributed payroll for staff of 4. Adhered to all requirements and regulations for interstate HAZMAT carriers. Sorted cargo before loading and unloading. Verified computations against physical count of stock.



Homeboys Housing Center

• Administrative Assistant

  • Mar 1992 - Mar 2005

  Answered and quickly redirected up to 20-30 calls per hour.Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.Created detailed expense reports and requests for capital expenditures.Ordered and distributed office supplies while adhering to a fixed office budget.Directed guests and routed deliveries and courier services.Helped distribute employee notices and mail around the office.Maintained clean reception area, including lounge and associated areas.Assisted with event planning, including associated travel and logistical arrangements.Processed client rebate reconciliation, reporting and check requests.Reconciled vendor statements and handled payment complaints or discrepancies.Created daily and weekly cash reports for accounting management.Processed accounts receivable and accounts payable.Obtained building and specialty permits from local jurisdictional agencies.Prepared and followed through on all required punch lists.Oversaw entire building turnover process, while enhancing communication between all construction management.Assisted operations group with warranty service repairs.Assisted the vice president of production in the review, approval and archiving of all closeout documents.Scheduled all contractors and materials deliveries.Originated, reviewed, processed, closed and administered customer loan proposals.Compiled database of loan applicants' credit histories, corporate financial statements and other financial information.Submitted loan applications to the underwriter for verification and recommendations.Complied with regulatory requirements, including the Anti Money Laundering, Maintained strict confidentiality of bank records and client information.Maintained records related to sales.Helped customers with questions, problems and complaints in person and via telephone.Calculated sales commission for sales team of 10+ reps.