Experience

Perrett Laver

• United Kingdom
• Business Consulting and Services
• 100 - 200 Employee

• Project Manager

  • May 2022 - Present

  Perrett Laver is the leading international executive search firm finding outstanding leaders bringing diversity and vision to ‘purpose-driven sectors in over 70 countries globally. Executive search includes Higher Education and Global Non-profit Research, with a particular focus on the Canadian and American markets. Perrett Laver is the leading international executive search firm finding outstanding leaders bringing diversity and vision to ‘purpose-driven sectors in over 70 countries globally. Executive search includes Higher Education and Global Non-profit Research, with a particular focus on the Canadian and American markets.



TED Conferences

• United States
• Media Production
• 700 & Above Employee

• Production Coordinator

  • Feb 2022 - May 2022

  •Develop, upkeep, report and reconcile conference budgets and vendor invoices •Liaise and maintain vendor relationships, ensuring accuracy and quality control. Maintaining change orders and day-to-day communications •Provide consistent updates and project progress at weekly production meetings •Work with internal and external stakeholders in coordinating operational needs •Source vendors and suppliers and work with preferred vendors as outlined by TED •Source and lead custom bespoke exhibition builds and temporary structures •Source, consolidate and place orders for front of house needs, including but not limited to: Custom builds, decor, fencing, flooring, florals, furniture, signage, structures, tenting, walls •Consolidate orders for back of house technical needs, including: AV, computers, electrical, IT, lighting, plumbing, radios and rigging •Complete all necessary logistics as required, including but not limited: Shipping, deliveries, load-in and load-out logistics, setup and tear-down, and production schedules •Coordinate load-in and load-out logistics are booked and coordinated •Input and update event details and maintain event databases, presentations and other documents on a regular and ongoing basis Show less



Pinnacle Hotel Harbourfront

• Canada
• Hospitality
• 1 - 100 Employee

• Event Manager

  • Oct 2021 - Jan 2022

  + Relationship Management, building, managing and retaining relationships with national and international clients + Event Management – coordinating client’s events and ensuring their visions come to life + Guest Room Block Management, coordinating and managing corporate guest room block from 100 to 2000 guestroom nights. + Administration- daily email communications both internally and externally, creating event order through Opera + Daily and weekly interdepartmental head meetings, briefing other departments on the upcoming events and room blocks to flag any possible issues and discuss ways to best enhance guests’ experience + Leading pre and post-convention meetings with clients and department heads Show less



AMS of UBC Vancouver

• Canada
• Higher Education
• 1 - 100 Employee

• Senior Event Coordinator

  • Nov 2018 - Nov 2021

  + Responsible for selling, planning, booking and executing in cooperation with the operational team conferences and catered events to meet and exceed established sales goals + Actively soliciting new contacts and maintaining working relationships with all civic and industry organizations, corporate promotional contacts, and event and booking representatives. Serving as a liaison with outside agencies on ongoing promotional campaigns + Prospecting and closing new business and providing event consultation and planning services to clients by assessing meeting objectives and recommending specialized services. Up selling food and beverage services and additional functions to achieve established revenue goals + Planning the logistics for a wide range of events, catering, meetings and conferences, etc + Created marketing campaigns and content to increase website's traffic and client's interests Show less



BC Children's Hospital Foundation

• Canada
• Fundraising
• 100 - 200 Employee

• Event Assistant

  • Jan 2017 - Sep 2018

  + Provided logistical planning and support for annual "For Children We Care" gala which hosts up to 750 guests. + Built and maintained relationships with high profile committee members, guests, donors, vendors, and contractors -Event planning logistics: silent auction management, volunteers management, donor services management, internal communication, décor sourcing, negotiation for supplies, admin processes, budget/expense tracking, and day of execution + Silent & Live Auction Management: solicited and tracked over 180 auction items, item procurement, production of auction catalogue, auction displays, and management of electronic bidding system (Givergy) + Raffle Management: application for event license, production of raffle tickets, day of raffle sale process, and post event report submissions + Developed/ scheduled marketing e-newsletters and maintained the gala's website -Provided sponsorship support: generate sponsorship proposals, prepare contracts, and annual fulfillment reports + Post Event Acknowledgements: Thank you cards/letters, gifts compilation, and host donors relations recognition events Show less



Serenade Weddings & Events

• Vancouver, Canada Area

• Event Coordinator

  • Aug 2015 - Sep 2017

  + Communicated and educated clients by providing budget preparation, cash flow management, crisis management and cost-saving strategies reducing overall client cost by 20% + Managed a variety of vendors including sourcing, referrals, meetings, contract review, follow-ups and payments. + Created client wedding schedules including supervising the rehearsal, ceremony and reception details. + Communicated and educated clients by providing budget preparation, cash flow management, crisis management and cost-saving strategies reducing overall client cost by 20% + Managed a variety of vendors including sourcing, referrals, meetings, contract review, follow-ups and payments. + Created client wedding schedules including supervising the rehearsal, ceremony and reception details.



Dorset Realty Group

• Canada
• Leasing Non-residential Real Estate
• 1 - 100 Employee

• Property Administrator

  • Jun 2016 - Nov 2016

  + Enquiries, applicants and new residents + Respond to inquiries and receive application forms + Handle all strata applications including move-in/out process, by-laws, updated tenant/owner information and ensure all billing charges are accurate for applicants or new residents Residential - reply to residents’ inquiries and concerns and refer them to the staff person who can respond to them - work with the manager to prepare and deliver material for residents’ meetings - work with the manager to prepare for residents’ meetings - work with the manager to review annual applications for housing charge assistance and calculate housing charges - send notices of housing charge changes and other notices as the manager directs. Financial - reviewing financial statements - giving residents notice of changes to housing charges - issuing late payment, arrears and N.S.F. notices - giving residents notice of changes to rent - calculating rent and adjustments - maintaining external, internal and subsidy waiting lists - setting up confidential files for households receiving subsidy Show less



Metro Vancouver

• Canada
• Government Administration
• 700 & Above Employee

• Special Events Coordinator

  • Apr 2016 - Oct 2016

  + Planned, coordinated, and executed events – Liaising with event organizers, car dealerships, and municipal hosts + Managed and trained volunteers to engage visitors to increase public awareness - Interact with visitors, handing out promotional materials. Directing the public to information and social media sites. + Monitored the progress of events for emerging issues such as schedule changes, no-shows, inclement weather, and visitor safety concerns. + Identified equipment and service needs for events such as catering, venue, rentals, and equipment suppliers + Created social media and advertising materials to promote and increase in-person awareness and online traffic by 20% + Developed marketing strategies and recommendations to further improve the campaign Show less



Dorset Realty Group

• Canada
• Leasing Non-residential Real Estate
• 1 - 100 Employee

• Administrative Assistant/ Accounts Payable Specialist

  • Jul 2014 - Feb 2016

  + Consolidated and organized important documents + Secretary/Administrative tasks + Issued invoices and various documents + Assisted the Executive Director and Sales Director with small projects + Provided customer services + Consolidated and organized important documents + Secretary/Administrative tasks + Issued invoices and various documents + Assisted the Executive Director and Sales Director with small projects + Provided customer services



North Vancouver Hotel

• Front Desk Agent

  • Oct 2011 - Apr 2014

  + Customer services (Directory & requests) + Organizing documents : filing, faxing, data entry, administration forms + Handling cash/credit cards/direct billings + Phone calls/switchboards + Administrative tasks + Customer services (Directory & requests) + Organizing documents : filing, faxing, data entry, administration forms + Handling cash/credit cards/direct billings + Phone calls/switchboards + Administrative tasks



Mainstream Broadcasting Corporation

• Canada
• Broadcast Media Production and Distribution
• 1 - 100 Employee

• Volunteer Lead

  • Jun 2012 - Oct 2013

  + Creating ideas and executing public events for the organization Annual Singing Competitions, Beauty Pageant Competitions, Fundraising Galas, etc. + Participated in set-up and take down equipment in various venues + Executed rehearsals and rundown of all events + Played a role in performances of the event (Public Speaking) + Creating ideas and executing public events for the organization Annual Singing Competitions, Beauty Pageant Competitions, Fundraising Galas, etc. + Participated in set-up and take down equipment in various venues + Executed rehearsals and rundown of all events + Played a role in performances of the event (Public Speaking)



Chinese Student Union

• Vice President External Relations

  • Sep 2012 - Jun 2013

  - Worked closely with the Director Board to ensure the club runs smoothly and efficiently- Act as human resource coordinator to solve any miscommunication between members of the club - Directed and instructed executives in organizing events- Executed internal executive decisions- Engaged in searching for sponsorship and maintaining relationships- Represented and promoted the organization to negotiate with the public- Over looked and recruited members and staff Show less

• Social Director

  • Jun 2011 - Sep 2012

  - Promoted all internal and external events of the club- Directed members to promote and collect fees for events- Ensure balance of budget and maintain a profitable stand for the club- Liaised with different sponsors to provide entertainment benefits for members

• Event Leader

  • Jan 2010 - Jun 2011

  - Worked on Enchanted Miracle III, a modeling show for charity hosted by the Chinese Student Union. The show was featured in the Sing Tao and Ming Pao newspapers- Helped coordinate training for models, press conferences, dress rehearsals and photo shoot- assisted in sponsorship hunt and engaged clear communication channels between models and other parties- Helped with setting up and taking down equipment at venues



Sofitel

• France
• Hospitality
• 700 & Above Employee

• Receptionist

  • May 2011 - Sep 2011

  - Analyzed and resolved guest related problems - Served guest with check-in and check- out - Directed various incoming phone calls - Organized reservation related documents - Analyzed and resolved guest related problems - Served guest with check-in and check- out - Directed various incoming phone calls - Organized reservation related documents



Starbucks

• United States
• Retail
• 700 & Above Employee

• Barista

  • Aug 2008 - Mar 2011

  - Brewedcrafted coffees, teas and blended drinks - Cashier duties: including dealing with cash, debit card and credit card - Provided services to customers - Cleaned work and eating area - Brewedcrafted coffees, teas and blended drinks - Cashier duties: including dealing with cash, debit card and credit card - Provided services to customers - Cleaned work and eating area