Experience

Willapa Harbor Hospital

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Executive Assistant & Medical Staff Coordinator

  • Jun 2019 - Present

  Support the CEO, while supporting the CFO, CNO & COO as well as the hospital and clinic in general. Organize special events, generate hospital and community newsletters, maintain and update policies. Prepare and distribute the Emergency Department On-Call Schedules and Conference Room Schedules. Support the Board of Commissioners, Foundation Board, Medical Staff and Medical Staff QA, Hospital Compliance, and Willapa Community Network. Make conference and travel arrangements for employees as requested, reconcile expenses and send confirmations to HR, Payroll and employee. Receive and process completed medical staff initial and reappointment applications in a timely manner in accordance with medical staff bylaws and regulatory and licensing requirements. Pull monthly reports from Access and review licenses, DEA, malpractice coverage and certifications. Maintain database of all providers in active or inactive status. Coordinates with providers and agencies to insure staffing of the ER. Show less



Rayonier Operating Company

• Land Use Specialist

  • Jul 2018 - May 2019

  Work with other groups in the resource unit to identify access needs and secure them. This includes Road Use Permits, Right of Entry Permits, Special Use Permits and Easements. Work with outside organizations to grant those same permits.

• Administrative Assistant

  • Aug 2017 - Jun 2018

  Support the Pacific Resource Unit Leader and team members with responsibilities to provide contract support, administrative support, office administration, public affairs and event planning. Organization of land management files and map generation, record retention per company policy, ensuring compliance with Sustainable Forestry Initiative (SFI) standards. Prepare pre-log documents, activate and upload contracts in appropriate systems. Assist team members with meeting set up and travel arrangements. Purchasing of supplies and services, contract requests and data entry, contract management and close out, invoicing and accounts payable processing, mail services. Support the NW Foundation grant and scholarship program. Show less



Franciscan Medical Group

• Tacoma, WA

• Executive Assistant

  • Nov 2014 - Aug 2017

  Provide support to the Chief Operating Officer, Vice President Ambulatory Operations and Director Business Strategy CHI Franciscan Medical Group. Supporting over 100 clinics, their physicians and staff. Provide support to the Chief Operating Officer, Vice President Ambulatory Operations and Director Business Strategy CHI Franciscan Medical Group. Supporting over 100 clinics, their physicians and staff.



Washington State Hospital Association

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Executive Assistant

  • Jan 2014 - Nov 2014

  Provided executive support to the Executive Director and six Directors of the Partnership for Patients LEAPT (Leading Edge Advanced Practice Topics) program. Complex administrative duties and responsibilities requiring organization, prioritization, attention to detail, good judgment, professionalism and independence. This positions supports eleven patient safety strategies. Each strategy holds a monthly meeting either via WebEx or in person. Support for these strategies include setting up and running the WebEx meetings, preparing presentations for each meeting, taking summary notes, tracking of data and monthly summary reports from each of the 48 hospitals participating in these strategies. Correspond with all levels of hospital staff and leadership on a regular basis. Organize and facilitate large in person conferences at offsite hotels with internal and external speakers Show less



TailorWell, Inc.

• Seattle, WA

• Executive Assistant

  • Nov 2012 - Dec 2013

  Provide support to the President, Director and Managers. Support all departments in the process of implementing a Private Health Exchange for this start up company. Utilize Microsoft Office 2010 application to create documents, reports and correspondence. Make travel arrangements and process expense reports for all staff. Order office supplies, hardware and facility management. Oversee the hiring process, on-boarding of new staff, and approve time cards. Generate reports for monthly billing of client, process and track all contracts, filing, coding of invoices, arrange meetings, prepare materials and type minutes. Tracking of request for quotes / proposals, entering carrier quoted rates into quoting workbook and auditing rates within proposals. Web content management and product configuration. Special projects as needed for the Operations department. Show less



MultiCare Health System

• United States
• Hospitals and Health Care
• 700 & Above Employee

• Executive Assistant

  • Jun 2008 - Oct 2012

  Provided executive support to the Vice President, Information Services while concurrently supporting 2 Directors and the Information Technology department with more than 200 employees. Complex administrative duties and responsibilities requiring organization, prioritization, attention to detail, good judgment, professionalism and independence. Heavy, complex calendar management for multiple managers requiring excellent Microsoft Outlook skills. Utilizes Microsoft Office 2007 applications to create documents, reports, databases, memos, letters, and correspondence. Planed, designed, and implemented effective workflow, filing and reporting systems. Completed multiple projects at the same time accurately and ontime. Arranged meetings, developed and distributed agendas and minutes. Responsible for all travel, training, and reconciliation for the IS Department, requiring strong computer and accounting skills to ensure budget was maintained. Developed complex reports and presentation materials using excellent PowerPoint skills for senior leadership. Utilized excellent Word and SharePoint skills to author and distribute weekly communication newsletter. Developed and maintained budget tracking spreadsheets for each cost center within the division. Show less



UnitedHealth Group

• Hospitals and Health Care
• 700 & Above Employee

• Sr. Administrative Assistant

  • Jun 2006 - Aug 2008

  Supported the Senior Vice President of Provider Network Development for the Northwest Region. Support required heavy calendar management, meeting support requiring development of agendas, transcription and distribution of meeting minutes, documenting and tracking of action items. Frequently made complex travel arrangements for SVP, Directors and Managers. Prepared complex reports and presentations for executive level committees. Reconciled SVP, directors and managers monthly expense reports. Business Segment IT Liaison for the northwest region. Procurement of hardware and software, asset management, asset maintenance and modification, asset recovery, asset disposal, IT security administration, service requests for new hires, unit transfers, telecom requests and office moves. Coordinated special internal events. Show less



AMIRIPROJECT

• Hospitals and Health Care
• 700 & Above Employee

• Executive Assistant

  • Oct 2003 - Jun 2006

  Supported the Vice President of IT, Director of HIS & Clinic Administrator. Effectively managed executive’s calendars/schedules while preparing/collating necessary facilities and materials for scheduled engagements. Prepared complex reports and presentations for board level committees. Attended, recorded, transcribed and distributed accurate minutes for multiple meetings. Responsible for frequent travel arrangements for senior level management. Supported an organization-wide Patient Throughput Initiative which included supporting seven teams. Prepared monthly reports for all clinic system business. Reconciled and processed all expense reports for VP, Director, Administrator and Managers. Show less



Magellan Health

• United States
• Hospitals and Health Care
• 700 & Above Employee

• Administrative Coordinator

  • Jun 1999 - Oct 2003

  Supported the Regional Director of Account Management and nine other members in five states. Tracked contract status and maintained various reports throughout the process. Scheduled meetings, transcribed and distributed meeting minutes. Prepared and sent out utilization reports for 700+ groups. Disseminated and collected information for staff that not have computer access. Generated and tracked reimbursement for staff members and provider payments. Shipped materials to groups. Helped generate and implement a HIPAA filing and tracking system within the regulatory timelines. Show less