Experience

University of Louisiana at Lafayette

• United States
• Higher Education
• 700 & Above Employee

• Administrative Assistant

  • Oct 1984 - Present

  Report directly to the Director. Make sound and independent judgment in the Director’s absence. Attend meetings with the Director and currently serve on one of the committees. Serve as liaison for Assistant Director and 7 (5 newly hired) Academic Counselors and other staff members. Receive telephone calls, open, review and distribute incoming regular and electronic mail and other correspondence related to sensitive and confidential matters and determines appropriate action to take. Schedule, coordinate and prepare materials needed for meetings such as agendas, handbook, itinerary, handouts, etc. Proofread correspondence, invoices, presentations, brochures, publications, reports and relevant material. Independently compose and type correspondence regarding administrative matters, office policies, or programs. Compiles and types special reports from a variety of sources. Coordinate, organize and supervise special events/ceremonies. Coordinate and schedule all workshops for Academic Advisors and Administrative Assistants every semester. Coordinate the flow of information internally and with other departments and organizations. Prepare and process paperwork for employment opportunities, travel—from booking reservations to travel schedules and expense form and print requisitions. Familiar with all appropriate campus wide forms. Facilitator/coordinator for quarterly safety meetings. Prepare monthly statement for departmental credit card charges; responsible for credit card and maintain departmental budgets and perform financial forecasting. Order workplace supplies and replenish. Zopim—a live chat engagement between student, parent, public and am able to give them real time support. Supervise student aids and graduate assistants. Show less