Experience

Mitek Systems

• United States
• Software Development
• 300 - 400 Employee

• Accounting Specialist

  • Mar 2023 - Present

  San Diego, California, United States  Perform high volume invoice transactions with an emphasis on accuracy and timeliness.  Create Credit Memo in Zip and apply in NetSuite.  2 and/or 3-way matching of invoices with packing slips and purchase orders, confirming accurate pricing, sales tax, if applicable, and GL coding.  Process weekly payments via wires, ACH, and live checks, authorized with supporting documents.  Monthly reconciliation of vendors statements of account for any missed invoices.  Contact… Show more  Perform high volume invoice transactions with an emphasis on accuracy and timeliness.  Create Credit Memo in Zip and apply in NetSuite.  2 and/or 3-way matching of invoices with packing slips and purchase orders, confirming accurate pricing, sales tax, if applicable, and GL coding.  Process weekly payments via wires, ACH, and live checks, authorized with supporting documents.  Monthly reconciliation of vendors statements of account for any missed invoices.  Contact vendors for outstanding issues.  Monthly reconciliation of vendor statements to AP Aging report  Logs all incoming checks and submits to Accounts Receivable for depositing.  Maintenance of vendors in the Accounts Payable system  Prepare AP balance sheet reconciliations and month-end reports.  Prepare IRS Form 1099’s for all applicable vendors.  Prepare IRS Form 1042-S’s for applicable foreign vendors. Prepare interim and annual audit schedules pertaining to AP.  Assist in compiling information and preparing responses to auditors during the annual external audit.  Maintains and monitors expense reimbursement systems, processing employee requests as per company policy. Show less



Zoom

• United States
• IT Services and IT Consulting
• 700 & Above Employee

• Accounts Payable Specialist

  • Mar 2022 - Feb 2023

  San Jose, California, United States • Processing of all international tax payment requests. • Processing of invoices related to different functions. • Verification and Processing of both PO and Non-PO invoices after consulting with • Handling critical payment request received from the business • Setting up tax payments in the Bank portal and getting them paid on time. • Handling 1099 tax form • Managing various AP related reports. • Managing Zendesk tickets.



Box

• United States
• Technology, Information and Internet
• 700 & Above Employee

• Accounts Payable Specialist

  • Oct 2021 - Mar 2022

  Austin, Texas, United States • Invoicing of high volume and full cycle accounts payable including 3-way PO matching. • This includes routing invoices for approvals, coding and entering invoices, and processing payments. • Ensure entered invoices and check requests have appropriate supporting documents, approvals, and ac-count/department coding. • Resolve purchase order, receipts, invoice, and payment discrepancies with Boxers as well as external vendors • Work effectively with other functions to resolve AP… Show more • Invoicing of high volume and full cycle accounts payable including 3-way PO matching. • This includes routing invoices for approvals, coding and entering invoices, and processing payments. • Ensure entered invoices and check requests have appropriate supporting documents, approvals, and ac-count/department coding. • Resolve purchase order, receipts, invoice, and payment discrepancies with Boxers as well as external vendors • Work effectively with other functions to resolve AP issues and support any Coupa inquiries. • Assist with or be responsible for other duties and ad-hoc projects as assigned. Participate in wider depart-mental projects and initiatives as requested. Show less



Stitch Fix

• United States
• Retail Apparel and Fashion
• 700 & Above Employee

• Accounts Payable T&E - StitchFix

  • Feb 2019 - Sep 2021

  San Francisco Bay Area • Process Manual Expense Reports There are 400+ Amerx cards Company wide • Auditing Expenses Report in Oracle • Communicate with external vendors to resolve discrepancies and coordinate payment as necessary • Reconcile card payments and follow up on outstanding balances • Coordinate with internal departments to obtain approvals as necessary to process invoices in a timely manner • Ensure accuracy and detailed review of all GL coding to maintain accurate tracking of… Show more • Process Manual Expense Reports There are 400+ Amerx cards Company wide • Auditing Expenses Report in Oracle • Communicate with external vendors to resolve discrepancies and coordinate payment as necessary • Reconcile card payments and follow up on outstanding balances • Coordinate with internal departments to obtain approvals as necessary to process invoices in a timely manner • Ensure accuracy and detailed review of all GL coding to maintain accurate tracking of departmental budgets • Process new vendors and maintain W-9 files • Maintain AP aging schedule and clear outstanding aging balances • Take ownership of month-end close responsibilities, including tracking of vendor bills for completeness and review of general ledger for proper coding • Record journal entries and/or reclasses in Oracle as needed • Prepare special reports and assist in special projects as needed • Participate in the implementation of changes to policies, procedures, and systems to facilitate growth, compliance and scaling of the business • Support internal and external audits Show less



Arcus Biosciences

• United States
• Biotechnology
• 300 - 400 Employee

• Accounts Payable Specialist

  • Nov 2018 - Feb 2019

  HAYWARD CA • Provide support throughout the Company’s accounts payable cycle to facilitate timely vendor payments: • Enter vendor bills in the Company’s ERP system, NetSuite • Assist with vendor invoice filing and organization • Match invoices with supporting documentation to authorize payment • Assist with weekly payments • Assist with weekly Credit Card Reconciliation • Review open purchase orders and assist with proper adjustments or closure • Assist with gathering W9 information… Show more • Provide support throughout the Company’s accounts payable cycle to facilitate timely vendor payments: • Enter vendor bills in the Company’s ERP system, NetSuite • Assist with vendor invoice filing and organization • Match invoices with supporting documentation to authorize payment • Assist with weekly payments • Assist with weekly Credit Card Reconciliation • Review open purchase orders and assist with proper adjustments or closure • Assist with gathering W9 information to update vendor files • Provide general assistance during month-end close • Support other ad-hoc projects for finance department, as necessary Show less



Amplifield Lifestyles

• Accounts Payable Specialist

  • Jul 2018 - Oct 2018

  Hayward, California Accounts Payable Process Accounts Payable Invoices in Zoho Books • Review and audit employee Expense Reports • Research and resolve payment inquiries from internal and external customers • Set up new vendors including selecting default expense accounts and obtaining W9 forms. • Perform monthly credit card transactions • Reconcile vendor statements, research and correct discrepancies • Maintain files and documentation accurately, in accordance with company policy and… Show more Accounts Payable Process Accounts Payable Invoices in Zoho Books • Review and audit employee Expense Reports • Research and resolve payment inquiries from internal and external customers • Set up new vendors including selecting default expense accounts and obtaining W9 forms. • Perform monthly credit card transactions • Reconcile vendor statements, research and correct discrepancies • Maintain files and documentation accurately, in accordance with company policy and accepted accounting prac- tices. Assist in the documentation of internal AP Standard Show less



Gensler

• United States
• Architecture and Planning
• 700 & Above Employee

• Accounts Payable Specialist

  • Feb 2018 - Jun 2018

  Oakland



Ubisoft, San Francisco CA

• Accounts Payable Specialist

  • Oct 2017 - Feb 2018

  San Francisco CA • Review and process complex vendor invoices with accuracy. Ensuring proper coding, documentation, approval and PO compliance. Monitor due dates to ensure timely payment • Ensure all routine vendor payments have been either paid or accrued for each month end • Resolve any invoice processing exceptions by working with appropriate internal contacts. (i.e. invoices not approved) • Process, monitor and reconcile inter-company transactions and balances • Review, investigate, and… Show more • Review and process complex vendor invoices with accuracy. Ensuring proper coding, documentation, approval and PO compliance. Monitor due dates to ensure timely payment • Ensure all routine vendor payments have been either paid or accrued for each month end • Resolve any invoice processing exceptions by working with appropriate internal contacts. (i.e. invoices not approved) • Process, monitor and reconcile inter-company transactions and balances • Review, investigate, and correct errors and inconsistencies related to vendor inquiries and payments. Reconcile vendor statements. Identify, research and resolve vendor account discrepancies • Ensure timely payments to vendors by meeting quality and timeliness standards. Act in the role of back up to AP Manager for running weekly payments and wire runs. Verify all payments are appropriately processed as planned • Collaborate with purchasing team to improve the vendor onboarding process; including review, validation, approval and updating of Vendor terms-related details. Work closely with procurement/purchasing to ensure smooth process flow for purchase order related items • Resolve purchase order, contract, invoice and payment discrepancies through proactive communication with Procurement, end-users and the vendor • Provide support for quarterly reviews and year-end financial audits by pulling requested file samples and documentation and participating in walkthroughs of AP processes • Directly support month-end close including tracking of vendor bills for completeness and review of general ledger for proper • Coding. Record journal entries, re-classes of expenses and accruals as needed • Work closely with GL Accounting, Finance and internal stakeholders to ensure proper coding of expenses and resolution of any coding issues that arise • Maintain files and documentation accurately, in accordance with company policy and accepted accounting practices. Show less



Lolli & Pops

• United States
• Retail
• 100 - 200 Employee

• Accounts Payable Specialist

  • Jul 2017 - Aug 2017

  San Francisco Bay Area • Manage the day-to-day Accounts Payable invoice entry • 3-way match process • Ensuring invoices are coded accurately • Communicate with external vendors to resolve discrepancies and coordinate payment as necessary • Reconcile vendor statements and follow up on outstanding balances • Ensure accuracy and detailed review of all GL coding to maintain accurate tracking of departmental budgets • Process new vendors and maintain W-9 files • Maintain AP aging schedule and… Show more • Manage the day-to-day Accounts Payable invoice entry • 3-way match process • Ensuring invoices are coded accurately • Communicate with external vendors to resolve discrepancies and coordinate payment as necessary • Reconcile vendor statements and follow up on outstanding balances • Ensure accuracy and detailed review of all GL coding to maintain accurate tracking of departmental budgets • Process new vendors and maintain W-9 files • Maintain AP aging schedule and clear outstanding aging balances • Take ownership of month-end close responsibilities - reconciliations and accruals • Record journal entries and/or reclasses in Oracle as needed Show less



Academy of Art University

• United States
• Higher Education
• 700 & Above Employee

• Accounts Payable Specialist

  • Oct 2016 - Mar 2017

  San Francisco CA • Enforce Accounts Payable policies and procedures • Creating Manual Checks and Processing • Understand the full cycle of Purchasing, Receiving and Accounts Payable processes • Sort and distribute mail in a timely manner • Running Weekly And Monthly Check Run • Update Check Run Register • Verify all invoices have proper approval and corresponding backup documentation • Perform accurate data entry into accounting software, ensuring no double entries resulting in double… Show more • Enforce Accounts Payable policies and procedures • Creating Manual Checks and Processing • Understand the full cycle of Purchasing, Receiving and Accounts Payable processes • Sort and distribute mail in a timely manner • Running Weekly And Monthly Check Run • Update Check Run Register • Verify all invoices have proper approval and corresponding backup documentation • Perform accurate data entry into accounting software, ensuring no double entries resulting in double payments are made • Review general ledger numbers based on invoices and purchase orders in order to provide accurate allocation of expenses • Produce accurate and timely check runs • Ensure proper entry of manual and void checks • Research, reconcile and resolve discrepancies on vendor accounts • Enter reclass journal entries and prepare month-end reconciliations as assigned • Reconcile vendor statements • Assist A/P staff during peak times • Work on special projects as assigned by Management Show less



ARYZTA

• Switzerland
• Food and Beverage Manufacturing
• 700 & Above Employee

• Accounts Payable Associate

  • May 2016 - Sep 2016

  San Leandro CA Process and resolve a high volume of invoice exceptions in the Vendor Invoice Management (VIM) solution on a daily basis. Responsible for processing different types of invoices accurately Ensure all discount vendor invoices are processed in a timely manner Post vendor invoices directly in SAP when required Closely follow existing guidelines and procedures (standard operating procedure) Work closely with AP Team for invoices in exception queue Identify and take appropriate actions to resolve… Show more Process and resolve a high volume of invoice exceptions in the Vendor Invoice Management (VIM) solution on a daily basis. Responsible for processing different types of invoices accurately Ensure all discount vendor invoices are processed in a timely manner Post vendor invoices directly in SAP when required Closely follow existing guidelines and procedures (standard operating procedure) Work closely with AP Team for invoices in exception queue Identify and take appropriate actions to resolve any duplicate invoices, escalating to AP Supervisor when necessary Work on special projects as required. Show less



Veritas Investments, Inc.

• United States
• Real Estate
• 1 - 100 Employee

• Accounts Payable Clerk

  • Mar 2016 - May 2016

  San Francisco Bay Area Verifies accounts by reconciling statements and transaction. Data Entry, code and move Invoices for Approvals. Set invoices up for payment. Research and resolve invoice discrepancies and issues. Review and Track customer complaints. Handle complex and escalated customer service issues plan, prioritize and delegate work tasks to ensure proper functioning of the department.



Invitation Homes/Waypoint Homes

• United States
• Real Estate
• 100 - 200 Employee

• Accounts Payable Coordinator

  • Jul 2013 - Feb 2016

  OAKLAND Processing all of the invoices in the maintenance department using Avid Exchange and Pay scan. Approving all invoices in Avid. Entering Vendor’s Information in Sales Forces. Emailing Vendors regarding Work Order or Using Bria 3 Softphone application to reach vendors. Coordinate accounts payable activities with the purchasing function; review transactions for documentation of obligation, payment authorization, timely payment, and accurate recording; confer with vendors. Handle the tasks of… Show more Processing all of the invoices in the maintenance department using Avid Exchange and Pay scan. Approving all invoices in Avid. Entering Vendor’s Information in Sales Forces. Emailing Vendors regarding Work Order or Using Bria 3 Softphone application to reach vendors. Coordinate accounts payable activities with the purchasing function; review transactions for documentation of obligation, payment authorization, timely payment, and accurate recording; confer with vendors. Handle the tasks of analyzing accounts, checking accounts statement for accuracy, preparing journals, and maintaining ledgers. Responsible for auditing payroll data, purchase orders, sales tax reports, and other financial documents to identify discrepancies, if any Perform the tasks of facilitating and completing monthly accounting closing procedures. Show less



Genentech

• United States
• Biotechnology Research
• 700 & Above Employee

• Planner Scheduler

  • Apr 2013 - Jul 2013

  South San Francisco CA Track ad hoc purchase requests, pending / held purchase requisition analysis and resolution, on time delivery metric reporting / resolution, RFQ and overflow MRO buyer duties. Update Schedule for Technicians. Ensures that assignment and scheduling of work follows company policy. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects. Assist the manufacturing department to actively manage the production schedule. Verifies all… Show more Track ad hoc purchase requests, pending / held purchase requisition analysis and resolution, on time delivery metric reporting / resolution, RFQ and overflow MRO buyer duties. Update Schedule for Technicians. Ensures that assignment and scheduling of work follows company policy. Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects. Assist the manufacturing department to actively manage the production schedule. Verifies all material, information, tools and Labor are available prior to scheduling. Follow up and communicates schedule to all resources: maintenance, production, outside services, stores and engineering. Coordinate with Vendors to come onsite Assign Technicians Update spreadsheets (Service Request Number). Show less



Pacific Gas and Electric Company

• United States
• Utilities
• 700 & Above Employee

• Administrative Associate

  • Jul 2012 - Feb 2013

  San Francisco Bay Area Managing receipts processing including prioritizing, accurate data entry using appropriate G/L codes and matching receipts to open accounts Process high volume of transactions with proficiency, accuracy and integrity Process customer invoices in a timely and professional manner and insure prompt resolution of customers inquiries Supports sales teams with inquires regarding customer accounts; including payment questions, and miscellaneous receivables questions pertaining to customer… Show more Managing receipts processing including prioritizing, accurate data entry using appropriate G/L codes and matching receipts to open accounts Process high volume of transactions with proficiency, accuracy and integrity Process customer invoices in a timely and professional manner and insure prompt resolution of customers inquiries Supports sales teams with inquires regarding customer accounts; including payment questions, and miscellaneous receivables questions pertaining to customer orders Handling inquiries from vendors, customers & employees in a courteous and timely fashion Maintaining an organized filing system, Photocopying and distribution of reports. Show less



ROADRUNNER QUICKSORT

• Billing Associate

  • Jan 2007 - Aug 2010

  San Ramon CA Managing receipts processing including prioritizing, accurate data entry using appropriate G/L codes and matching receipts to open accounts. Process high volume of transactions with proficiency, accuracy and integrity Process customer invoices in a timely and professional manner and insure prompt resolution of customers inquiries. Supports sales teams with inquires regarding customer accounts; including payment questions, and miscellaneous receivables questions pertaining to customer orders… Show more Managing receipts processing including prioritizing, accurate data entry using appropriate G/L codes and matching receipts to open accounts. Process high volume of transactions with proficiency, accuracy and integrity Process customer invoices in a timely and professional manner and insure prompt resolution of customers inquiries. Supports sales teams with inquires regarding customer accounts; including payment questions, and miscellaneous receivables questions pertaining to customer orders. Promptly handled inquiries from vendors, customers & internal customers. Maintaining an organized filing system, Photocopying, and distribution of reports. Processed payment and applied credits to the customer's accounts. Show less



Enterprise

• United States
• Travel Arrangements
• 700 & Above Employee

• Accounts Payable Associate

  • Sep 2006 - Oct 2006

  Hayward CA Code and entered invoices in Po log system so invoices are approved and paid correctly Used BFS automated voucher tool to enter voucher for processing also used excel templates to enter vouchers in BFS automated voucher tool Experience in using Ralph Software to find license plates, VIN numbers, and Unit numbers to validate customer's information Performed other assigned duties such as filling and data entry



Ross Corporate

• Data Entry

  • Jun 2006 - Aug 2006

  Pleasanton CA Process up to 200+ plus invoices a day Matched inventory invoices with purchase orders Maintain accurate and current accounts payable vendor files File all vouchers in Accounts Payable vendor folders for inventory and operating Process and maintain operating invoices within one week of receipt, with proper terms, due date and notation



Chicago Titles

• Filing Clerk and Customer service

  • Aug 2005 - Nov 2005

  Pleasanton CA Perform multiple duties, which included Alpha/ numeric filing of insurance documents, as well as copying, scanning, and faxing insurance documents to clients Check status of Insurance policies, life deeds and grand deeds in customer files Perform other accounting duties as requested by the Accounting Manager or Controller Fuji True



Fuji True Color

• Digital Operator

  • Sep 2000 - Feb 2005

  Hayward CA Performed many aspects of photo processing, from packaging to digital photo processing that involves using Fuji frontier digital printing system Operated express scanners, CD writers, sorting mix orders, perform quality control actions, package and file film and print orders Perform other accounting duties as requested by the Manager